Costpoint Online Help

Using the Help Search

Screen Error Messages

The following error messages can display on the screen.

Note:

A list of the Costpoint tables used by this preprocessor and their corresponding Costpoint screens can be found at the end of this page.

Message	Description
Cannot open EXTPAYDT file.	This is a system error. The external paydata file cannot be opened. The file must be created in the output file path you specified earlier, and you must first have rights to this directory.
Ending Date is earlier than beginning date.	The Timesheet Dates group box does not allow an ending date earlier than a beginning date.
Errors have occurred that may need correcting.	Errors have occurred and are reported on the error report.
Errors occurred while trying to update the Timesheet Header table with posting data. Some timesheets have not been flagged. Please see the Error Report for details.	Errors occurred while updating the timesheet Header table. Run the error report to determine which errors have occurred.
<<File name>> Invalid file name.	Your file name is invalid. Check the file name, extension, and number of characters.
No records exist in the ADP Mapping table. Mapping data must be entered before the download can be processed.	In order for timesheets to be selected for the download, you must map the pay type or account to the ADP fields. Use the Manage ADP Mapping Values or Manage ADP 2.5 Mapping Values applications.
No records have been selected to transfer to ADP.	There are no timesheet lines to be transferred. This may be due to incorrect parameters (usually the date range was not updated) or incorrect setup (that is, all records were rejected).
Requested Company Code does not exist in the PDD Table.	The Company code on the screen does not match that in the Paydata table. You must always process (create the paydata file) before printing. To create the ADP Paydata table, click the button.
Requested dates do not exist in the PDD Table.	The date range on the screen does not match the date range used to select timesheets to create the Paydata table. You must always process (create the paydata file) before printing. To create the ADP Paydata table, click the button.
Requested Timesheet Period Code does not exist in the PDD Table.	The Timesheet Cycle on the preprocessor screen does not match that in the Paydata table. You must always process (create the paydata file) before printing. To create the ADP Paydata table, click the button. This message does not occur if you select ALL for the Timesheet Cycle on the preprocessor screen.
You must send at least one type of field for hourly employees.	Neither of the check boxes in the Hourly Employees group box is selected. Select either Send Dollars or Send Hours in the Hourly Employees group box.
You cannot send hours if Autopay is selected.	You have selected both the Autopay and the Send Hours check boxes in the Salaried Employees group box. You can select only one of these check boxes or none.

Report Error Messages

The following messages may appear on the Error report:

Message	Description
Employee ID Not Numeric.	The first six characters of the Costpoint employee ID must be numeric if the Payroll Service Employee ID is blank.
Changed by another user.	The timesheet was changed by another user since the download process was started. The original timesheet information is in the external paydata file, but may no longer be correct. The timesheet was not flagged as posted to payroll. Please note that this message is received only when the Set PR Computed Flag check box is selected.
Incomplete pay pd data	The pay period code or the pay period start and end dates were not retrieved. The employee must have a pay period code in the Manage Employee Taxes screen. The pay period code must have one range of dates marked as open in the Manage Pay Periods screen.
Not in Mapping Table.	A selected timesheet cannot be mapped to any of the hours or earnings IDs set up in the ADP Mapping or ADP 2.5 Mapping table.
More than 30 lines.	The ADP Version is 1 and the employee's data has more than 30 lines. ADP is limited to 30 lines of data per employee.
Earnings out of range for tax freq	The Reg Earnings, O/T Earnings, Earnings 3 Amount, Earnings 4 Amount, or Earnings 5 Amount is less than -40,500.00 or greater than 99,999.99 (or 99,999,999.99, if you are using expanded fields), and the tax frequency is D or F.

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Screen Error Messages

The following error messages can display on the screen.

Note:

A list of the Costpoint tables used by this preprocessor and their corresponding Costpoint screens can be found at the end of this page.

Message	Description
Cannot open EXTPAYDT file.	This is a system error. The external paydata file cannot be opened. The file must be created in the output file path you specified earlier, and you must first have rights to this directory.
Ending Date is earlier than beginning date.	The Timesheet Dates group box does not allow an ending date earlier than a beginning date.
Errors have occurred that may need correcting.	Errors have occurred and are reported on the error report.
Errors occurred while trying to update the Timesheet Header table with posting data. Some timesheets have not been flagged. Please see the Error Report for details.	Errors occurred while updating the timesheet Header table. Run the error report to determine which errors have occurred.
<<File name>> Invalid file name.	Your file name is invalid. Check the file name, extension, and number of characters.
No records exist in the ADP Mapping table. Mapping data must be entered before the download can be processed.	In order for timesheets to be selected for the download, you must map the pay type or account to the ADP fields. Use the Manage ADP Mapping Values or Manage ADP 2.5 Mapping Values applications.
No records have been selected to transfer to ADP.	There are no timesheet lines to be transferred. This may be due to incorrect parameters (usually the date range was not updated) or incorrect setup (that is, all records were rejected).
Requested Company Code does not exist in the PDD Table.	The Company code on the screen does not match that in the Paydata table. You must always process (create the paydata file) before printing. To create the ADP Paydata table, click the button.
Requested dates do not exist in the PDD Table.	The date range on the screen does not match the date range used to select timesheets to create the Paydata table. You must always process (create the paydata file) before printing. To create the ADP Paydata table, click the button.
Requested Timesheet Period Code does not exist in the PDD Table.	The Timesheet Cycle on the preprocessor screen does not match that in the Paydata table. You must always process (create the paydata file) before printing. To create the ADP Paydata table, click the button. This message does not occur if you select ALL for the Timesheet Cycle on the preprocessor screen.
You must send at least one type of field for hourly employees.	Neither of the check boxes in the Hourly Employees group box is selected. Select either Send Dollars or Send Hours in the Hourly Employees group box.
You cannot send hours if Autopay is selected.	You have selected both the Autopay and the Send Hours check boxes in the Salaried Employees group box. You can select only one of these check boxes or none.

Report Error Messages

The following messages may appear on the Error report:

Message	Description
Employee ID Not Numeric.	The first six characters of the Costpoint employee ID must be numeric if the Payroll Service Employee ID is blank.
Changed by another user.	The timesheet was changed by another user since the download process was started. The original timesheet information is in the external paydata file, but may no longer be correct. The timesheet was not flagged as posted to payroll. Please note that this message is received only when the Set PR Computed Flag check box is selected.
Incomplete pay pd data	The pay period code or the pay period start and end dates were not retrieved. The employee must have a pay period code in the Manage Employee Taxes screen. The pay period code must have one range of dates marked as open in the Manage Pay Periods screen.
Not in Mapping Table.	A selected timesheet cannot be mapped to any of the hours or earnings IDs set up in the ADP Mapping or ADP 2.5 Mapping table.
More than 30 lines.	The ADP Version is 1 and the employee's data has more than 30 lines. ADP is limited to 30 lines of data per employee.
Earnings out of range for tax freq	The Reg Earnings, O/T Earnings, Earnings 3 Amount, Earnings 4 Amount, or Earnings 5 Amount is less than -40,500.00 or greater than 99,999.99 (or 99,999,999.99, if you are using expanded fields), and the tax frequency is D or F.