To copy an existing expense authorization, click 
Copy on the Expense Authorization toolbar. Depending on whether you click Copy from the Welcome page, or from an existing expense authorization that is already open, the following occurs:
If you click Copy on the Welcome page, the Copy Expense Authorization dialog box displays, where you can search for the Expense Authorization you want to copy. Learn more about creating an expense authorization from the Copy Expense Authorization dialog box.
If an expense authorization is already open and you click Copy, a copy of that authorization is created. When the screen refreshes, "Create New Authorization from Existing Authorization" displays in the title bar, and following tabs displays: Purpose, Location(s), and Default Charges. You must complete fields on all three tabs to create the new authorization.
Some field information on these tabs pre-populates from the original Authorization, and you can modify all the pre-populated data, with the exception of the Employee Name and Authorization Type fields on the Purpose tab.
After you complete fields on all three tabs, click Create on the Default Charges tab. After the screen refreshes, the new expense authorization ID number displays in the title bar, and the remaining sections of the Expense Authorization form display as follows:
Header Area — This area displays information you just completed on the Purpose tab and other information that is automatically generated. Learn more about fields in the Header section.
Background — The Background section contains the three tabs you just completed: Purpose, Location(s), Default Charge(s). To edit the information you entered on any of these tabs, click Background. Learn more about fields and options in the Background section.
Planned Expenses — Click Planned Expenses to add the individual expenses that will be charged against the expense authorization. Learn more about adding or editing Planned Expenses.
Supporting Schedules — After you initially create the expense authorization, the Supporting Schedules section displays information such as the default charge allocation. Additional supporting schedules become available as they are added, such as the Advance Schedule if an advance is requested as part of the submittal process. Learn more about the Supporting Schedules.
Workflow Status — This section of the expense report form displays all the tasks that are required or optional for the expense report. These include tasks for creating and submitting the expense report. After you submit the expense report, additional tasks, such as attachment tasks, may display. Learn more about the Workflow Status adding attachments.