Contents of the Users Form
Use this form to create a user record, specify a username and password, assign a security role, and set up default report settings.
Click
+ New User to add information for a new user record. To edit information after you save a record, hover over a field name and click
to open the field in edit mode. Alternatively, you can click
Edit on the Actions bar to edit multiple fields without needing to hover over each field name.
Use the Detailed view of this form (the default for the form) to add or modify individual
Vantagepoint user records. Switch to List view by clicking
in the upper right corner. This can be helpful if you need to enable or disable multiple users. To return to Detailed view, click
.
Contents
Fields
Field | Description |
---|---|
Users Search | Use the
Searches drop-down list to find and select the user that you want to review or edit. The User ID appears above the mapped employee name. To quickly find a user, type in a portion of the User ID or employee name to narrow the results.
To refine the results set, click
![]()
For information about creating and using searches, see the Search Vantagepoint help topics. |
![]() ![]() |
Use these arrow icons to scroll through the records and open a different record on the form. The numbers indicate which record you are viewing out of the total number of records in the search results. |
+ New User | Click this option to add a user. Enter information for the user on the Users form. |
![]() |
From Detail view, you can click this icon to switch to the List view of the Users form. In List view, fields are displayed in columns in one grid on the form rather than on separate tabs. One or more user records are displayed in each row in the grid. This makes it easy to compare and update multiple records at one time because you do not have to open individual records. You can customize the columns and fields that display within the grid to quickly locate and evaluate data. For example, to locate a user record, you can use the list view to filter the records by name, and then review the list to locate the desired record. |
![]() |
From List view, you can click this icon to switch to the Detail view of the form. Detail view is the default view that displays when you open a Users form for the first time. In Detail view, all the fields display on the Users form. The Detail view is the format that is described in help topics in the Online Help system. |
Actions | Use these options to edit and manage user information.
|
User ID |
Enter a user ID in this field. If the user ID is not an email address (does not include the @ character), the total length cannot exceed 120 characters. If the user ID is an email address (includes the @ character), the total length cannot exceed 113 characters, with up to 64 allowed before the @ character and up to 48 allowed after the @ character. The following characters are not allowed:
Alternatively, you can use one of the predefined formats from the Username Format field on the Generate Users dialog box. For example, the format Last Name, First Initial, Middle Initial displays the username Richard M. Freeman as FREEMANRM. Vantagepoint defaults to all capital letters. If you edit an existing user ID, you must also change the associated password (unless your firm uses Windows Integrated Security). You cannot change your own user ID. If your firm uses Windows Integrated Security, the following apply:
|
Employee |
Select an employee's name or click Search to find an employee. Vantagepoint automatically creates a relationship between the selected employee record and the username that you specify in the User ID field. This relationship is important for timesheet entry, expense entry, and other employee functions. If you want to create a generic user, do not enter an employee in this field. A username that is not assigned an employee cannot access the applications in Vantagepoint that require an employee number, such as timesheets and expense reports, but can still use other parts of Vantagepoint. For example, you can create a username that is not associated with an employee if you have an outside consultant who does not need to use Time and Expense. |
Password | A password is required to log in to
Vantagepoint. Enter the password, and document and save it in another location.
For security purposes, after you enter and save a password, Vantagepoint converts it to an encrypted password that is stored in the database. This means that the password that you enter is not a string of characters that displays in the Password field; the characters represent the encrypted password, which you cannot convert back to the original password. Password policies assigned in Force User to Reset Password at Next Login setting is automatically selected. are not enforced when you set a user's password. However, if the manually entered password does not adhere to the password policies, theVantagepoint disables this field if you select the Windows Authentication option for the user. |
Role | Use this drop-down list to select the role for the user. The role defines the user's access rights to Vantagepoint. Each user must have one assigned role. You create and maintain roles on the Roles form in | in the desktop application.
Status | Select Active or Inactive as the user status. If you mark a user as inactive, other fields on this form are disabled and the user cannot log in to Vantagepoint. |
Windows Authentication | Select this check box to set up the user for Windows Integrated Security. When you select this option, the user does not have to log in to
Vantagepoint in order to use it, as long as the user logs into Windows with the proper network credentials.
The login page detects the Windows username and domain, and attempts to log in to Vantagepoint with that username. If the username exists as a valid Vantagepoint user with a valid role, the user can proceed and the login page does not display. If the user is not logged in to the network, Vantagepoint prompts the user for a network identification and password. This check box applies if you set up single sign-on using Microsoft Azure Active Directory. |
Domain | Enter the user's domain server name, which is required for Windows Integrated Security. This field is enabled when you select the
Windows Authentication option.
