Contents of the Absence Accrual Schedule Form

Create, edit, or copy an absence accrual schedule. Specify the time range and related settings for hours.

Field	Description
Search	Use the Find absence accrual schedule search field to select an existing absence accrual schedule from the list.
+New Accrual Schedule	To add a new accrual schedule, click this icon to open a new accrual schedule form.
Description	In this unlabeled field at the top of the form, enter text to describe the purpose of the accrual schedule.
Edit	Click this action to open the Accrual Schedule form in edit mode. This allows you to edit any field in the form without having to hover over a field name and click .
Other Actions	Click to select one of the following actions: Copy: Click this option to copy the currently displayed accrual schedule to create a new schedule record. The information from the copied accrual schedule record prefills in the fields for the new accrual schedule record. You can then edit the prefilled fields as needed. Delete: Click this option to delete the currently displayed accrual schedule record.
Schedule Number	Enter a unique, alphanumeric identifier for the accrual schedule. Deltek recommends that you determine a method for how you assign IDs and stick to it. You cannot modify this field after the schedule is created. If your firm uses multiple companies, you can use the same accrual schedule IDs for different companies in your enterprise. Deltek recommends the following guidelines: All IDs are the same length. If you use a decimal point in the ID, always have the same number of digits to the left of the decimal. If all IDs do not have the same number of digits, they should all include a punctuation mark (such as a period or a hyphen), and always have the same number of digits to the left of the punctuation mark IDs are sorted as if they were alphabetized words. For example, if you have the following IDs: 1, 2, 11, 50, 100, they are sorted as: 1, 100, 11, 2, 50 on reports.
Calculate Based on Hours Worked	This option is enabled when the Enable Accruals On Hours Worked option is set to Yes on the Absence Accrual settings form (Settings > Accounting > Absence Accrual). Select this check box to calculate benefit accruals based on hours worked. When you select this option, the Hours Earned Per Hour Worked and Max Hours Per Process columns are enabled in the Absence Accrual Schedule grid. Use these columns (described below) to record the number of hours that the employee can earn for each hour worked and the maximum number of hours earned based on the hours worked for an individual accrual process in the accrual schedule.

Absence Accrual Schedule Grid

Field	Description
+Add Month Range	Click this option below the grid to open a new row in the grid so that you can specify start and end dates for the accrual schedule, the number of hours earned per time range for the employee, and more.
Start Month	Enter the starting month of the time range that this row represents. Month number one is the first month completed after the Hire Date (on the Employment Details tab of the Employees hub). For example, if each employee earns five vacation days in their first year and ten days in their second through fifth years, then: The first line represents the first year, so the Start Month would be 0. The second line represents the second through fifth years, so the Start Month would be 12.
End Month	Enter the ending months of the time range that this row represents. Month number one is the first month completed after the Hire Date (on the Employment Details tab of Employees hub). For example, if each employee earns five vacation days in their first year and ten days in their second through fifth years, then: The first line represents the first year, so the End Month would be 11. The second line represents the second through fifth years, so the End Month would be 59.
Hours Per Year	This field is enabled when the Calculate Based on Hours Worked check box is selected. Enter the number of hours per year that the employee will earn for the specified time frame.
Hours Earned Per Hour Worked	This field is enabled when the Calculate Based on Hours Worked check box is selected. Use this field to specify the number of hours that the employee will earn for each hour worked. This number of hours applies to all employees who have this accrual schedule associated with an accrual code defined on the Accounting tab in the Employees hub. This amount cannot be changed in the hub. For example, if your enterprise's policy defines an employee earn 1 hour of sick time for every 30 hours worked, enter 0.0333.
Max Hours Per Process	This field is enabled when the Calculate Based on Hours Worked check box is selected. Use this field to specify the maximum number of hours to be earned for an accrual run during the time frame specified. This maximum amount applies to all employees who have the accrual schedule associated with the accrual code defined on the Accounting tab in the Employees hub. This amount cannot be changed in the hub. For example, an enterprise did not allow an employee to accrue more benefit hours than an expected workweek, so the maximum hours entered was the expected accrual. Or, an enterprise did not allow an employee to accrue extra vacation time when they worked additional hours during a timesheet period, so they entered a maximum amount of earned hours allowed.
	Select a row in the grid, click this icon, and then select Copy to make a copy of the row's data (which you can then modify) or Delete to remove the row.
	Click the scroll icon to page through long lists of Absence Accrual Schedules.