The attachments screen displays items that you are required to include with the Expense Authorization. These could include items such as an airfare quote, hotel room confirmation, or trip authorization form.
After you submit your Expense Authorization, you may be required to attach supporting documentation, such as an approval form, agenda, or an airfare quote. The required documents are pre-defined by your system administrator and display automatically. Using the Add feature, you browse your local or network drive for the required document and attach it.
Depending on the type of item required, it displays in one of the following two tables in the Attachments section:
Expense Authorization Attachments — Items required at this level usually include documents such as an itinerary or trip authorization. The required attachments are pre-defined by your system administrator and display in the grid automatically.
Expense Level Attachments — Items required at this level are attached to the specific expenses for which you are seeking authorization, and usually include items such as a hotel confirmation or airfare quote.
You will also use the Attachments section to provide an explanation for attachments that are missing or to print cover sheets. Supervisors and other authorized individuals will use the Attachments section to approve or reject attachments or to record received attachments.