Contents of the Create Purchase Orders Screen

Use the fields and options to configure the Create Purchase Orders screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the this group box to specify the range of data you want to print.

Field	Description
Option	Use this drop-down list to select the range of buyers, vendors, requisitions, and/or purchase orders you want to include in this report. The following options are available: All: Select this option to include all available records. The Start and End fields are disabled for this option. One: Select this option to include only one record. You must enter that value in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field. From Beginning: Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End field. The Start field is disabled for this option. To End: Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Start	Use this field to enter, or use  to select, the starting buyer, vendor, requisition, or purchase order, as applicable.
End	Use this field to enter, or use  to select, the ending buyer, vendor, requisition, or purchase order, as applicable.
Non-Contiguous Ranges	Select this check box to enable the Non-Contiguous Buyer Ranges, Non-Contiguous Vendor Ranges, Non-Contiguous Requisition Ranges, or Non-Contiguous Purchase Order Ranges subtask (as applicable), where you can create a customized list of buyer, vendor, requisition, or purchase order ranges.

Generate

Field	Description
Purchase Order Line Sort	Use this drop-down list to specify how the items are to be sorted on the purchase order lines when the purchase order is created for more than one requisition line. Valid options are as follows: Item/Misc Type Order Reference Requisition Project Due Date

Subtasks

Subtask	Definition
Non-Contiguous Buyer Ranges	Click this link to open the Non-Contiguous Buyer Ranges subtask and create a list of buyer ranges.
Non-Contiguous Vendor Ranges	Click this link to open the Non-Contiguous Vendor Ranges subtask and create a list of vendor ranges.
Non-Contiguous Requisition Ranges	Click this link to open the Non-Contiguous Requisition Ranges subtask and create a list of requisition ranges.
Non-Contiguous Purchase Order Ranges	Click this link to open the Non-Contiguous Purchase Order Ranges subtask and create a list of purchase order ranges.