Invoice Transaction Detail Options Tab
Use the Options tab to select report options for the Invoice Transaction Detail report.
Detail Options
Field | Description |
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Invoice Selection | Use the Invoice lookup to select one or more invoices to include on the report. Credit memos are not available for selection. However, if you select an invoice for which a credit memo exists, the report includes that credit memo. |
Billing Group |
Billing groups are used to combine projects together for the purpose of billing a client. To generate the report for one or more billing groups, enter the name of a main project for a billing group or select one or more main projects on the Project lookup. This option is not available if you select specific invoices in Invoice Selection. |
Display Transactions Based On Billing Category |
Use these options to include transactions based on billing category. You can include transactions for any combination of these general categories:
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Display Transactions Based On Billing Status | Use these check boxes to include transactions based on billing status. You can include transactions for any combination of these statuses:
If you generate the report to review the transaction detail used to make fee billed revenue allocations for the invoices, use these guidelines:
Transactions with the Suppress Bill status are never included on the report. |
Display Options
Field | Description |
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Display Invoice Totals | Select this check box if you want the report to display invoice totals for each invoice section (Fees, Labor, Reimbursables, and so on). The invoice totals display above the transaction detail for the invoice. |
Summarize by Employee | Select this check box if you want to summarize labor transactions for each employee into a single report row If you do not select this check box, the report displays all individual labor transactions for each invoice. |
Show Timesheet Comments | Select this check box if you want timesheet comments included in the report. |
Time Frame Options
Field | Description |
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Time Frame |
Use these options to specify the time frame for data included on the report.
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Starting and Ending | This field displays when date range or period range related option is selected in a time frame related field.
If a date range option is selected, use the Starting and Ending date fields to identify the start and end date range that will be used to generate the report. If a period range option is selected, specify both a starting and ending accounting period in the Starting and Ending fields to generate the report for selected accounting period. |
Reporting Amounts
Field | Description |
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Report In |
If you use multiple currencies, select the currency in which to display amounts on the report:
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Rollup Options
Field | Description |
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Project Number Rollup Options |
Use this option to summarize report information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The
Project Number Rollup slider box displays the number of characters in your (firm's) project numbers. For example, if you use a 10-digit project number, the slider box displays
123456790. A project number can also include up to two delimiters (such as, 12-345.67890).
To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides. |
Display Data As | If you set a project number rollup, use this option to select how you want to display the project data:
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Phase Number Rollup Options |
Use this option to summarize report information at the phase level for phases that use a standard numbering system. This option is only available if you use phases. The Phase Number Rollup slider box displays the number of characters in your firm's phase numbers. For example, if you use a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (such as 12345.12). You can roll up the phase number and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases (and tasks), use the Project Number Rollup slider (box) to cover the project number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides. |
Task Number Rollup Options |
Use this option to summarize report information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm's task numbers. For example, if you use a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase number rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To display only tasks, use the Project Number Rollup and Phase Number Rollup sliders to cover the project number and phase number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides. |