This field is also required if you set up single sign-on using Microsoft Azure Active Directory. |
Support Username | Enter the username that you use for Deltek's Customer Care site. The field accepts user names up to fifty characters long. |
Support Password | Enter the password that you use for Deltek's Customer Care site. The field accepts passwords up to fifty characters long. The password entered on this field is encrypted for added security. |
Disable Login | Select this check box to revoke the user's ability to use
Vantagepoint. When you clear this check box, the user is automatically enabled to use
Vantagepoint.
If you turned on ODBC connectivity for a user (you selected the Enable Cloud ODBC Connectivity check box in the Cloud ODBC Setting section on this tab), when you select the Disable Login check box, it does not disable ODBC access for the user. You must also clear the Enable Cloud ODBC Connectivity check box on this tab or delete the user completely to disable ODBC access for the user. |
Force User to Reset Password at Next Login | This check box is selected by default for new user records. The user must reset their password the next time that they log in. When this option is selected:
The user must complete the fields on the Change Password dialog box and click OK. The password is reset and the Force User to Reset Password at Next Login option is then cleared. |
Multi-Factor Authentication | Select this option to enable multi-factor authentication security. This field is enabled when Enable Multi-Factor Authentication Using TOTP is selected in . |
Default Qualified Status | This option displays if you use CRM Plus and the Lead Qualification process is enabled in Settings. Use this option to specify the default value for the
Qualified Status option when a new contact is created in the Contacts hub.
|
Country | Select the country location for the user.
By default, this field displays the default country as configured in the Defaults tab of the My Preferences dialog box (to display the dialog box, click
|
Cloud ODBC Settings Section
This section displays if you have the Flex Cloud ODBC Connectivity module activated in Set Up Direct Database Access topic in the Vantagepoint Cloud Administrator's help.
. This module allows you to turn on ODBC connectivity between an ODBC-compliant tool of your choice and the Vantagepoint transaction database. This connection allows you to extract and read data from the Vantagepoint database, for example for reporting purposes, or to pull Vantagepoint data into third-party software, and so on. With this module activated, you can configure up to five users for ODBC connectivity. For more information about setting up and using ODBC connectivity, see theField | Description |
---|---|
Enable Cloud ODBC Connectivity | Select this check box to turn on ODBC connectivity for a user. You can select this check box for only five users at one time. The
Email and
Password fields are enabled and require an entry when you select this check box.
After you select this check box, enter an email and password, and save the settings. You receive a message that the ODBC account has been successfully created. Deltek Cloud Operations will complete the configuration for the account within three business days. Deltek Customer Support will notify you by email when the configuration is complete and the account is ready to use. The email from Deltek Customer Support is sent to the email address specified in the Email field for the ODBC user. After an ODBC account has been configured for a user, you can delete the account as needed. For example, you may want to free up an account for another user. To delete a user's ODBC account, clear the Enable Cloud ODBC Connectivity check box and click Save. If you delete a user record, the ODBC connectivity is automatically disabled for the user. |
This field is enabled when you select the
Enable Cloud ODBC Connectivity check box. Enter the email address of the user for whom you are setting up ODBC connectivity.
After an ODBC account has been created and configured for a user, you cannot change the email address directly in this field. If you need to change the email address, clear the Enable Cloud ODBC Connectivity check box and click Save. This completely deletes the user's ODBC account. Then select the Enable Cloud ODBC Connectivity check box again, and re-enter an email and password to set up a new ODBC account with the correct email address. |
|
Password | This field is enabled when you select the
Enable Cloud ODBC Connectivity check box. Enter the password that the ODBC user will use. The password must contain a combination of lower case letters, upper case letters, numbers, and symbols, and be at least eight characters in length. Password policies that are assigned in
do not apply to this password. However, you can change the user's record to include a password at any time.
After you select the Enable Cloud ODBC Connectivity check box, enter an email address and password, and click Save, you receive a message that an ODBC account has been successfully created. You will receive an email from Deltek Customer Care within three business days to let you know that the configuration is complete and the account is ready to use. The email is sent to the email address that is specified in the Email field for the ODBC user. You can change the password directly in this field at any time. |
Default Print Settings Section
The options in this section determine how the user's reports display and print.
Field | Description |
---|---|
Page Size | From the drop-down list, select the default page size for reports. The page size that you select in this field determines the Page Width and Page Height values. When you select Custom, you can enter the width and height of your choice. Users can modify the page size in Reporting in the desktop application. |
Unit of Measure | From the drop-down list, select Inches or Millimeters as the unit of measure to use with the report measurements fields on this tab. Users can modify the unit of measure in Reporting. |
Page Width, Page Height | Your setting for the
Page Size option determines the width and height settings. The measurements display in either inches or millimeters, based on your selection in the
Unit of Measure field.
If you select Custom in the Page Size field, these fields are enabled so you can enter a width and height of your choice. |
Top Margin | Enter the top margin for a report page. |
Bottom Margin | Enter the bottom margin for a report page. |
Left Margin | Enter the left margin for a report page. |
Right Margin | Enter the right margin for a report page. |
Font | Select the default font for reports. |