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Contents of the Depreciation Processing Form

Use the fields and options on the form to select assets, specify the GL and additional books, and set related options.

Fields and Options

Field	Description
Saved Options	Click beside this field to select a saved-options file from the list of global and personal saved-options files. These are files that were created previously that allow you to prefill the Depreciation Processing form with previously specified settings.
Organize	Click this button to open the Organize Options dialog box and save the current settings on the Depreciation Processing form in a file. This allows you to prefill this form at any time with the saved settings. For example, you could create a saved-options file for your GL book and a saved-options file for additional books. After you create a saved-options file, you select the file in the Saved Options field to apply the prefilled settings on the form.
Default	Click this button if you changed the settings on this form, and you now want the fields to prefill with the original default settings.
Select Specific Asset	Select the asset items for which you want to process depreciation or amortization. This field prefills with All Assets. If you do not want to run depreciation processing for all asset items, use the Equipment lookup to select one or more asset items. Use the lookup's Active Assets and Inactive Assets options to search for only active asset items, only inactive asset items, or both. The status of an asset item is entered on the GL Book tab of the Equipment form.
Currency	If you use multiple currencies, this field displays a company's functional currency. This is the currency for the depreciation and amortization journal entries.
Book	Select whether you want to process depreciation for your GL book or additional books. Options are: GL Book: Depreciation and amortization is calculated for your company's general ledger that is based on Generally Accepted Accounting Principles (GAAP) for your company's financial statements. Additional Books: Depreciation and amortization is calculated for all additional books that you set up on the Additional Books tab in Settings > Accounting > Asset Management. These books calculate depreciation and amortization differently than how it is calculated for your GL book. Set up additional books for tax purposes or other non-financial reporting.
Replace existing unposted depreciation journal entry of same file name	This applies only when you process depreciation for your GL book. This field is not enabled when you select the Additional Books check box. Select this check box if you want an existing unposted depreciation transaction file in the current period to be overwritten and replaced with the transaction file that will be created when you run depreciation processing.
Post depreciation as it is generated (do not create transaction file)	When you process depreciation for your GL book, select this check box if you want `Vantagepoint` to automatically post depreciation and amortization as it is processed, instead of creating a transaction file that you manually post in Transaction Posting. You can review the posting log in Transaction Center > Posting Logs. This check box is automatically selected when you process depreciation for additional depreciation books, which you cannot change.
Journal Entry File Name	This field is enabled only for GL Book depreciation processing and only if you do not select the Post depreciation as it is generated (do not create transaction file) check box on this form. This field stores the name for the transaction file that will be created for the depreciation and amortization journal entry when you process depreciation. This field prefills with AMDep <YYYY-MM-DD> <name of posting owner> (where <YYYY-MM-DD is the year, month, and date). You can enter a different file name in this field. After you run depreciation processing, you post this file in Transaction Center > Transaction Posting.
Transaction Date	Enter the transaction date for the depreciation journal entry. This field displays only if the Require Transaction Dates to be Within the Active Fiscal Year or the Require Transaction Dates to be Within the Active Accounting Period check boxes are selected on the General tab in Settings > Accounting > Company.
Diary	This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions. Use this field to select a diary code for the current transaction or for the group of transactions, if you are processing a group of transactions. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that either have the same fiscal period or fiscal year for which you are entering transactions or that have no fiscal period or year entered for them. If you have multiple companies in `Vantagepoint`, the Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.

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Contents of the Depreciation Processing Form

Use the fields and options on the form to select assets, specify the GL and additional books, and set related options.

Fields and Options

Field	Description
Saved Options	Click beside this field to select a saved-options file from the list of global and personal saved-options files. These are files that were created previously that allow you to prefill the Depreciation Processing form with previously specified settings.
Organize	Click this button to open the Organize Options dialog box and save the current settings on the Depreciation Processing form in a file. This allows you to prefill this form at any time with the saved settings. For example, you could create a saved-options file for your GL book and a saved-options file for additional books. After you create a saved-options file, you select the file in the Saved Options field to apply the prefilled settings on the form.
Default	Click this button if you changed the settings on this form, and you now want the fields to prefill with the original default settings.
Select Specific Asset	Select the asset items for which you want to process depreciation or amortization. This field prefills with All Assets. If you do not want to run depreciation processing for all asset items, use the Equipment lookup to select one or more asset items. Use the lookup's Active Assets and Inactive Assets options to search for only active asset items, only inactive asset items, or both. The status of an asset item is entered on the GL Book tab of the Equipment form.
Currency	If you use multiple currencies, this field displays a company's functional currency. This is the currency for the depreciation and amortization journal entries.
Book	Select whether you want to process depreciation for your GL book or additional books. Options are: GL Book: Depreciation and amortization is calculated for your company's general ledger that is based on Generally Accepted Accounting Principles (GAAP) for your company's financial statements. Additional Books: Depreciation and amortization is calculated for all additional books that you set up on the Additional Books tab in Settings > Accounting > Asset Management. These books calculate depreciation and amortization differently than how it is calculated for your GL book. Set up additional books for tax purposes or other non-financial reporting.
Replace existing unposted depreciation journal entry of same file name	This applies only when you process depreciation for your GL book. This field is not enabled when you select the Additional Books check box. Select this check box if you want an existing unposted depreciation transaction file in the current period to be overwritten and replaced with the transaction file that will be created when you run depreciation processing.
Post depreciation as it is generated (do not create transaction file)	When you process depreciation for your GL book, select this check box if you want `Vantagepoint` to automatically post depreciation and amortization as it is processed, instead of creating a transaction file that you manually post in Transaction Posting. You can review the posting log in Transaction Center > Posting Logs. This check box is automatically selected when you process depreciation for additional depreciation books, which you cannot change.
Journal Entry File Name	This field is enabled only for GL Book depreciation processing and only if you do not select the Post depreciation as it is generated (do not create transaction file) check box on this form. This field stores the name for the transaction file that will be created for the depreciation and amortization journal entry when you process depreciation. This field prefills with AMDep <YYYY-MM-DD> <name of posting owner> (where <YYYY-MM-DD is the year, month, and date). You can enter a different file name in this field. After you run depreciation processing, you post this file in Transaction Center > Transaction Posting.
Transaction Date	Enter the transaction date for the depreciation journal entry. This field displays only if the Require Transaction Dates to be Within the Active Fiscal Year or the Require Transaction Dates to be Within the Active Accounting Period check boxes are selected on the General tab in Settings > Accounting > Company.
Diary	This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions. Use this field to select a diary code for the current transaction or for the group of transactions, if you are processing a group of transactions. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that either have the same fiscal period or fiscal year for which you are entering transactions or that have no fiscal period or year entered for them. If you have multiple companies in `Vantagepoint`, the Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.