Employee Mapping Tab of the QuickBooks Form

Use this tab to link an employee record with a corresponding vendor record so you can pay an employee for expenses entered in an expense report.

QuickBooks Online does not have an expense report feature. To be able to pay employees in QuickBooks Online for expenses that are entered on an expense report created in Vantagepoint, you must create a vendor record for employees in QuickBooks Online. Then after the employee and vendor records have been shared with Vantagepoint, you link the records together on the Employee Mapping tab.

In QuickBooks Online, when you add a vendor record for an employee, make sure the vendor name that you enter in the Display name as field for the vendor is slightly different than the employee name. For example, you could enter "David Belmont (vendor)" as the vendor name for the employee David Belmont.

Contents

Employees Grid

Use this grid to link an employee's employee record with a corresponding vendor record. The employees that display in the grid were created in QuickBooks Online Employees and have been synchronized and shared with Vantagepoint.

To link an employee record with a vendor record, click an employee in the grid, and in the QuickBooks Online Vendor Reference field, select the corresponding vendor record.

Field	Description
Employee ID	This field displays the ID for an employee from the employee record in the Employees hub in Vantagepoint.
First Name	This field displays the first name entered for an employee record.
Last Name	This field displays the last name entered for an employee record.
Middle Name	This field displays the middle name entered for an employee record.
QuickBooks Online ID	This field displays the employee ID from the employee record entered in QuickBooks Online. The ID may be different from the ID that you see for the employee in Vantagepoint if you selected the Use Autonumber for employees option on the Integration Setup tab in the QuickBooks integration utility.
QuickBooks Online Vendor Reference	Select the vendor record that corresponds to the selected employee. The vendors in this list have been added in QuickBooks Online and then shared with Vantagepoint. If you do not find a corresponding vendor in the list for an employee, add the vendor in QuickBooks Online, and then add it to Vantagepoint by clicking the Process Changes Now button on the Integration Setup tab of the QuickBooks integration tool.