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Serial/Lot Info Subtask

Use this subtask to view serial and lot numbers to inventory parts that require serial and/or lot tracking. If the serial number only is required, the Lot Number column does not display. If just the lot number is required, the Serial Number column does not display.

Contents

Field Description
PO, Rlse, Status, Type, Trans Currency, PO Line, Item, Rev, Status, Description, Ordered Quantity, Receipt, Receipt Line, Warehouse, QC Inspection Required, Source Inspection Required, Certificate of Conformance Required These fields display values from the main screen.
Receipt Quantity The receipt quantity in the inventory unit of measure from the PO receipt displays here and cannot be modified. For serial tracked parts, this field displays 1 per serial number.
Undispositioned Quantity This field displays the system-calculated undispositioned quantity.
Acceptance Quantity This field displays the quantity accepted here if there are no other separate QC inspection performed on this part. For serial tracked parts, this field displays 1 per serial number.
Rejection Quantity This field displays the quantity rejected here if there are no other separate QC inspection performed on this part. For serial tracked parts, this field displays 1 per serial number.
Configuration This field displays the bill of materials (BOM) configuration ID to which the selected part is being built. This field is not visible if the Use Configuration IDs check box is not selected in the BOM Corporate Settings subtask of the Configure Bills of Material Settings screen.
Effectivity Date This field displays the BOM "as-of" date that was used when building this serial.
Routing No This field displays a valid routing number for the item that was used when building this serial/lot.
SL UDL Labels 1-15 These columns display the labels defined on the Manage Serial/Lot User-Defined Labels screen.
Manufacturer This field displays the ID of the part's manufacturer.
Manufacturer Name This field displays the manufacturer name.
Manufacturer Part This field displays the manufacturer part for this item. The manufacturer part entered on the PO receipt is the default value.
Manuf Rev This field displays the manufacturer revision for the manufacturer part.
Vendor, Vendor Name This field displays the vendor from the purchase order.
Vendor Part This field displays the vendor part for this item.
Vendor Rev This field displays the vendor revision for the vendor part.
Manuf/Vendor Serial Number This field displays the manufacturer/vendor serial number for this part.
Manuf/Vendor Lot Number This field displays the manufacturer/vendor lot number for this part.
Maintenance Purchased This check box indicates that the customer has purchased maintenance for this item.
Maintenance Sales Order This field displays the maintenance sales order number for the customer maintenance provided.
Maintenance SO Release This field displays the sales order release for the maintenance provided to the customer.
Maintenance SO Line This field displays the sales order line for the maintenance provided to the customer.
Sales Order Tag No This field displays the sales order tag number for this serialized item.
Vendor Warranty This field displays the code for the type of warranty provided by the vendor.
Vendor Warranty Start Date This field displays the date on which the vendor's warranty began for this serial/lot.
Vendor Warranty Expiration Date This field displays the date on which the vendor's warranty for this part expires.
Customer Warranty This field displays the code for the type of warranty provided to the customer.
Cust Warranty Start Date This field displays the date when the customer's warranty begins for this serial/lot.
Cust Warranty Expiration Date This field displays the date when the customer's warranty expires for this serial/lot.
Notes This field displays free-form notes regarding this serial/lot line.
UID

This field displays a unique item identifier (UID).

UIDs are globally unique alphanumeric codes that allow the U.S. Department of Defense to track individual items. Costpoint checks for duplicate UIDs and provides either an explanatory warning or an error, depending upon specific conditions, if the UID already exists in Costpoint.

Costpoint can generate certain types of UIDs. Refer to the Generate UID button description for details.

UID Type

This field displays the code that represents the method used to create the UID code. This field defaults from the Configure Serial/Lot Settings screen. Costpoint generates UIDs for UID1 and UID2 types only. The UID types defined in Costpoint are:

  • ESN: Electronic Serial Number (Telecommunications Industry Association)
  • GIAI: EAN.UCC Global Individual Asset Identifier
  • GRAI: EAN.UCC Global Returnable Asset Identifier
  • OTHER: For UIDs without an assigned UID type
  • UID1: Unique Identification Construct 1, Serialization within the Enterprise. If the Unique Across Parts serial tracking option is selected on the Configure Serial/Lot Settings screen and you want Costpoint to generate UIDs, select this option. Because serial numbers are unique for all parts, the UID does not include the part number. The generated UID consists of the issuing agency, followed by the enterprise identifier and serial number.
  • UID2: Unique Identification Construct 2, Serialization within the Original Part. If the Unique By Part serial tracking option is selected on the Configure Serial/Lot Settings screen and you want Costpoint to generate UIDs, select this option. The UID includes the part number to make it unique. The generated UID consists of the issuing agency, followed by the UID enterprise identifier, part number, and serial number. The part revision number is not used.
  • VIN: Vehicle Identification Number
UID Issuing Agency

This field displays the issuing agency code that identifies the agency that assigned the UID Enterprise Identifier. This field is required for Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) if you select a UID Type of UID1 or UID2. Examples of issuing agency codes include:

  • LB: U.S. Department of Defense (DoDAAC)
  • UN: Dun & Bradstreet (DUNS)
  • D: Commercial and Government Entity (CAGE)

This field defaults from the Configure Serial/Lot Settings screen if you use the Generate UID button to create the UID. If you manually enter a UID, you must also manually enter the issuing agency associated with it. If you enter an issuing agency, but save without entering or generating a UID, the issuing agency is not saved.

UID Enterprise Identifier

This field displays the unique enterprise identifier code for the organization that is responsible for assigning the UID. This field is required for iRAPT if the UID Type is UID1 or UID2.

This field defaults from the Configure Serial/Lot Settings screen if you use the Generate UID button to create the UID. If you manually enter a UID, you must also manually enter the enterprise identifier associated with it.

Shelf Life Type This field indicates whether shelf life functionality applies, and if it does whether the expiration date can be extended.
Shelf Life Expiration Date This field displays the date when the serial/lot part expires.
Orig Shelf Life Expiration Date This field displays the original shelf life expiration date for the serial/lot part.
Last Extension Date This field displays the date when the Shelf Life Expiration Date was last modified.
Number of Extension Allowed This field displays the number of times that the Shelf Life Expiration Date has been modified.
Number of Extension Take This field displays the number of times that the Shelf Life Expiration Date has been modified.
Available for Planning This check box indicates whether or not the serial/lot part can be used for planning purposes.
Line This field may display a serial/lot line number previously assigned by Costpoint. You cannot modify this line number. If you want to modify a previously saved serial/lot line for a receipt/inspection, you can use to select a pre-existing line. All related information automatically loads.