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Columns for Voucher Ledger Report

The Voucher Ledger report contains a standard set of columns. You do not have the option to select columns for this report.

In addition to the columns described below, when you set the Format option to Voucher Detail on the Options tab, the Voucher Ledger report displays the following additional lines of information:

  • For voucher line items: Description, work breakdown structure levels charged, account number, amount
  • For payments and voids: Description, check number, date, bank code (or secondary credit card code, if a payment was made by credit card in AP Disbursement Transaction Entry), payment amount, or void amount

Contents

Field Description
Invoice Date This column displays the invoice date for this voucher.
Invoice Number This column displays the billed invoice number of the transaction.
Voucher Date This column displays the date of the voucher.
Voucher Number This column displays the voucher number.
Sched. Payment This column displays the payment date for the voucher: a date, Next, PWP, or Hold, based on the payment terms for the vendor.
Liability Code This column displays the accounts payable liability code to which this voucher was posted. The liability code provides a way to identify the account that receives the implicit posting when the voucher is posted. The liability code defines the credit posting in the general ledger.

If your firm uses organizations and you maintain separate balance sheets by organization, the liability code is also linked to an organization code.

Bank/Invoice This column displays either the bank code for the bank involved in the transaction or the final invoice on which this voucher expense appeared.

If a voucher was created and paid for with a credit card in AP Disbursement Transaction Entry, this column displays the secondary credit card code that was used to pay the voucher in AP Disbursements Transaction Entry.

Pd This column displays the status of each pay when paid (PWP) voucher:
  • NF: Not found. You posted the voucher, but the voucher is not yet associated with a final invoice for the project, or is not associated with a final invoice at the appropriate level. This status only appears for vouchers marked as PWP.
  • NP: Not paid. You have accepted the final invoice and posted the resulting invoice file that contains the PWP voucher, but you have not been paid for the invoice by your client.
  • PD: Paid. You have posted the cash receipt from the client for the invoice on which you billed the voucher. The voucher is available for payment processing.
Voucher Amount This column displays the total amount of each voucher line item, the total voucher amount, and the total of all voucher amounts for the vendor.
Previous Payment This column displays the total amount of previous payments for each voucher line item, for the voucher, and for the vendor.
Discount Taken This column displays the total amount of discounts taken to date for each voucher line item, for the voucher, and for the vendor.
Balance This column displays the amount remaining to be paid for each voucher line item, for the voucher, and for the vendor.