Deltek Vantagepoint Help

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General Tab of the Payroll Setup Form

Use the General tab to enter general information about how your company uses the Payroll application, such as how often you process payroll, how items display and are processed, and the expense accounts to post to when payroll is processed.

Contents

Field	Description
Current W-2 Year	This field displays the current W-2 year, which is associated with the transactions generated during payroll processing. `Vantagepoint` uses this year to verify that your payroll processing falls within the current W-2 year. `Vantagepoint` updates this field when you open a new W-2 quarter in Utilities. If your security role is configured with the option to Allow payroll processing in prior W2 quarter, you can run an adjustment payroll in a W-2 quarter prior to the quarter displayed in this field.
Current W-2 Quarter	This field displays the current W-2 quarter, which `Vantagepoint` uses to verify that your payroll processing falls within the current quarter. `Vantagepoint` updates this field when you open a new W-2 quarter in Utilities. If your security role is configured with the security option to Allow payroll processing in prior W2 quarter, you can run an adjustment payroll in a W-2 quarter prior to the quarter displayed in this field.
Payroll Frequency	Enter the frequency for your company's payroll processing: Weekly: A new payroll period begins each week, on the same day of the week. There are 52 pay periods per year. Biweekly: A new payroll period begins every two weeks, on the same day of the week. There are 26 pay periods per year. Semi-monthly: Each month has two payroll periods, generally beginning on the first and the sixteenth. There are 24 pay periods per year. Monthly: The payroll period generally runs from the first day of the month to the last day of the month. There are 12 pay periods per year. Payroll uses the frequency entered here to calculate the amount of federal and state tax to withhold from employees’ pay, as well as the overtime and secondary overtime pay rates for salaried employees.
Bank Code	Enter the bank code to credit if you are posting net payroll directly to bank, or if you want to associate a bank code with a Salaries Payable account. You must enter a bank code if the Post net payroll directly to bank option is selected. If no bank code is specified, `Vantagepoint` does not store detail for the payroll payments. `Vantagepoint` records one payment for the total payroll in Bank Statement Reconciliation.
Post net payroll directly to bank	Select this option to post the credit amount for net payroll to the account associated with the specified bank code. If `Vantagepoint` is set up to use organizations, `Vantagepoint` also associates payroll amounts with the organization specified for the bank code in Bank Codes Settings. If you do not select this option, `Vantagepoint` posts the credit for net payroll to the asset account or payroll liability account defined in the Salaries Payable Account field. If you select this option and your firm enabled cash-basis reporting in Accounting Configuration, `Vantagepoint` makes cash-basis postings to your General Ledger. You must specify a bank code in the Bank Code field if you select this option.
Salaries Payable Account	If you are not posting net payroll directly to a bank, enter the account that you want `Vantagepoint` to credit when you process payroll. `Vantagepoint` credits the account entered here for the amount of the net payroll (gross payroll minus withholdings). For example, enter account 231.00, the default Salaries Payable account set up in the Standard Chart of Accounts, or enter a cash account. If you enter the number of your main checking account in the Salaries Payable Account field, `Vantagepoint` lists the net payroll as a disbursement on the Cash Journal. Deltek does not recommend this method. This option is disabled if you select Post net payroll directly to bank.
