Deltek Vantagepoint Help

Using the Help Search

Contents of the Employee Review Dialog Box

Use the fields and options to select employees for whom to process payroll. You can also view employee details such as hours worked, pay rate, and withholdings for the processing run period, or apply overrides to other pay details.

Contents

Field	Description
Employee Name	The employee name in the selected record displays in the header or title of the dialog box.
Bank	Select the bank code to use for this employee for this payroll run only. This field defaults to the code established for the employee's organization in the Payroll Default Bank field on the Units & Payroll tab of Settings > Organization > Individual in the desktop application. If no default bank is specified there, `Vantagepoint` uses the Bank Code from Settings > Payroll > General in the desktop application. If you select a different Bank, you override the organization or enterprise-wide code.
Pay Rate	This field displays the amount to be paid to the current employee for the current pay period. This rate is established on the Payroll tab in the Employees hub.
Net Pay	This field displays the net pay for the employee for the current pay period (the sum of the pay rate and overtime pay, minus withholdings).
Overtime Percent	This field displays the percentage to apply to the employee's payroll rate to calculate standard overtime wages. This percentage is established on the Payroll tab in the Employees hub.
Overtime-2 Percent	This field displays the percentage to apply to the employee's payroll rate to calculate secondary overtime wages. This percentage is established in the Employees hub. This field is available only if you set Enable Secondary Overtime to Yes in Settings > Accounting > Labor Options.
Net to Gross	Select this option to have `Vantagepoint` calculate the gross amount based on the amount entered in the Net Pay field. This option is only editable if the current payroll run is a Bonus run (selected from the Run Type field on the General tab). When you change the Net Pay amount, `Vantagepoint` automatically calculates taxes.

Hours and Pay Details Grid

Field	Description
Time Hours	This grid row shows the posted hours that the employee reported on their timesheet since the last regular payroll processing run that included the employee, or within the date range specified, depending on the method that your enterprise uses to select timesheet hours for payroll processing. You can view the following breakdown for timesheet hours: Regular timesheet hours Overtime timesheet hours Secondary overtime timesheet hours Total timesheet hours
Pay Hours	This grid row shows the hours being recorded as worked for the current payroll processing run. These are the hours for which the employee is being paid. When you first enter a payroll processing session, an employee's pay hours are equal to the employee's timesheet hours. In some cases, you may need to modify pay hours; for example: When you process payroll to include dates that extend beyond the standard pay period, including timesheets that have not yet been posted. When you run payroll earlier than normal, prior to posting all necessary timesheets, and you must modify hours for the current and subsequent pay periods. `Vantagepoint` only enables regular and overtime fields if they have non-zero amounts. Whether or not you can modify pay hours depends on the method your enterprise uses to select timesheet hours for payroll processing, and the type of payroll run being processed (regular, bonus, or adjustment). You can view, and in some cases modify, the following breakdown for pay hours: Regular pay hours Overtime pay hours Secondary overtime pay hours Total pay hours
Gross Pay	this grid row shows the pay amount for the current payroll period prior to subtracting withholdings, such as Federal tax or 401(k) amounts. You can view the following breakdown for the gross pay amount: Regular gross pay amount Overtime gross pay amount Secondary overtime gross pay amount Total gross pay amount
Other Pay	Enter any additional pay amounts that should be added to the employee’s Net Pay amount for this payroll processing run; for example, a bonus amount. If your system administrator configured Payroll with additional Other Pay fields on the Other Pay Setup tab in Settings > Payroll > General in the desktop application, the additional fields display here. If your System Administrator has not configured additional fields, only one Other Pay field displays here. The default for the field, or fields, is established on the Payroll tab of the Employees hub. When you enter an amount in any Other Pay field, you override, for the current run, the amount entered from the Employees hub. If you enter an amount in one of these fields and then click any other field on the tab, or click Save, the amount entered is added to the amount in the Net Pay field and the Override option for the field is selected.
Override	This option is selected when you enter or change the amount in any of the Other Pay fields. If you clear this option, `Vantagepoint` returns the amount in the Other Pay field to the original amount, as specified on the Payroll tab of the Employees hub. If you override an amount on the Employee Review form, `Vantagepoint` displays an asterisk next to the override value on the Payroll Journal and Draft Payroll Journal.

