Costpoint Online Help

Using the Help Search
Using the Help Search
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Purchase Change Orders

Use Costpoint to create change orders for existing purchase orders and to keep electronic copies of all previous versions of the purchase order.

You can modify an existing PO using the Manage Purchase Orders function, without creating change orders. If you need a change order for a given purchase order, open the Create Purchase Order Change Orders screen and specify a new change order number and change date for that PO. If you save the previous version of the PO, an electronic copy of the PO is kept with the old change order number. You can then make the PO modifications with the Manage Purchase Orders function under the new change order number. After making all the modifications, you can print a special PO showing only additions, modifications, and deletions between the two specified versions of the purchase order. This function is called Print Purchase Order Change Orders. You can also print a normal purchase order, with the change order number appearing in the upper left-hand corner of the page.

Remember that you can only maintain the latest version (or change order number) of the PO. This is the version used for all receiving, commitment, and vouchering. The electronically archived versions of the PO, with old change order numbers, are not maintainable. They are used only for reports and inquiries. Each purchase order can have up to 999 change orders, which can be created for regular, blanket, or blanket release purchase orders.