Contents of the Form W-2 Advanced Printing Options Dialog Box

Use the fields and options to modify the settings for printing the W-2 Form to make sure that all information and layout are aligned in the printed output.

Field Description
Unit of Measure Select the unit of measure, inches or millimeters, to use for the margin fields on this dialog box. When you switch from one unit of measure to the other, the measurements that are currently entered or displayed in the measurement fields are automatically converted to the new unit of measure (1 inch = 25.4 millimeter).
Report Layout Select the layout option for the W-2 form:
  • Use Default Layout: Select this option to use the default W-2 form page layout (8.5 x 11 inches with 0.25 inch margins or 216 x 279 millimeters with 6.35 millimeter margins). Most enterprises can use the default layout.
  • Use Custom Layout: Select this option to enable the margin fields on this dialog box, and modify the top and left margin settings to the minimum allowed by your printer. Select this option if W-2 forms are not properly aligned.
Margins If you select the Use Custom Layout option in the Report Layout section, enter W-2 form margins in all of the margin fields:Top, Bottom, Left, and Right.
Sort W-2 Form By Select the option by which you want to sort printed W-2 forms.
  • Employee Number
  • SSN (Social Security Number)
  • Employee Last Name
  • State (from the employee's address)