Invoice Approval History Subtask
Use this subtask of the Approve Subcontractor Invoices screen to view approval action changes made to the subcontractor invoice.
All fields on this subtask are read-only. However, for internal approval, Costpoint updates this subtask and the VCHR_HDR_ACTION table if the supplier has Supplier Portal enabled (that is, the Supplier Portal Enabled check box is selected on the Defaults tab of Manage Vendors for the supplier) and any of the following actions are performed in Approve Subcontractor Invoices:
- The internal approver approves the invoice either manually or digitally.
- The internal approver adds or changes the entry in the Notes field without changing the approval status of the existing invoice.
- The internal approver withdraws the previous approval, either by clearing the Approved check box or by selecting Unsign from the Sign drop-down list on the toolbar (the latter if digital signature applies to the invoice).
For these actions, an email notification is sent to the supplier if you are licensed for Supplier Portal, the supplier also has Supplier Portal enabled, and the Invoice Email Notification check box is selected on the Configure Purchase Order Voucher Settings screen. Notifications are sent through the email address indicated in the Email Address field on the Other Information tab of the Manage Purchase Orders screen.
Contents
| Field | Description |
|---|---|
| Modified Date/Time | This field displays the date and time the status or notes were last updated by the payer (internal approver) or the subcontractor/supplier. |
| Modified By | This field displays the user ID of the person who made changes to the approval action or notes. |
| Approval Action |
This field displays the action associated with the subcontractor/supplier or the payer (internal approver) making changes to the approval action or adding approval notes. Valid values include:
|
| Notes | This field displays any notes entered regarding the invoice approval. |