Contributions Grid

In the Contributions grid, you review details about employer payroll contributions for the current period, accumulated quarter-to-date, and accumulated year-to-date.

Field	Description
Code	This field displays the contribution code, as established in Settings > Payroll > Contribution Codes in the desktop application.
Method	This grid column displays the method that `Vantagepoint` uses to calculate the employer contribution. The method is specified in Payroll Contribution Setup (Settings > Payroll > Contribution Codes in the desktop application). These are the possible values: Percent of employee wages: If this method is selected, `Vantagepoint` calculates the employer contribution as a percentage of an employee’s wages. The wages are calculated as gross wages less: 125 cafeteria amounts, if the Exclude cafeteria plan amounts option is selected in Payroll Contribution Setup 401(k) amounts, if the Exclude 401(k) amounts option is selected in Payroll Contribution Setup Any withholdings entered on the Additional Deductions from Wages grid in Payroll Contribution Setup Any Other Pay amounts if Other Pay is selected in the Deduct before calculating contribution area in Payroll Contribution Setup The calculation for this method is not dependent on the amount the employee had withheld. Percent of employee withholding: Select this method to calculate the employer contribution as a percentage of the employee’s withholding. You must select a withholding in the Withholding field to use this method. Fixed amount: Select this method to set the employer contribution as a flat dollar amount. Lesser of employee withholding or wages: If this method is selected, `Vantagepoint` arrives at the employer contribution amount using a formula that takes a given employee withholding, multiplies it by the employer's matching percentage (in the Amount/Percent field) and compares the result to gross wages multiplied by the maximum percentage of total wages allowed by your enterprise. The maximum percentage is determined by the value entered in the Rate Cap field in Payroll Contribution Setup. `Vantagepoint` compares the two amounts and selects the lesser amount to arrive at the employer contribution amount. For example, if your gross wages are $1000 and your 401(k) employee contribution is 10% of wages, `Vantagepoint` calculates the withholding amount to be $100. Assume that the employer's percentage rate is set to 50% in the Amount/Percent field and the Rate Cap is set to 6%. `Vantagepoint` arrives at the employer contribution amount as follows: Step 1: 50% of $100 = $50 Step 2: 6% of $1,000 = $60 Step 3: Since $50 is less than $60, we'll use $50. Rate table: `Vantagepoint` withholds the amount specified in the tax table. This method is used for any withholding for which `Vantagepoint` has a corresponding tax table (for example, FICA or State). Deltek sends updates to these tax tables based on tax law changes. Deltek typically sends updates mid-year and at year-end.
Suppressed	If this option is selected, this grid column shows that the contribution is suppressed (set to Inactive) for this employee on the Employer Contribution grid on the Payroll tab in the Employees hub. You cannot override a suppressed setting in the Employer Contribution grid. If you want a contribution to be calculated for this employee for this payroll run, you must select Active for this contribution in the Employees hub and then process the payroll run again.
Amount/Percent	This grid column displays the amount or percentage for calculating the contribution.
Current	This grid column displays the amount set to be contributed for the current run. If you edit this amount, `Vantagepoint` selects the Override option.
Override	Select this option to set the amount in the Current field to zero, and enter a modified amount for this payroll run. When you modify the amount in the Current field, `Vantagepoint` selects the Override option automatically. If an override is specified, it appears on the Payroll Journal with an asterisk (*) next to the override amount. If you decide later that you do not want to override the contribution with this new amount, clear the Override option. `Vantagepoint` restores the amount in the Current field to the default Employees hub amount.
OK	Click this option to close the dialog box.

