Costpoint Online Help

Using the Help Search
Using the Help Search
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What to Do When a Check Should Not Have Been Issued

Use the Print/Void Checks screen to void the original check.

If the check needs to be voided because it was issued too early, you need do nothing more at this time. The vouchers are reset to a status of Hold when the check is voided and are then available to be paid. When the vouchers become due, you can process them in the normal fashion with the rest of the vouchers to be included in that check run.

If the check should not have been issued because the expenses should not have been incurred or the incorrect vendor was put on the voucher, prepare correcting vouchers for the amount of the original voucher(s). When you post the correcting vouchers, you can select them for payment with the original vouchers and Costpoint clears them from the open A/P files when you print the next check run.

If Costpoint finds a set of vouchers for a vendor that will result in a zero check, it changes the status of the vouchers to Paid and gives them a check number, although nothing is printed, and considers them to be closed.

Note: Some of the errors mentioned in this topic, such as issuing a check to the incorrect vendor or entering expenses that should never have been paid, are serious Accounts Payable issues. If your organization is making these types of Accounts Payable corrections more than occasionally, Deltek recommends that you review your Accounts Payable procedures.