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Add Employee Resume Text to a Proposal

If you use the Vantagepoint Proposals application, the Employees hub and Proposals seamlessly integrate to give you access to relevant employee resumes, project experience data, graphics, profiles, and narrative text for use when generating proposals. This information allows you to quickly analyze resources and select the best candidates for your project proposals.

Prerequisite: Create a new proposal or open an existing proposal.

To include text from the Resumes grid in a proposal:

  1. In the Deltek Elements section, drag the Record element to the desired location on the proposal.
  2. On the Add Record dialog box, complete the following fields:
    • Add Records From - Select the Employees hub.
    • Choose Records: Start typing the employee names or click the drop-down list to continue to add employee records, one by one, to the proposal. Or, if you are using a template, there might already be an employee section with employees and other elements defined. You can use the Manage Records option to change the selected employees if needed.
    • Images - Specify the number of images you want to add to each record within the proposal. You can add more later if desired.
    • Add - Click Add to add the records to the proposal. Vantagepoint inserts each record into a separate section within the proposal. You can add text, images, lines, and other general elements into each record as you build the proposal.

    You are in record layout mode where any changes that you make affect all records. After finalizing the records, you will have the opportunity to make changes to individual records.

  3. To add text from the Resumes grid in Employees to each employee resume, drag the Resume Text element to the desired location inside the record on the proposal.
    The description placeholder is added to each employee record on the proposal.
  4. Double-click inside the resume text placeholder to open the Edit Resume Text dialog box.
    Use this dialog box to select the description that you want to pull from the Resumes grid in the Employees hub for each record. The Description list includes all resume categories that were entered for the selected record. When you select a category, the text for the selected category displays.
  5. You can choose to select and format all resumes at once by clicking Edit All Resumes or select employee names and select their individual resume text.
    • If multiple records have the same category option available and you want to apply that category to those records on the proposal, click Edit all Resumes. The Edit all Resumes fields display in the right pane. Select a category from the Description drop-down, Font, and Font Size for the resume text. Sample text displays in the Preview field. A record may have multiple resume categories, but each resume text element may only have one category selected. To add more resume text, drag additional Resume Text elements onto the record. If a category is defined as the Default for this employee, it automatically displays when you open this dialog box. Click Save to save your changes.
    • To edit one employee resume at a time, select the name of the employee in the Resumes list. Select a category in the Description drop-down to apply to the record. The description text displays in the Text field. This is the record's actual resume text that will display on the proposal. If changes are required and you have security access, you can click in the text box and edit the resume text directly in this field. Note that changes made to the text here will update the employee record. If you would like to make changes to the text for this one proposal only, do not edit the text here – you will get a chance to do that later.
  6. Review the text in the Text field.
    The text that is associated with the selected resume category displays in this field. This is the record's actual resume text that will display on the proposal. If changes are required and you have security access, you can click in the text box and edit the resume text directly in this field. Note that changes made to the text here will update the Resumes grid for the employee record in the Employees hub. If you would like to make changes to the text for this one proposal only, do not edit the text here – you will get a chance to do that later.
  7. Click Save & Update Records to save the records and insert the descriptions into the proposal.
    This allows you to continue editing the record layout and make quick updates to all records at one time instead of having to make changes to each individual record. It is helpful to keep the records as drafts until you need to edit each record individually or until you are ready to merge and publish.

    Note that once records are finalized, they are no longer updated with changes from the hub and changes made to one record do not affect the others. If a proposal will be used as a template it is recommended to leave the records as drafts.

  8. When all changes are complete, merge and finalize the layout of the records.

    This separates the records from being a group and disconnects the proposal information from the hub so that it is no longer updated with changes from the hub record. It allows you to edit each record individually for this proposal without affecting the record in the hub.