Add a New Account Record

You can create new account records. Before you add new accounts, use Search to determine that the account you need does not already exist.

These accounts exist outside the standard chart of accounts.

If possible duplicate records are detected during this procedure, the Potential Duplicate Records Found dialog box displays. This dialog box lists any existing record that already has the identifier that you are trying to use for a new record.

To add a new account:

1. In the Navigation pane, select Settings > General Ledger > Chart of Accounts.
2. On the toolbar of the Accounts form, click + New Account.
3. In the Name field, enter the unique name by which the account is listed on reports and on other screens.
4. In the Number field, enter a unique number for the account.
5. In the Type field, specify the account type, such as Asset, Revenue, Direct, or Indirect.
6. In the Status field, specify the account status, such as Active, Dormant, or Inactive.
7. In the General Ledger Properties section, select an option from the Report Detail drop-down to indicate whether or not you want report details shown or summarized by date.
8. If available, use the Account Groups grid to filter, add, and manage records for account groups. You must specify a detail group in the Detail Group Name field before you can save the account record.
   If a default account group table is specified in Settings > General Ledger > Options, that table automatically displays in the Account Groups grid.
9. If you use multiple companies, use the Company Access section to specify the companies whose employees can select the account when charging time, charging expenses, or posting transactions.
10. If you use multiple currencies, use the Multicurrency section to specify the currency code and revaluation settings for the account.
11. Click Save.

After you add accounts, you must enter historical account balances in Utilities > History Loading > Account Balances.