Draft Vendor Invoices Fields

This section describes the fields and actions on the Draft Vendor Invoices workspace.

Header Fields

Note: All fields on the Draft Vendor Invoices workspace are only utilized in the event of an issue with the imported file, particularly when Maconomy is unable to map or convert the file into an invoice. Fields will only be populated if they are explicitly included in the mapping configuration. If a field is not part of the mapping, it will remain blank.

Field	Description
Company Name	This field displays the name of the company specified on the current draft vendor invoice.
Company Number	This field displays the number of the company responsible for the current draft vendor invoice.
Vendor Name	This field displays the name of the vendor.
Vendor Number	This field displays the number of the vendor.

Header Actions

Action	Description
+ New Draft Vendor Invoice	Click this action to manually create draft vendor invoice.
	Click this action to refresh data in the current workspace.
	Click this action to display the list view. Click this action to display the detailed view.
Save	Click this action to save changes to the current draft vendor invoice.
Revert	Click this action to undo the changes made to the current draft vendor invoice.
Other Actions	This dropdown list includes the following actions: Validate Draft - Select this action to check for errors and run validation in the current draft vendor invoice. Convert to Vendor Invoice - Select this action to convert your draft vendor invoice to a vendor invoice. Find Mapping - Select this action to search for a mapping to use. Get Values from Inbox - Select this action to populate the value mapped from the inbox entry Get Fixed Values - Select this action to populate the default or fixed values set for a specific field. Delete Draft Vendor Invoice - Select this action to delete the draft vendor invoice.
	Click this action to export the rows from the current table to a spreadsheet. Maconomy exports the table, and immediately downloads the resulting spreadsheet to your local drive.
	Click this action to display the filter row on the current table. You can then enter criteria in any of the filter row fields to display only select table rows.
	Click this action to maximize the table view. Click this action to restore the default display size of the table.
	Click this action to open the Customize Columns dialog box.

Card Fields

Field	Description
Type	This field shows whether the information in the workspace is for an invoice ("Credit") or a credit memo ("Debit").
Invoice No.	This is the invoice number of the vendor invoice.
Invoice Date	This is the invoice date of the vendor invoice.
Invoice Received Date	This field shows the date when you received the vendor invoice.
Reference Date	This field shows the reference date for the current vendor invoice.
Packing Slip No.	This field shows the packing slip number assigned to the vendor invoice.
Due Date	This is the due date of the vendor invoice.
Amount Incl. Tax, Currency	This is the amount inclusive tax registered on the vendor invoice. The amount is in the currency used on the current invoice.
Tax Amount, Currency	This is the original tax amount on the invoice. The amount is in the currency of the current invoice.
Currency	This field shows the currency of the invoice.
Cash Discount Date	This field displays a cash discount date, if any, assigned to the current vendor entry. The date displayed in this field is thus the latest date on which payment should take place if cash discount is to be granted for the current vendor invoice.
Possible Cash Discount %	In this field, you can view the cash discount percentage which can be gained by paying the vendor invoice by the specified cash discount date.
Possible Cash Discount, Currency	In this field, you can view the cash discount which can be gained by paying the vendor invoice by the specified cash discount date.
Attn.	This field shows the name of the person who is specified as attention person on the invoice.
Disclosable	This field shows whether the vendor registered on the invoice has been marked as disclosable.
Purchase Transaction Type	Use this field to select the type of the purchase transaction.
Validated	Select this checkbox to validate and check for errors in the current draft vendor invoice. If no errors are found after validation, you can convert the draft vendor invoice to an invoice.

Card Fields

Field	Description
Purchase Order No.	This field displays the purchase order number registered, if any, on the current vendor invoice.
Responsible for Allocation	This field shows the name and employee number of the person specified as responsible for allocating the invoice.
Job	If a job number was specified on the original vendor invoice, this field shows the job number. It also shows the name of the specified job.
Global Location No.	If a global location number has been specified on the vendor invoice, the global location number is displayed in this field.
Exchange Rate	This field shows the exchange rate used when the invoice was posted.
Fixed Exchange Rate at Payment	If this checkbox is selected, the exchange rate in which the entry is posted will be fixed when the payment is posted, even though the exchange rate may have changed according to the current exchange rate table.
Document Archive	This field shows the number of a document archive assigned to the vendor invoice. This field also shows the description of the specified document archive.
File Name	This field shows the name of the file, if any, assigned to the invoice.

Card Fields

Field	Description
Entry Date	This is the entry date registered on the invoice.
Transaction No.	This is the transaction number of the invoice. This number is used for all the entries in the journal.
Transaction Type	This field shows the transaction type of the invoice.
Description	This is the entry text assigned to the invoice.
Responsible	This field shows the name and number of the employee responsible for approving the current invoice or credit memo.
Pay to Vendor	This field displays the name and number of the vendor who is to receive payment of the invoice.

Payment Fields

Field	Description
Payment Mode	This field shows the payment mode used for the current vendor invoice.
Payer Payer identification	This field shows the payer identification assigned to the vendor invoice.
Payer Description	This field shows the code for the goods or services covered by the vendor invoice if the vendor invoice concerns import.
Card Type Code	This field shows the card type code used on the vendor invoice.
Import Date	This field shows the date on which the goods or services covered by the vendor invoice were imported.
Giro	This field shows the Giro number of the vendor invoice. The information is for reference.
Bank Account No.	This field shows the bank account number of the vendor invoice. The information is for reference.
Reg. No.	This field shows the registration number of the vendor invoice. The information is for reference.
Credit Card No.	This field shows the credit card number of the vendor invoice. The information is for reference.
CPC No.	This field shows the CPC number of the vendor invoice. The information is for reference.

Tax Fields

Field	Description
Tax Code 1	This field shows the General Ledger tax code, if any, used on the entry. If multiple tax codes are enabled, the Tax Code field will be replaced by the following fields: Tax Code 1, Tax Code 2, and if three tax levels are enabled, Tax Code 3.
Tax Amount, Currency	This is the tax amount in the currency of the invoice if you specify a tax code in the Tax Code field. The amount is calculated from the code, but it can be changed. If multiple tax codes are enabled, the Tax Amount, Currency field will be replaced by the following fields: Tax Total, Currency, Tax Amount 1, Currency, Tax Amount 2, Currency, and if enabled, Tax Amount 3, Currency. The Tax Total, Currency field calculates the sum of the other individual tax fields.

Remarks Fields

Field	Description
Remarks 1-5	These fields shows the remarks specified on the invoice.

Dimensions Fields

Field	Description
Location	This field displays the location for the invoice or credit memo.
Entity	This field displays the entity for the invoice or credit memo.
Project	This field displays the project for the invoice or credit memo.
Purpose	This field displays the purpose for the invoice or credit memo.
Spec. 2-3	This field displays the specification 2-3 for the invoice or credit memo.
Local Specification 1-3	These fields display the local specification 1-3 for the invoice or credit memo.

Inbox Entry Fields

Field	Description
Inbox Entry	This field displays the title of the XML file received from Pagero.
Mapping Name	This field displays the name of the mapping used to process the invoice received from Pagero.