Invoice Approval History Subtask

Use this subtask of the Manage Subcontractor Invoices screen to view approval action changes made to the subcontractor invoice.

All fields on this subtask are read-only. However, Costpoint updates this subtask and the VCHR_HDR_ACTION table if the supplier has Supplier Portal enabled (that is, the Supplier Portal Enabled check box is selected on the Defaults tab of Manage Vendors for the supplier) and any of the following actions are performed in Manage Subcontractor Invoices:

• A new subcontractor invoice is created and the Submit for Approval check box is selected on this screen.
• An existing invoice line is deleted (without deleting the invoice).
• An existing invoice is deleted.

For these actions, an email notification is sent to the supplier if you are licensed for Supplier Portal, the supplier also has Supplier Portal enabled, and the Invoice Email Notification check box is selected on the Configure Purchase Order Voucher Settings screen. Notifications are sent through the email address indicated in the Email Address field on the Other Information tab of the Manage Purchase Orders screen.

Contents

Field	Description
Modified Date/Time	This field displays the date and time the status or notes were last updated by the payer (internal approver) or the subcontractor/supplier.
Modified By	This field displays the user ID of the person who made changes to the approval action or notes.
Approval Action	This field displays the action associated with the subcontractor/supplier or the payer (internal approver) making changes to the approval action or adding approval notes. Valid values include: Created by Payer Approved by Payer Modified by Payer Deleted by Payer Notes by Payer Approval Withdrawn by Payer Created by Supplier Approved by Supplier Modified by Supplier Deleted by Supplier Notes by Supplier Approval Withdrawn by Supplier
Notes	This field displays any notes entered regarding the invoice approval.