Bonus Cost	Enter the account that is debited during payroll processing for your bonus payroll expenses. For example, enter account 703.00 - the Job Cost Variance account in the Standard Chart of Accounts. If you enter an indirect expense account, such as account 703.00, the following fields are required: Project: Enter the project name or number of the project charged for your company’s bonus cost expenses, or select a project on the lookup. Phase: If phases exist, enter or select the appropriate phase. Task: If tasks exist, enter or select the appropriate task.
Direct deposit for bonus/adjustments	Select this option to use Direct Deposit processing to direct deposit payroll bonuses and adjustments to the appropriate employee accounts.
Allow changes to payroll history	Select this option to allow changes to payroll history. If you select this option, `Vantagepoint` displays the Employee Payroll History form (Utilities > History Loading > Payroll). On this form you can enter year-to-date withheld amounts and wages for each employee, prior to the date you will begin tracking this information in `Vantagepoint`. Deltek recommends that after you enter the history data required to bring your records up-to-date in `Vantagepoint`, and before you begin using Payroll, you clear this option, to hide the Employee History Loading form and prevent the accidental alteration of data.
Enable date ranges for regular hours and overtime hours	Select this option to process payroll by including hours from all posted time transactions that fall within a range specified on the General tab of the Payroll Processing form, rather than including all time transactions posted at the time of the payroll run.
Allow Project's tax locale to be overridden on timesheet	Select this option to allow the project locale entered on an employee's timesheet to override the locale established on the Payroll tab of the Employees hub, for employees whose Locale Method is set to Follow project locale in the Employees hub.
Print Social Security number on journals and direct deposit reports/files	Select this check box to display Social Security numbers on the following reports and files: Draft Payroll Journal Payroll Journal Posting Log (including the hyperlink from Employee Review) Payroll Direct Deposit report and ACH file Employee Expenses Direct Deposit report and ACH file
Payroll liability distribution	Select this check box to post payroll liability distribution credits to an indirect account or to the Balance Sheet account. Do not select this check box if you post the credit to a Balance Sheet account and you use a consolidated Balance Sheet. This field displays only if the Payroll application is installed.
Payroll (FICA) expense	Select this check box to post payroll (FICA) expense debits to an indirect account or to the Balance Sheet account. Do not select this check box if you post the debit to a balance sheet account and you use a consolidated Balance Sheet. This field displays only if the Payroll application is installed.
Payroll contribution expense	Select this check box to specify that the employer contribution expense follows the organization of the employee by default. This field displays only if the Payroll application is installed.
Payroll contribution liability distribution	Select this check box to specify that the employer contribution expense follows the organization of the employee by default. This field displays only if the Payroll application is installed.
Payroll liability Organization if not distributing	If you selected the Maintain separate balance sheets by Organization check box (in Settings > Organization > General), and the Payroll liability distribution check box on this tab is not selected, this field is enabled. Use the Organization lookup to select an organization for which to maintain separate Balance Sheets. This field is not enabled when the following conditions are true: The Maintain separate balance sheets by Organization option is not selected. You do not maintain separate Balance Sheets. Payroll is not enabled for the active company.

