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Timesheets Grid of the Approval Center form

Use the Timesheets grid on the Approval Center form to access and perform approval workflow tasks for timesheets.

Contents

Field Description
Selection Check Box Select the row before applying actions from the Actions menu.
Approval Action This column displays the Action Required drop-down list for the record type. Click the Action Required field to display the available options.
  • Approve: Select this option to approve the item. On the Approve dialog box, enter a comment and click OK. The approval process continues to the next step based on the configured approval workflow for the record. This option is available based on the state of the workflow.
  • Reject: Select this option to reject the item. On the Reject dialog box, enter a comment and click OK. Based on the configured approval workflow for the record, the record could be sent back to the employee who submitted it.

    The Reject action does not display if:

    • You make changes to a record while the workflow state is In Review.
    • If the Reject Action field is set to None on the Workflow tab of Approval Workflow Settings (Settings > Workflow > Approval Workflows in the desktop application) for an approval workflow .
    • You do not have the appropriate approvals workflow access rights, based on approvals workflow configuration
  • Reassign: Select this option to open the Change Assignment dialog box and assign an additional employee to the current approval step for the record or move the approval assignment from one approver to another employee. This option is available if the Allow Approvers to Reassign option is selected on the General tab of Approval Workflow Settings (Settings > Workflow > Approval Workflows in the desktop application). You must also be the approval administrator for the record's approval workflow.
  • Reopen: Select this option to push an approved record back to the last step of the approvals workflow. This option displays while you are viewing an approved record. This option is available if the Allow Employees to Reopen Closed Approval check box is selected on the General tab of Approval Workflow Settings in the desktop application.
My Action Required This column displays the recommended action for the record based on the approval workflow.
Workflow State This column displays the state of the record based on the approvals workflow. The different workflow states are defined below:
  • Completed: This workflow state indicates that the record approval process has been completed.
  • In Approval: This workflow state indicates that the approver may approve or reject the record during the approval process.
  • In Progress: This workflow state indicates that the approver may edit the record during the approval process.
  • In Review: This workflow state indicates that the approver reviews the record based on the action specified in the approval workflow step. The approval process may restart based from the review output.
  • Waiting: This workflow state indicates that the record is already in the approval process queue.
Workflow states differ per approval record type:
Absence Requests workflow states:
  • Completed
  • In Approval
Expense Lines and Timesheet Lines workflow states:
  • Completed
  • In Approval
  • In Progress
  • Waiting
Expense Report and Timesheet workflow states:
  • Completed
  • In Approval
  • In Progress
  • In Review
  • Waiting
Step This column displays the step number of the record based on the workflow configuration.
Employee Name This column displays the name of the employee for the associated record.
Period Ending This column displays the timesheet period end date.
Regular Hours This column displays the number of regular hours entered for the period.
Overtime Hours This column displays the number of overtime hours entered for the period. This field is not available if overtime is not used.
Overtime-2 Hours This column displays the number of secondary overtime hours entered for the period.

This column is available only if you set Enable Secondary Overtime to Yes in Settings > Accounting > Labor Options.

Company Name This column displays the company associated with the request.
Employee This column displays the employee number of the employee who is associated with the request.
Expected Hours This column displays the number of expected regular hours for the period.
Period Status This column displays the state of the associated period.
Supervisor This column displays the name of the supervisor.
Timesheet Group This column displays the group associated with the timesheet.
Total Hours This column displays the total number of hours entered for the period.
Click this icon to display the Approval Progress dialog box for the selected row. This displays at the right end of the row when you select it or hover over it.