To open the calendar window:
If the Calendar window is not open, select the Calendar icon from the Globals tab in the Menu Manager window.
If the Calendar window is already open, do one of the following:
Click
Open
Click File » Open
When you create a new calendar for a global set, you define:
Start and end dates for the calendar
Holidays (optional)
Equivalent Person Month Hours (optional)
Before you can create a calendar, you must have defined at least one global set.
While you are setting up the calendar, you also choose settings in the Weekly Data Information section of the Calendar Setup dialog box. Although most organizations calculate earned value on a monthly basis, MPM enables you to post on a weekly basis. The Weekly Data Information settings affect the posting of weekly earned value data.
When you first open a new calendar, it defaults to the standard MPM calendar:
Fiscal months begin on the first of the month.
No holidays are specified.
The Equivalent Person Month Hours are all zero.
Use Whole Weeks — If the project calendar uses a fiscal month calendar or a 4-4-5 calendar, the first day of the fiscal month does not necessarily begin on the first day of the calendar month or end on the last day of the calendar month. However, a week will always consist of seven days and begin on the same day of the week and end on the same day of the week.
For example, using a fiscal calendar, Week 1 of January might start on Sunday, December 30th and end on Saturday, January 5th and it consists of seven days. All succeeding fiscal weeks will begin on Sunday and end on Saturday. Also, the month fiscal end will be on a Saturday.
Use Partial Weeks — If the project uses calendar months, a month always begins on the first day of the month and ends on the last day of the month. With this type of calendar, you can have partial weeks. The week start day is selected and all weeks begin on that day.
For example, if the week start day is Sunday and the first day of the calendar month is on Wednesday, Week 1 will consist of Wednesday through Saturday, a partial week of four days. Week 2 then begins on Sunday and goes through Saturday, a week of seven days. With this method, there can be partial weeks at the beginning and end of the month, depending upon which day of the week the first day of the month occurs.
Week Starts On — If your project calendar uses partial weeks, then it is necessary to specify a start day of the week. All weeks begin on the same day.
Hours per Day — It is necessary to specify the number of hours in your normal work day only if your project is using the resource work calendar.
To create a calendar for a global set, complete the following steps:
To open the calendar window:
If the Calendar window is not open, select the Calendar icon from the Globals tab in the Menu Manager window.
If the Calendar window is already open, do one of the following:
Click
Open
Click File » Open
MPM displays the Calendar Open dialog box.
Select a global set from the drop-down list box and click OK. MPM closes the dialog box and displays the Calendar window. If this is the first time you have accessed the calendar, MPM displays the Calendar Setup dialog box.
Enter the first and last fiscal months for the project. The valid date formats are:
Date Formats |
|
mmmyy (may08) |
yymmm (08may) |
mmmyyyy (jan2008) |
mm-yy (01-08) |
mm/yyyy (01/2008) |
|
Select whole weeks or partial weeks for the project.
If partial weeks are selected for the project, select a start day for the week from the list box.
If the project is using the Resource Work Calendar, enter the hours per day of the workday. If the project is using the EQP Calendar, this value is calculated at processing time based on the Equivalent Person Month Hours entered.
Click OK to accept the settings and close the dialog box. The calendar displays dates ranging from one month prior to the first fiscal month (with no fiscal red square in that month) through the last fiscal month you specify.
To change the start and end dates for a calendar, complete the following steps:
Click File » Setup. MPM displays the Calendar Setup dialog box.
Make the changes and click OK. The calendar displays the calendar range of one month prior to the first fiscal month (with no fiscal start red square in that month) through the last fiscal month you specified.
When you close the Calendar window, MPM prompts you to confirm the save. To save the current calendar while you are working, open the File menu and select Save.