Costpoint Online Help

Using the Help Search
Using the Help Search
  • Phrase:Returns all topics that contain the exact phrase in the search criteria. Use quotation marks around the phrase.
    Ex."system administration"
  • And:Returns all topics that contain all the words in the search criteria, in any combination. Insert a plus sign between all words in the search criteria.
    Ex.system + administration
  • Or:Returns all topics with any combination of words in the search criteria. This is the default.
    Ex.system administration
For more information:Searching Online Help

Invalid Setup Examples

These scenarios are viewed as invalid or improper because they either duplicate the unit billing (both usage and cost) or they do not bill any units at all.

Invalid Scenario #1

  • Incurred Cost of Sales Method
  • UNITS Function Code (on the Manage Account Groups screen) to record unit usage
  • Cost of Sales Account, Warranty Accrual Account and Warranty Expense Account Transaction Type on the Set Up Sales Group Abbreviations screen to record COGS and warranty expense accrual

Unit Usage Posting

General Ledger:

Item Value Value
Dr. Units Cost of Goods Sold 1,000
     Cr. Units Clearing 1,000
Dr. Warranty Expense 150
     Cr. Warranty Accrual 150

Open Billing Detail:

Unit usage records as well as COGS and warranty expense accruals are posted to the Open Billing Detail table. This setup is improper because you bill the customer for both the unit cost and the unit usage (price times quantity).

Invalid Scenario #2

  • Incurred Cost of Sales Method
  • NON-LABOR Function Code (on the Manage Account Groups screen) to record unit usage
  • Cost of Sales Account, Warranty Accrual Account and Warranty Expense Account Transaction Type on the Set Up Sales Group Abbreviations screen to record COGS and warranty expense accrual

Unit Usage Posting

General Ledger:

Item Value Value
Dr. Units Cost of Goods Sold 1,000
     Cr. Units Clearing 1,000
Dr. Warranty Expense 150
     Cr. Warranty Accrual 150

Open Billing Detail:

No records update the Open Billing Detail table, because you cannot bill unit usage using a NON-LABOR Function Code, and you are recording unit COGS and unit warranty expense using a UNITS Function Code.

Invalid Scenario #3

  • Billed Cost of Sales Method
  • NON-LABOR Function Code (on the Manage Account Groups screen) to record unit usage
  • Cost of Sales Account, Warranty Accrual Account and Warranty Expense Account Transaction Type on the Set Up Sales Group Abbreviations screen to record COGS and warranty expense accrual

Unit Usage Posting

General Ledger:

No impact until the bill is posted.

Open Billing Detail:

No records are posted to the Open Billing Detail table, because the usage does not contain a UNITS Function Code and the COGS and warranty expense accrual uses a UNITS Function Code. In addition, because the Billed Cost of Sales method is being used, the unit COGS is not billed or posted.

Bill Posting

Item Value Value
Dr. Billed A/R 2,350
     Cr. Unbilled A/R (or Sales) 2,000
     Cr. Sales Tax 50
     Cr. Other Charges 300