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Contents of the Timesheets Form (Transaction Entry)

Use the Timesheets Form in Transaction Entry to enter regular and overtime hours for a project, phase, or task, and associate those hours with an employee.

Header Fields

Field	Description
Transaction Filename	This field displays if the active company uses files to group transactions. This field displays the filename of the transaction file.
Active Company	This field displays if you have multiple companies in `Vantagepoint`. This field displays the active company to which the individual transaction or transaction file belongs to.
Status	This field displays the current status of the transaction or transaction file.
Approved By/Rejected By	If the transaction file has been approved, then this field displays the approver. If the transaction has been rejected, this displays the employee who rejected and the reason.
Employee	Select the name of the employee related to the labor adjustment or the timesheet.
Diary	This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. All diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions, or that have no fiscal period or year entered for them, are available for selection. The list also includes IC - Intercompany Diary to capture intercompany transactions. If you use multiple companies, you can select only those diary codes that are set up for the current company. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
Diary Number	This field prefills with an auto-generated number when you save a transaction. The diary numbers tie the specific transactions to debit and credit entries that are posted to the general ledger for the purpose of producing diary reports. The auto numbering ensures that the diary numbers are sequential, based on the order that transactions are posted. The next number to use for a diary is specified in the Next Diary Number field in the Diaries grid of the Diary Auto Numbering Options section on the Transaction Settings form, in Settings > Accounting > Transactions.

Project Information Grid Fields

Field	Description
Date	Specify the date for this transaction.
Project	Enter the project name or number or select a project from the Project lookup.
Project Name	This column displays the project number associated with the line item.
Phase	Enter the phase name or number or select a phase from the Phase lookup.
Phase Name	This column displays the phase number associated with the line item.
Task	Enter the task name or number or select a task from the Task lookup.
Task Name	This column displays the task number associated with the line item.
Labor Code	Enter the labor code associated with the hours entered or select from the Labor Code Lookup.
Labor Category	Use this drop-down list to select a labor category for the employee.
Regular Hours	Enter the total number of regular hours. In Labor Adjustment transaction entry and Timesheet transaction entry, you do not charge hours to an account. All postings are automatic.
Overtime Hours	Enter the total number of overtime hours. In Labor Adjustment transaction entry and Timesheet transaction entry, you do not charge hours to an account. All postings are automatic.
Overtime-2 Hours	Enter the total number of secondary overtime hours reported for the W-2 year and quarter. In Labor Adjustment transaction entry and Timesheet transaction entry, you do not charge hours to an account. All postings are automatic.
Comment	Enter any comments about the timesheet.
Payroll Tax Locale	This column displays only when the Allow Project's tax locale to be overridden on timesheet option is selected on the General tab of the Payroll Configuration form, in the desktop application. Use this column to select a payroll tax locale for the employee. The selection overrides any previous payroll tax locale defined.

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Contents of the Timesheets Form (Transaction Entry)

Use the Timesheets Form in Transaction Entry to enter regular and overtime hours for a project, phase, or task, and associate those hours with an employee.

Header Fields

Field	Description
Transaction Filename	This field displays if the active company uses files to group transactions. This field displays the filename of the transaction file.
Active Company	This field displays if you have multiple companies in `Vantagepoint`. This field displays the active company to which the individual transaction or transaction file belongs to.
Status	This field displays the current status of the transaction or transaction file.
Approved By/Rejected By	If the transaction file has been approved, then this field displays the approver. If the transaction has been rejected, this displays the employee who rejected and the reason.
Employee	Select the name of the employee related to the labor adjustment or the timesheet.
Diary	This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. All diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions, or that have no fiscal period or year entered for them, are available for selection. The list also includes IC - Intercompany Diary to capture intercompany transactions. If you use multiple companies, you can select only those diary codes that are set up for the current company. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
Diary Number	This field prefills with an auto-generated number when you save a transaction. The diary numbers tie the specific transactions to debit and credit entries that are posted to the general ledger for the purpose of producing diary reports. The auto numbering ensures that the diary numbers are sequential, based on the order that transactions are posted. The next number to use for a diary is specified in the Next Diary Number field in the Diaries grid of the Diary Auto Numbering Options section on the Transaction Settings form, in Settings > Accounting > Transactions.

Project Information Grid Fields

Field	Description
Date	Specify the date for this transaction.
Project	Enter the project name or number or select a project from the Project lookup.
Project Name	This column displays the project number associated with the line item.
Phase	Enter the phase name or number or select a phase from the Phase lookup.
Phase Name	This column displays the phase number associated with the line item.
Task	Enter the task name or number or select a task from the Task lookup.
Task Name	This column displays the task number associated with the line item.
Labor Code	Enter the labor code associated with the hours entered or select from the Labor Code Lookup.
Labor Category	Use this drop-down list to select a labor category for the employee.
Regular Hours	Enter the total number of regular hours. In Labor Adjustment transaction entry and Timesheet transaction entry, you do not charge hours to an account. All postings are automatic.
Overtime Hours	Enter the total number of overtime hours. In Labor Adjustment transaction entry and Timesheet transaction entry, you do not charge hours to an account. All postings are automatic.
Overtime-2 Hours	Enter the total number of secondary overtime hours reported for the W-2 year and quarter. In Labor Adjustment transaction entry and Timesheet transaction entry, you do not charge hours to an account. All postings are automatic.
Comment	Enter any comments about the timesheet.
Payroll Tax Locale	This column displays only when the Allow Project's tax locale to be overridden on timesheet option is selected on the General tab of the Payroll Configuration form, in the desktop application. Use this column to select a payroll tax locale for the employee. The selection overrides any previous payroll tax locale defined.