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General Tab of the Payroll Setup Form

Use the General tab to enter general information about how your company uses the Payroll application, such as how often you process payroll, how items display and are processed, and the expense accounts to post to when payroll is processed.

Contents

Field	Description
Current W-2 Year	This field displays the current W-2 year, which is associated with the transactions generated during payroll processing. `Vantagepoint` uses this year to verify that your payroll processing falls within the current W-2 year. `Vantagepoint` updates this field when you open a new W-2 quarter in Utilities. If your security role is configured with the option to Allow payroll processing in prior W2 quarter, you can run an adjustment payroll in a W-2 quarter prior to the quarter displayed in this field.
Current W-2 Quarter	This field displays the current W-2 quarter, which `Vantagepoint` uses to verify that your payroll processing falls within the current quarter. `Vantagepoint` updates this field when you open a new W-2 quarter in Utilities. If your security role is configured with the security option to Allow payroll processing in prior W2 quarter, you can run an adjustment payroll in a W-2 quarter prior to the quarter displayed in this field.
Payroll Frequency	Enter the frequency for your company's payroll processing: Weekly: A new payroll period begins each week, on the same day of the week. There are 52 pay periods per year. Biweekly: A new payroll period begins every two weeks, on the same day of the week. There are 26 pay periods per year. Semi-monthly: Each month has two payroll periods, generally beginning on the first and the sixteenth. There are 24 pay periods per year. Monthly: The payroll period generally runs from the first day of the month to the last day of the month. There are 12 pay periods per year. Payroll uses the frequency entered here to calculate the amount of federal and state tax to withhold from employees’ pay, as well as the overtime and secondary overtime pay rates for salaried employees.
Bank Code	Enter the bank code to credit if you are posting net payroll directly to bank, or if you want to associate a bank code with a Salaries Payable account. You must enter a bank code if the Post net payroll directly to bank option is selected. If no bank code is specified, `Vantagepoint` does not store detail for the payroll payments. `Vantagepoint` records one payment for the total payroll in Bank Statement Reconciliation.
Post net payroll directly to bank	Select this option to post the credit amount for net payroll to the account associated with the specified bank code. If `Vantagepoint` is set up to use organizations, `Vantagepoint` also associates payroll amounts with the organization specified for the bank code in Bank Codes Settings. If you do not select this option, `Vantagepoint` posts the credit for net payroll to the asset account or payroll liability account defined in the Salaries Payable Account field. If you select this option and your firm enabled cash-basis reporting in Accounting Configuration, `Vantagepoint` makes cash-basis postings to your General Ledger. You must specify a bank code in the Bank Code field if you select this option.
Salaries Payable Account	If you are not posting net payroll directly to a bank, enter the account that you want `Vantagepoint` to credit when you process payroll. `Vantagepoint` credits the account entered here for the amount of the net payroll (gross payroll minus withholdings). For example, enter account 231.00, the default Salaries Payable account set up in the Standard Chart of Accounts, or enter a cash account. If you enter the number of your main checking account in the Salaries Payable Account field, `Vantagepoint` lists the net payroll as a disbursement on the Cash Journal. Deltek does not recommend this method. This option is disabled if you select Post net payroll directly to bank.
Bonus Cost	Enter the account that is debited during payroll processing for your bonus payroll expenses. For example, enter account 703.00 - the Job Cost Variance account in the Standard Chart of Accounts. If you enter an indirect expense account, such as account 703.00, the following fields are required: Project: Enter the project name or number of the project charged for your company’s bonus cost expenses, or select a project on the lookup. Phase: If phases exist, enter or select the appropriate phase. Task: If tasks exist, enter or select the appropriate task.
Direct deposit for bonus/adjustments	Select this option to use Direct Deposit processing to direct deposit payroll bonuses and adjustments to the appropriate employee accounts.
Allow changes to payroll history	Select this option to allow changes to payroll history. If you select this option, `Vantagepoint` displays the Employee Payroll History form (Utilities > History Loading > Payroll). On this form you can enter year-to-date withheld amounts and wages for each employee, prior to the date you will begin tracking this information in `Vantagepoint`. Deltek recommends that after you enter the history data required to bring your records up-to-date in `Vantagepoint`, and before you begin using Payroll, you clear this option, to hide the Employee History Loading form and prevent the accidental alteration of data.
Enable date ranges for regular hours and overtime hours	Select this option to process payroll by including hours from all posted time transactions that fall within a range specified on the General tab of the Payroll Processing form, rather than including all time transactions posted at the time of the payroll run.
Allow Project's tax locale to be overridden on timesheet	Select this option to allow the project locale entered on an employee's timesheet to override the locale established on the Payroll tab of the Employees hub, for employees whose Locale Method is set to Follow project locale in the Employees hub.
Print Social Security number on journals and direct deposit reports/files	Select this check box to display Social Security numbers on the following reports and files: Draft Payroll Journal Payroll Journal Posting Log (including the hyperlink from Employee Review) Payroll Direct Deposit report and ACH file Employee Expenses Direct Deposit report and ACH file
Payroll liability distribution	Select this check box to post payroll liability distribution credits to an indirect account or to the Balance Sheet account. Do not select this check box if you post the credit to a Balance Sheet account and you use a consolidated Balance Sheet. This field displays only if the Payroll application is installed.
Payroll (FICA) expense	Select this check box to post payroll (FICA) expense debits to an indirect account or to the Balance Sheet account. Do not select this check box if you post the debit to a balance sheet account and you use a consolidated Balance Sheet. This field displays only if the Payroll application is installed.
Payroll contribution expense	Select this check box to specify that the employer contribution expense follows the organization of the employee by default. This field displays only if the Payroll application is installed.
Payroll contribution liability distribution	Select this check box to specify that the employer contribution expense follows the organization of the employee by default. This field displays only if the Payroll application is installed.
Payroll liability Organization if not distributing	If you selected the Maintain separate balance sheets by Organization check box (in Settings > Organization > General), and the Payroll liability distribution check box on this tab is not selected, this field is enabled. Use the Organization lookup to select an organization for which to maintain separate Balance Sheets. This field is not enabled when the following conditions are true: The Maintain separate balance sheets by Organization option is not selected. You do not maintain separate Balance Sheets. Payroll is not enabled for the active company.