Costpoint Online Help

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Approval Process Subtask

Use this subtask to view approval information for the selected requisition line on the Assign Purchase Requisition Lines to Buyers whenever needed.

If approvals are done at the requisition header level, this subtask is not available on this screen; however, the Approval Process subtask is available on the Assign Purchase Requisitions to Buyers screen. Approval levels are initially established on the Configure Purchase Requisition Settings screen.

Contents

Field Description
Approval Revision

This field displays the number of times the selected requisition went through the approval process.

Sequence

This field displays the sequence number in which this approval title falls in the overall approval process.

Approval Title

This column displays the approval title.

Approval Code

This field displays the approval status for the selected requisition. The system-defined codes are:

  • P: Pending
  • A: Approved
  • R: Rejected
Action Date

This field displays the date on which a requisition was either approved or rejected.

Rejection Reason

If the Approval Code is R, this field displays a rejection reason code.

Rejection Description

This field displays the description of the Rejection Reason.

User

This field displays the user ID of the individual who approved or rejected the requisition.

Employee

This field displays the employee ID of the individual who approved or rejected the requisition. If a requisition is still pending, this field is blank.

Phone

This field displays the telephone number of the Employee.

Ext

This field displays the telephone extension number of the Employee.

Approval Type

This field displays the type of approval associated with the approval title. The approval types are:

  • E: Electronic
  • S: Signature
  • B: Both
Project Validation

If this approval title was initially set up with the Validate Against Project Work Force checkbox selected in the Manage Purchase Requisition Approval Titles screen, the value in this field is Y (Yes). Otherwise, this field displays N (No).

QC Approval

this field displays Y (Yes) if you selected the QC Changes Allowed checkbox for the requisition on the Manage Purchase Requisition Approval Titles screen. Otherwise, this field displays N (No).

Approval Notes

This field displays an approver's explanation for the approval or rejection.