Timesheet Schedules

Use timesheet schedules to provide the starting and ending dates for timesheets and to provide the scope of a specific period. Timesheets are signed and approved according to the timesheet schedules. Examples of schedules are "Weekly," "Bi-weekly," "Semi-monthly," and "Monthly." Deltek Time supports multiple schedules, so it is possible to have a Weekly schedule ending on Friday and a Weekly schedule ending on Sunday along with a Semi-Monthly schedule.

When do I use the Timesheet Schedules screen?

Use this screen when initializing Deltek Time. You should set up timesheet schedules before you enter employee history information.

You must save the Timesheet Schedule Code and Description for new schedules before adding schedule year and period information. Once you save the Code and Description, select the Create Year function to add this information.

Code

You can add a record by selecting New and entering a 10-character, uppercase alphanumeric code for the timesheet schedule. Each timesheet schedule must be unique.

Description

Enter a timesheet schedule description of up to 30 characters. Because they are used in drop-down boxes and as column headings for reports/inquiries, make descriptions as short as possible and properly capitalized. Each timesheet schedule description must be unique.

Current Year

If you are returning from the Create Year dialog, the year from that dialog will display as the default current period in the drop-down box. If you have set up multiple years for this schedule, the years will display as other choices in the drop-down box.

Current Period

If you are returning from the Create Year dialog, "001" will default as the period in the drop-down box. The periods available in the drop-down box will all be existing periods for the timesheet schedule and year. Select the period you want as the current period.

Create Year

Add Period

Edit Period

Delete Period

Choose the period(s) you wish to delete by selecting the button to the left of the row(s). Then select the Delete Period function to delete the period(s).

Table Window

With the release of Deltek Time\Expense\Self Service 7.0, you can directly edit the various checkboxes in the table without using the Edit option.

Period

This non-editable field displays the period numbers of the selected timesheet schedule.

Start Date

This non-editable field displays the starting dates for each of the periods of the selected timesheet schedule.

End Date

This non-editable field displays the ending dates for each of the periods of the selected timesheet schedule.

Open

This checkbox indicates whether the period is open.

Modify Missing

This checkbox indicates whether the missing timesheets can be added.

Modify Signed

This checkbox indicates whether signed timesheets can be modified.

Modify Approved

This checkbox indicates whether approved timesheets can be modified.

Modify Processed

This checkbox indicates whether processed timesheets can be modified.

Modify Rejected

This checkbox indicates whether rejected timesheets can be modified.

Period Text

If you entered text to be shown after the period ending date in the Timesheets screen and when timesheets are printed, that text is displayed in the Period Text column.

To enter period text for a period, select that period and click Edit Period. You can also enter period text when you add a new period to a timesheet schedule.

Here are two ways you might use period text:

• To display the fiscal week: 07/14/2007 (28)

• To indicate the payroll week when, for example, you have weekly timesheet periods and bi-weekly payroll: 07/14/2007 (Week 1)

If Allow Timesheet Period Text is not checked in the Time Configuration screen, the grid does not contain a Period Text column, and you cannot enter period text for timesheet periods.

If employees create offline timesheets, the period text is also shown with the period ending dates in the offline timesheet spreadsheets.

You cannot delete a timesheet schedule if it is set as the default Timesheet Schedule in the Links/Defaults tab of the Configuration screen, if it has been used for an employee in the past, or if it is being used on a current timesheet.