Contract Item Types

Learn more about the common contract item types that you can create for projects. Depending on how a project is configured, some items may not be available. Additionally, custom items may be available.

Table 1. Contract Admin Items

Type	Meaning
AI	Architect's Instruction An instruction from an architect to a contractor. For example, a request to vary or postpone the works, remedy something that is not in accordance with the contract, sanction a variation made by a contractor, open up work for an inspection, and so on.
CAI	Contract Administrator's Instruction An instruction from a contract administrator to a contractor. For example, a request to vary or postpone the works, remedy something that is not in accordance with the contract, sanction a variation made by a contractor, open up work for an inspection, and so on.
EXT	Extension of Time A request to extend the construction period where there is a delay which is not the fault of a contractor.
FVC	Final Valuation Certificate A certificate provided by the contract administrator to state that a construction contract has been fully completed.
IVC	Interim Valuation Certificate A mechanism for the client to make payments to a contractor before completion of the work.
MGD	Making Good Defects Certificate An instruction to a contractor to resolve defects within a reasonable time.
NCC	Non-completion Certificate Formal notice to a contractor when they have failed to complete the works described in the contract by the agreed completion date.
PCC	Practical Completion Certificate A certificate to signify that all works described in the contract have been carried out.

Table 2. Messages

Type	Meaning
Memo	Memorandum A general electronic communication to selected people on a project.

Table 3. NEC3 Items

Type	Meaning
CC	Contractor's Communication A general communication from a project manager to a contractor.
CEN	Compensation Event Notification Notice of any events that delay the project, and which result in compensation to the contractor.
EWN	Early Warning Notice An early warning notice of anything that may delay the works, or increase costs.
PMI	Project Manager's Instruction An instruction from a project manager to a contractor.

Table 4. Requests

Type	Meaning
RFI	Request for Information A request for information from one party on a project to another party. For example, a request for information from the contractor to the client's consultation team, or from a sub-contractor to a contractor.
RFP	Request for Proposal A request for an overview of offerings and costs from vendors.
TQ	Technical Query A technical request from one party on a project to another party. For example, a request for technical information from the contractor to the client's consultation team, or from a sub-contractor to a contractor.

Table 5. Instructions

Type	Meaning
CO	Change Order An alteration to the scope of works in a construction contract. This may include additions, substitutions, or omissions.
CVI	Confirmation of Verbal Instruction A confirmation record of a verbal instruction from a contract administrator to a contractor.
NCR	Non-conformance Report A report that details specification deviation, or work that fails to meet quality standards.
SI	Site Instruction A formal instruction that contains directives for contractors.
VO	Variation Order An alteration to the scope of works in a construction contract. This may include additions, substitutions, or omissions.

Submittals

Submittals are used to perform checks and balances during the construction phase of a project. This ensures that the end result conforms to the specific project design, and meets the expectations of the owner. Submittals are usually raised by a contractor, or by an architect on behalf of a contractor.