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Validation of Timesheet Entries Based on Budget or Plan

Projects can be set up to validate time records based on either the budget or the plan for the project. That validation occurs as employees enter time on their timesheets.

The validation is defined at the lowest level of each branch of the project work breakdown structure (WBS), and how it occurs is specified individually for each lowest-level WBS element.

The options for implementing validation enable the accounting staff or the project manager to set up a project to do the following:
  • Validate time records by comparing them either to project budget information or to plan information.
  • Verify for each time record that budget or planned hours exist for the combination of WBS and labor code, WBS and employee, or WBS, labor code, and employee.
  • When validating a time record against the plan, verify that planned hours exist for dates within the timesheet period.
  • When validating a time record against the plan, verify that the time record hours do not exceed the remaining planned hours. This check can be made using the remaining planned hours for either the timesheet period or for the remainder of the plan through its end date.

For a more complete description of the validation options, see Budget Validation for Timesheets.

If you enter a time record that fails the validation, one of the following displays, depending on how the validation is set up:
  • Warning message: If you receive a warning message, you can either change the time record so that it satisfies the validation requirements, or you can save the timesheet without resolving the issue.
  • Error message: If you receive an error message, you cannot save the timesheet until the validation issue is resolved.