Retainer Ledger Options Tab

Use the Options tab to select report options for the Retainer Ledger report.

Detail Options

Field	Description
Billing Group	Billing groups are used to combine projects together for the purpose of billing a client. To have the report show content only for specific billing groups, enter the name of a main project for a billing group, or use the Project lookup to select one or more main projects. If you use multiple companies and you bill a client for a set of projects worked on by multiple companies within your enterprise, the company that owns the main project in the billing group is the company that generates the invoice for the entire billing group. Use the Billing Group List to review a billing group's settings, its main project, and a list of its sub-projects.
Include Transaction Detail	Select this option to display additional rows in the report that show each invoice and cash receipt transaction that is associated with a retainer. When you select this option, you have access to the Display Timeframe Total and Display JTD Total options. When this option is not selected, one row of retainer summary information displays on the report for each project, client, or whatever sort record you select on the Groups tab of the report settings. For example, if you sort by client, each row contains the retainer summary information for a client. If you sort by project, each row contains the retainer summary information for a project. The summary row includes totals based on what you select in the Time Frame section on this tab.
Display Time Frame Total	You can use this option only if you selected the Include Transaction Detail option. If you do not select the Include Transaction Detail option, this option is selected automatically and you cannot clear it. When this option is selected, the report includes a Timeframe Total row for each project, client, or whatever sort record you select on the Groups tab of the report settings. The totals in the Timeframe Total row are based on the time frame that you select in the Time Frame section. For example, if you enter the range of dates 1/1/2018–12/31/2018 in the Starting and Ending field when you select Period Range in the Time Frame section and you select Billing Client Name on the Groups tab in the report settings, a Timeframe Total row displays for each billing client. The row displays the total retainer amounts received and applied and the balance not yet applied to billing invoices in 2018.
Display JTD Total	You can access this option only if you select the Include Transaction Detail option. If you do not select the Include Transaction Detail option, this option is cleared and you cannot select it. When you select this option, the report includes job-to-date totals. These totals are based on the transactions for the life of the project; the totals are not dependent on the time frame that you selected. This allows you to see amounts for a specific time frame and job-to-date amounts together on the report.
Exclude Projects with Zero Retainer Balance	Select this option to exclude projects that have a zero job-to-date retainer balance from the report. The projects with a retainer balance of zero are determined by calculating (JTD received – JTD applied) for a project. The time frame that you select for the report does not affect the job-to-date balance. The retainer balance calculates at the project (WBS1) level, not at the lower level. It is not dependent on the selections that you make on the Sorting/Grouping tab.

Time Frame Options

Field	Description
Time Frame	Use these options to specify the time frame for data included on the report. Current Period: The report shows data for the active accounting period. Year-to-Date: The report shows data for the current fiscal year through the active accounting period. Job-to-Date: The report shows data from the beginning of the project through the active accounting period. Date Range: The report shows data for a date range that you specify. Vantagepoint examines transactions within the specified date range, regardless of the period in which the transactions were posted or the dates of the current active period. Enter the start and end dates, or click the calendar icons to select the dates. Period Range: The report shows data for a range of accounting periods that you specify.
Starting and Ending	This field displays when date range or period range related option is selected in a time frame related field. If a date range option is selected, use the Starting and Ending date fields to identify the start and end date range that will be used to generate the report. If a period range option is selected, specify both a starting and ending accounting period in the Starting and Ending fields to generate the report for selected accounting period.

Reporting Amounts

Field

Description

Report In

If you use multiple currencies, select the currency in which to display amounts on the report: Project Currency: Select this setting to use the currency specified in Project Currency on the Overview tab of the Projects form in the Projects hub. Billing Currency: Select this setting to use the currency specified in Billing Currency on the Overview tab of the Projects form in the Projects hub. Functional Currency: Select this setting to display the amounts in the functional currency of the active company.

Rollup Options

Field	Description
Project Number Rollup Options	Use this option to summarize report information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The Project Number Rollup slider box displays the number of characters in your (firm's) project numbers. For example, if you use a 10-digit project number, the slider box displays 123456790. A project number can also include up to two delimiters (such as, 12-345.67890). A phase total is the total of all occurrences of that phase across the base project. A task total is the total of all occurrences of that task across the base project. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Display Data As	If you set a project number rollup, use this option to select how you want to display the project data: Subtotal on Base Number: Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total. Summary on Base Number: Select this option to display totals for each group, but no project detail.
Phase Number Rollup Options	Use this option to summarize report information at the phase level for phases that use a standard numbering system. This option is only available if you use phases. The Phase Number Rollup slider box displays the number of characters in your firm's phase numbers. For example, if you use a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (such as 12345.12). You can roll up the phase number and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases (and tasks), use the Project Number Rollup slider (box) to cover the project number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Task Number Rollup Options	Use this option to summarize report information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm's task numbers. For example, if you use a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase number rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To display only tasks, use the Project Number Rollup and Phase Number Rollup sliders to cover the project number and phase number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.