Deltek Vantagepoint Help

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Void an Invoice but Do Not Update the General Ledger

If you do not want to update your general ledger for the voided invoice, delete both the original transaction file for the invoice and the transaction file that Vantagepoint creates when you void the invoice.

When you void an invoice that has any credit memos generated against it, you must also void the credit memos. Credit memos are not automatically voided when you void the original invoice.

To void an invoice processed through Interactive Billing but not update the general ledger:

  1. In the Navigation pane, select Billing > Interactive Billing.
  2. If you use diaries, complete the settings on the Billing Session Options dialog box.
  3. On the Interactive Billing form, open the appropriate project.
  4. Click the Invoice History tab.
  5. In the invoices grid, select the invoice to void, and click Void on the grid's actions bar.
    If this is the first transaction that you are creating in this Interactive Billing session, Vantagepoint prompts you to select or create an invoice file in which to include the voided invoice amounts.
  6. Complete the information on the dialog box and click OK.
  7. On the dialog box that informs you that this will reverse the invoice and return its transactions to unbilled status and asks you if you want to continue, click Void.
    Vantagepoint creates a reversal invoice transaction entry for each entry originally made when the invoice was processed, and all transactions that were associated with the invoice are returned to billable status. In other words, all transactions are returned to their appropriate tab (Labor, Expense, or Unit). You can then write off the transactions, place the transactions on hold, delete the transactions (tag them as "deleted" to be removed from billing session), or include them on the next invoice.
  8. Click Transaction Center > Transaction Entry > Invoices on the Navigation menu.
  9. On the Invoices form, open the invoice transaction file that contains the original invoice and delete only that original invoice from the batch (if multiple invoices reside in that transaction file). If only one invoice is included in the entire batch, delete the entire transaction file.
  10. Close and re-open the Transaction Center > Transaction Entry > Invoices again.
  11. On the Invoices form, hover over the row of the transaction file that you created for the void, and click , and then click Delete.