Deltek Vantagepoint Help

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Fee Billing Terms

Fee billing terms control the way that Vantagepoint calculates and bills clients for project-related fees. Some contracts let you bill clients for professional fees, in addition to or instead of billing for labor and expenses.

You can bill contract fees in a variety of ways, based on:

  • Fixed amount
  • Percentage of construction costs
  • Unit price

As an alternative to defining a total fee, you can also bill clients based on the percent complete of a whole project or of a billing phase of a project (phase billing). Use this feature to bill for lump sum or fixed-price contracts. You can also bill flat, stipulated fees. In phase billing, the total contract fee is the sum of the phase amounts.

Post Fees Based on Billing Category or on Transaction Detail

By default, fee billing amounts are posted to a single billed revenue account. However, you can select these additional options in the Fee options form in Settings > Billing > Fee:

  • Enable Fee Entry by Billing Category: Fee billing amounts are allocated to labor, consultants, expenses, and units based on the total billing value or total cost of transactions for each of these categories. Those allocated amounts are posted to fee billed revenue accounts associated with each of the categories.
  • Enable Fee Billed Allocation Based on Transaction Detail: If you are using revenue categories, fees are posted to fee billed revenue accounts for each of your revenue categories. If you are not using revenue categories, fees are posted to billed revenue accounts specified for labor, consultants, and expenses. With this option, you enter fee information for the individual billing categories in Billing Terms so that Vantagepoint can calculate the posting amounts.

If one of these options is selected in Billing Settings, you can choose, at the project level, to use that option or to post instead to a single default fee billed revenue account. If you do use one of these options for a project, you can override the default revenue accounts specified at the company level.

See the Fee Billed Revenue Posting Options help topic for a more complete description of the fee invoice posting options.

Fee Billing Using the Scheduled Billing Feature

The Scheduled Billing feature lets you set up fee-based contracts so that invoices are automatically generated based on scheduled invoicing dates and percent complete or dollar amounts, as entered on the Fees tab of the project's billing terms. You can filter scheduled billings by invoicing date in both Interactive Billing and Batch Billing. You enable this feature in the Fee Options form in Settings > Billing > Fee Options.