Withholdings Grid

In the Withholdings grid, you review details about employee withholdings for the current period, accumulated quarter-to-date, and accumulated year-to-date.

Field	Description
Code	This grid column displays the withholding code, as established in Settings > Payroll > Withholding Codes in the desktop application.
Method	This grid column displays the method that `Vantagepoint` uses to calculate the withholding. These are the following possible values: Amount: `Vantagepoint` withholds the amount specified in the Amount/Percent field. Percentage: `Vantagepoint` withholds the percentage specified in the Amount/Percent field. System: `Vantagepoint` withholds the amount specified in the tax table. None: `Vantagepoint` does not use an enterprise-wide withholding method of calculation. Calculations are made on an employee-by-employee basis.
Suppressed	If this option is selected, this grid column shows that the withholding is suppressed (set to Inactive) for this employee on the Withholdings grid of the Employees hub Payroll tab. You cannot override a suppressed setting on the Employees hub Withholdings grid. If you want a withholding to be deducted from the employee's pay for this payroll run, you must select Active for this withholding in the Employees hub, and then process the payroll run again.
Amount/Percent	This grid column displays the amount or percentage for calculating the withholding, if Amount or Percentage is set as the withholding method.
Current	This grid column displays the amount set to be withheld for the current run. If you edit this amount, `Vantagepoint` selects the Override option. To see a quick overview of current, quarter-to-date, and year-to-date withholding amounts, click View > Withholding Summary on the Payroll Processing toolbar.
Override	Select this option to set the amount in the Current field to zero, and enter a modified amount for this payroll run. A check mark appears in the Override check box. When you modify the amount in the Current field, `Vantagepoint` selects the Override option automatically. If an override is specified, it displays on the Payroll Journal with an asterisk (*) next to the override amount. If you later decide that you do not want to override the withholding with this new amount, clear the Override option. `Vantagepoint` restores the amount in the Current field to the default Employees hub amount.

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Contents of the Employee Review Dialog Box

Use the fields and options to select employees for whom to process payroll. You can also view employee details such as hours worked, pay rate, and withholdings for the processing run period, or apply overrides to other pay details.

Contents

Field	Description
Employee Name	The employee name in the selected record displays in the header or title of the dialog box.
Bank	Select the bank code to use for this employee for this payroll run only. This field defaults to the code established for the employee's organization in the Payroll Default Bank field on the Units & Payroll tab of Settings > Organization > Individual in the desktop application. If no default bank is specified there, `Vantagepoint` uses the Bank Code from Settings > Payroll > General in the desktop application. If you select a different Bank, you override the organization or enterprise-wide code.
Pay Rate	This field displays the amount to be paid to the current employee for the current pay period. This rate is established on the Payroll tab in the Employees hub.
Net Pay	This field displays the net pay for the employee for the current pay period (the sum of the pay rate and overtime pay, minus withholdings).
Overtime Percent	This field displays the percentage to apply to the employee's payroll rate to calculate standard overtime wages. This percentage is established on the Payroll tab in the Employees hub.
Overtime-2 Percent	This field displays the percentage to apply to the employee's payroll rate to calculate secondary overtime wages. This percentage is established in the Employees hub. This field is available only if you set Enable Secondary Overtime to Yes in Settings > Accounting > Labor Options.
Net to Gross	Select this option to have `Vantagepoint` calculate the gross amount based on the amount entered in the Net Pay field. This option is only editable if the current payroll run is a Bonus run (selected from the Run Type field on the General tab). When you change the Net Pay amount, `Vantagepoint` automatically calculates taxes.

