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Manage Project iRAPT Information Screen

Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) is a secure web-based system set up by the Department of Defense (DoD) for electronic invoicing, receipt, and acceptance.

You can electronically submit invoices and government inspection and acceptance documents. Using web-based applications, government contractors and authorized DoD personnel can generate, capture, and process receipt and payment-related documentation. Authorized DoD users are notified of pending actions by e-mail and presented with a collection of documents required to process the contracting or financial action. The system uses Public Key Infrastructure (PKI) to electronically bind the digital signature to provide non-refutable proof that the user has electronically signed the document. More importantly, iRAPT helps to mitigate interest penalty payments caused by lost or misplaced documents. The iRAPT website is https:\\wawf.eb.mil.

You can use the iRAPT screens in Costpoint to prepare batch files to be transmitted to iRAPT via File Transfer Protocol (FTP).

The Manage Project iRAPT Information screen serves as the iRAPT master record for each project. This record can exist only at the invoice level of the project, and there can be only one record per invoice project. After you enter a CAGE Code on the Configure iRAPT Billing Settings screen, entering the same code in this screen defaults the DoDAACs (DOD Activity Address Codes). The application includes this information in the FTP file so that the file routes correctly through the iRAPT payment system.

If you are submitting an invoice to Mechanization of Contract Administration Services (MOCAS), be sure to select the MOCAS Pay System check box. A MOCAS file is built differently than a non-MOCAS file.  For example, sales tax and discounts cannot be billed to MOCAS and quantities must be in whole numbers.  If the MOCAS Pay System check box is selected, be sure that the Payment Office entered is a MOCAS payment office.  

Invoice amounts must be grouped by CLIN/SLIN, Fee/Charges (other charges), Allowances (Discounts), or Taxes. Because of this, you must select a CLIN Mapping Method that allows the billed amounts to be grouped together. There are two mapping choices:

  • If you select the Default CLIN option, you must specify one CLIN for the invoice. If you select this method, all amounts billed are grouped and included within the default CLIN specified. The exception is units, which use the CLIN or price catalog associated with the units in the bill.  
  • If you select the Generic Billing Format option, the application uses the generic billing format specified on the Manage Project Billing Information screen. If you use this method, you must specify a CLIN in the Group Subtotal Heading on the Manage Generic Billing Formats screen and map accounts to each CLIN. As with the default CLIN, units use the CLIN or price catalog associated with the units in the bill. If the billing formula is an LLR formula, you must use the PLC Mapping subtask to map the PLCs to a CLIN.

After you determine which type of invoice to generate, you must specify the source from which the Create iRAPT Billing Files application should retrieve the data for this invoice project. The available file sources are Standard Bills, Progress Payment Bills, or Project Product Bills.  If the file source selected is Progress Payment Bills, the only invoice type available is Progress Payment. All other invoice types are available for standard bills and project product bills.

Note: Be aware that the Create iRAPT Billing Files screen retrieves the data from the billing edit tables. Do not post your bills until you have generated your iRAPT FTP files.

There are also subtasks available for each invoice type that you can use to store additional information that is required for the generation of the FTP file, but is not available in the billing edit tables.  See the "Invoicing, Receipt, Acceptance and Property Transfer" topic for more information.