Methods for Calculating Billing Amounts

The Billing application provides numerous ways to calculate billing amounts to accommodate different contractual arrangements. You can select from multiple methods for billing fees, labor, and different types of expenses. You can also apply limits above which a component will not be billed.

You can apply these settings in the following ways:

• At the project level for a project with or without phases or tasks
• At the phase level for a project with or without tasks
• At the task level
• To a group of projects related through billing groups

This table describes some key settings:

Setting	Description	Tab on Billing Terms Form
Fee Method	Establish how the fee is calculated, whether the fee is based on percent complete billing or a fixed fee, and whether you are billing by billing phase or as a lump sum.	Fees tab
Labor Method	Establish how employee labor billings are calculated. For example, you can bill at a labor rate times a multiplier, or by using a labor rate table.	Rates tab
Consultant Method	Establish how reimbursable consultant expenses are billed, with or without markups, either by account, vendor, user-defined categories, or combined with other reimbursable expenses.	Rates tab
UnitExpense Method	Establish whetherunit expenses are billed.	Rates tab
Add-On Fees	Apply a markup to any combination of fees, labor, consultant, reimbursable, unit, or add-on fee amounts.	More Calculations tab
Retainage	Hold a portion of the invoice for billing at a later date.	More Calculations tab
Invoice Override Accounts	Override the revenue accounts specified on the Accounts tab in Billing Settings.	More Calculations tab
Billing Limits	Set not-to-exceed amounts (upset limits) for labor, consultant, reimbursable, units, and/or add-on fee billings, either individually or in aggregate.	More Calculations tab
Interest Terms	Use this method to apply interest on overdue amounts.	More Calculations tab
Tax Billing	Use this method to apply up to three predefined sales taxes (from an unlimited list) to the invoice total.	More Calculations tab
Scheduled Billing	Use this method to establish milestone dates that, when reached, trigger the automatic generation of an invoice.	Fees tab