Hours and Pay Details Grid

Field	Description
Time Hours	This grid row shows the posted hours that the employee reported on their timesheet since the last regular payroll processing run that included the employee, or within the date range specified, depending on the method that your enterprise uses to select timesheet hours for payroll processing. You can view the following breakdown for timesheet hours: Regular timesheet hours Overtime timesheet hours Secondary overtime timesheet hours Total timesheet hours
Pay Hours	This grid row shows the hours being recorded as worked for the current payroll processing run. These are the hours for which the employee is being paid. When you first enter a payroll processing session, an employee's pay hours are equal to the employee's timesheet hours. In some cases, you may need to modify pay hours; for example: When you process payroll to include dates that extend beyond the standard pay period, including timesheets that have not yet been posted. When you run payroll earlier than normal, prior to posting all necessary timesheets, and you must modify hours for the current and subsequent pay periods. `Vantagepoint` only enables regular and overtime fields if they have non-zero amounts. Whether or not you can modify pay hours depends on the method your enterprise uses to select timesheet hours for payroll processing, and the type of payroll run being processed (regular, bonus, or adjustment). You can view, and in some cases modify, the following breakdown for pay hours: Regular pay hours Overtime pay hours Secondary overtime pay hours Total pay hours
Gross Pay	this grid row shows the pay amount for the current payroll period prior to subtracting withholdings, such as Federal tax or 401(k) amounts. You can view the following breakdown for the gross pay amount: Regular gross pay amount Overtime gross pay amount Secondary overtime gross pay amount Total gross pay amount
Other Pay	Enter any additional pay amounts that should be added to the employee’s Net Pay amount for this payroll processing run; for example, a bonus amount. If your system administrator configured Payroll with additional Other Pay fields on the Other Pay Setup tab in Settings > Payroll > General in the desktop application, the additional fields display here. If your System Administrator has not configured additional fields, only one Other Pay field displays here. The default for the field, or fields, is established on the Payroll tab of the Employees hub. When you enter an amount in any Other Pay field, you override, for the current run, the amount entered from the Employees hub. If you enter an amount in one of these fields and then click any other field on the tab, or click Save, the amount entered is added to the amount in the Net Pay field and the Override option for the field is selected.
Override	This option is selected when you enter or change the amount in any of the Other Pay fields. If you clear this option, `Vantagepoint` returns the amount in the Other Pay field to the original amount, as specified on the Payroll tab of the Employees hub. If you override an amount on the Employee Review form, `Vantagepoint` displays an asterisk next to the override value on the Payroll Journal and Draft Payroll Journal.

Contributions Grid

In the Contributions grid, you review details about employer payroll contributions for the current period, accumulated quarter-to-date, and accumulated year-to-date.

