Files Administration Utility

The external FILESTREAM database stores documents and templates that are uploaded in GovWin Capture Management. The Files Administration utility works with this database to allow you to search for, view, and confirm synchronization of these documents and templates with GovWin Capture Management to ensure you have the most current information.

FILESTREAM stores documents and templates for the following GovWin Capture Management areas:
  • Transaction Items: The Transaction Document Management (TDM) feature allows you to upload and associate supporting documents with transaction line items that you enter in GovWin Capture Management. You can use these documents in support of the transaction through the entire course of the GovWin Capture Management processes, and you can select documents that are specific to an individual transaction line or attach the same documents to multiple transaction lines. You also have the option to view or print supporting documents when you view or print certain reports.
  • Attachments: The Attachments tab allows you to upload and attach a document to the info center record. This is useful when there are documents, such as a contract or waiver, that are associated with the record. This document will reside with the record but will not be copied when a record is copied.
  • Proposals: When you create custom proposals, you can use Adobe InDesign to create merge templates that are used for the sections that make up a custom proposal. Merge templates contain merge codes that retrieve data from the fields of an Info Center, such as an employee's name and title. The templates also contain your company's styles for proposals: page layouts, font settings, graphics locations, and other details. When you use Adobe InDesign to create a template that will be merged with a GovWin Capture Management proposal, the File Administration utility allows you to view the Adobe Indesign templates that are in use with GovWin Capture Management.

If the FILESTREAM and GovWin Capture Management databases are not synchronized, GovWin Capture Management provides a Databases Out of Sync dialog box to alert you of the file mismatch. Contact your system administrator for details on data synchronization.

Related Topics:

  • Attachments
    Each Info Center includes an Attachments tab that makes it possible to upload, view, and store documents such as contracts, waivers, and images for your Info Center records.
  • Adobe InDesign and Proposals
    When you create or configure a merge template for use with proposals, you can use a template that was created using the Adobe InDesign application.
  • Data Synchronization
    The Databases Out of Sync dialog box displays when the files in the GovWin Capture Management and FILESTREAM databases are not synchronized.
  • View Documents Uploaded with the Files Administration Utility
    You can view documents, templates, and attachments uploaded in GovWin Capture Management.
  • Files Administration Form
    Use this form to search for and view files that have been uploaded in GovWin Capture Management. You can also confirm that the files are synchronized between the GovWin Capture Management and FILESTREAM databases.
Parent Topic: Utilities Overview