What to Do When a Check Is Issued for an Incorrect Amount

If a check was issued to a vendor for too little money, use one of two options to correct the situation.

To adjust, you can issue a manual check for the difference. You must still enter an A/P voucher for the amount of the difference in Accounts Payable.

You can also adjust for underpayment by voiding the original check (see the procedure above). You have another two options at this point:

• You can enter an A/P voucher for the difference and print a new check for the combined total.
• You can issue a correcting voucher for the amount of the original check, enter an A/P voucher for the entire amount that should have been used, and then print the check. When you post the correcting voucher, you can select it for payment with the original voucher(s) and Costpoint clears them from the open A/P files when you print the next check run.

When Costpoint finds a set of vouchers for a vendor that will result in a zero check, it changes the status of the vouchers to Paid and gives them a check number, although nothing is printed, and considers the items closed.

If a check was issued to a vendor for too much money, you must:

1. Void the check (see the step-by-step procedure, above).
2. Enter a correcting voucher.
3. Issue a check for the corrected amount.

You have two more options at this point. You can enter a correcting A/P voucher for the difference between the correct amount and the incorrect check's amount, then print a new check for the net total.

If you do not adjust for the difference, you can issue a correcting voucher for the entire amount of the original check, then enter an Accounts Payable voucher for the entire amount that should have originally been used and print the check. When you post the correcting voucher, you can select it for payment with the original voucher(s) and Costpoint clears them from the open A/P files when you print the next check run.

When Costpoint finds a set of vouchers for a vendor that will result in a zero check, it changes the status of the vouchers to Paid and gives them a check number, although nothing is printed, and considers them closed.