Field	Description
Code	This field displays the contribution code, as established in Settings > Payroll > Contribution Codes in the desktop application.
Method	This grid column displays the method that `Vantagepoint` uses to calculate the employer contribution. The method is specified in Payroll Contribution Setup (Settings > Payroll > Contribution Codes in the desktop application). These are the possible values: Percent of employee wages: If this method is selected, `Vantagepoint` calculates the employer contribution as a percentage of an employee’s wages. The wages are calculated as gross wages less: 125 cafeteria amounts, if the Exclude cafeteria plan amounts option is selected in Payroll Contribution Setup 401(k) amounts, if the Exclude 401(k) amounts option is selected in Payroll Contribution Setup Any withholdings entered on the Additional Deductions from Wages grid in Payroll Contribution Setup Any Other Pay amounts if Other Pay is selected in the Deduct before calculating contribution area in Payroll Contribution Setup The calculation for this method is not dependent on the amount the employee had withheld. Percent of employee withholding: Select this method to calculate the employer contribution as a percentage of the employee’s withholding. You must select a withholding in the Withholding field to use this method. Fixed amount: Select this method to set the employer contribution as a flat dollar amount. Lesser of employee withholding or wages: If this method is selected, `Vantagepoint` arrives at the employer contribution amount using a formula that takes a given employee withholding, multiplies it by the employer's matching percentage (in the Amount/Percent field) and compares the result to gross wages multiplied by the maximum percentage of total wages allowed by your enterprise. The maximum percentage is determined by the value entered in the Rate Cap field in Payroll Contribution Setup. `Vantagepoint` compares the two amounts and selects the lesser amount to arrive at the employer contribution amount. For example, if your gross wages are $1000 and your 401(k) employee contribution is 10% of wages, `Vantagepoint` calculates the withholding amount to be $100. Assume that the employer's percentage rate is set to 50% in the Amount/Percent field and the Rate Cap is set to 6%. `Vantagepoint` arrives at the employer contribution amount as follows: Step 1: 50% of $100 = $50 Step 2: 6% of $1,000 = $60 Step 3: Since $50 is less than $60, we'll use $50. Rate table: `Vantagepoint` withholds the amount specified in the tax table. This method is used for any withholding for which `Vantagepoint` has a corresponding tax table (for example, FICA or State). Deltek sends updates to these tax tables based on tax law changes. Deltek typically sends updates mid-year and at year-end.
Suppressed	If this option is selected, this grid column shows that the contribution is suppressed (set to Inactive) for this employee on the Employer Contribution grid on the Payroll tab in the Employees hub. You cannot override a suppressed setting in the Employer Contribution grid. If you want a contribution to be calculated for this employee for this payroll run, you must select Active for this contribution in the Employees hub and then process the payroll run again.
Amount/Percent	This grid column displays the amount or percentage for calculating the contribution.
Current	This grid column displays the amount set to be contributed for the current run. If you edit this amount, `Vantagepoint` selects the Override option.
Override	Select this option to set the amount in the Current field to zero, and enter a modified amount for this payroll run. When you modify the amount in the Current field, `Vantagepoint` selects the Override option automatically. If an override is specified, it appears on the Payroll Journal with an asterisk (*) next to the override amount. If you decide later that you do not want to override the contribution with this new amount, clear the Override option. `Vantagepoint` restores the amount in the Current field to the default Employees hub amount.
OK	Click this option to close the dialog box.

Withholdings Grid

In the Withholdings grid, you review details about employee withholdings for the current period, accumulated quarter-to-date, and accumulated year-to-date.

Field	Description
Code	This grid column displays the withholding code, as established in Settings > Payroll > Withholding Codes in the desktop application.
Method	This grid column displays the method that `Vantagepoint` uses to calculate the withholding. These are the following possible values: Amount: `Vantagepoint` withholds the amount specified in the Amount/Percent field. Percentage: `Vantagepoint` withholds the percentage specified in the Amount/Percent field. System: `Vantagepoint` withholds the amount specified in the tax table. None: `Vantagepoint` does not use an enterprise-wide withholding method of calculation. Calculations are made on an employee-by-employee basis.
Suppressed	If this option is selected, this grid column shows that the withholding is suppressed (set to Inactive) for this employee on the Withholdings grid of the Employees hub Payroll tab. You cannot override a suppressed setting on the Employees hub Withholdings grid. If you want a withholding to be deducted from the employee's pay for this payroll run, you must select Active for this withholding in the Employees hub, and then process the payroll run again.
Amount/Percent	This grid column displays the amount or percentage for calculating the withholding, if Amount or Percentage is set as the withholding method.
Current	This grid column displays the amount set to be withheld for the current run. If you edit this amount, `Vantagepoint` selects the Override option. To see a quick overview of current, quarter-to-date, and year-to-date withholding amounts, click View > Withholding Summary on the Payroll Processing toolbar.
Override	Select this option to set the amount in the Current field to zero, and enter a modified amount for this payroll run. A check mark appears in the Override check box. When you modify the amount in the Current field, `Vantagepoint` selects the Override option automatically. If an override is specified, it displays on the Payroll Journal with an asterisk (*) next to the override amount. If you later decide that you do not want to override the withholding with this new amount, clear the Override option. `Vantagepoint` restores the amount in the Current field to the default Employees hub amount.