Deltek Vantagepoint Help

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AP Disbursements

When you enter Accounts Payable (AP) Disbursements, you simultaneously enter a manual payment and an Accounts Payable voucher for the vendors in your database.

Multiple Companies

If you use multiple companies, you can modify or post only those transaction files owned by the active company.

AP Disbursements Paid With Credit Cards

If you use the Credit Card feature, you can enter an AP disbursement to pay a vendor invoice with a credit card. When you enter an AP disbursement, you select Credit Card in the Payment Method field on the New File dialog box when you create a new transaction file for the AP disbursements. This allows the AP disbursement to be included in the list of charges when you reconcile a credit card statement in Cash Management > Credit Card Reconciliation.

Posting

When you post an accounts payable disbursement transaction file in which the transactions have a payment method of Bank, Vantagepoint makes the following entries:

  • On both the accrual basis general ledger balance sheet and the cash basis income statement:
    • Debits the account specified in the accounts payable disbursement transaction data entry file's Project Information grid, for the payable amount.
    • Credits the account associated with the bank code specified for the accounts payable disbursement, for the voucher line item amount.
  • Posts the amount to the project specified. No projects are associated with balance sheet or other revenue and expense accounts, unless you use Organization Reporting.
  • Updates team information for each level of the work breakdown structure when you use Planning.
When the AP disbursements in a transaction file have a payment method of credit card, the following general ledger entries are made:
  • For the accrual-basis general ledger balance sheet:
    • The account that is specified in the Project Information grid in the AP disbursement transaction detail form is debited for the accounts payable amount.
    • The company-paid credit account that is specified for the secondary credit card that is entered for the voucher line item expense amount is credited. The company-paid credit account for a secondary credit card is entered in Settings > Cash Management > Credit Cards.
  • For cash-basis financial statements, the general ledger is not updated when the payment method for an AP disbursement is Credit Card.

Posting Log

Use a posting log to view information about a batch of transactions. Vantagepoint produces a posting log each time that you post a transaction file.