Compute/Print Purchasing Commitments

Use the Compute/Print Purchasing Commitments screen to calculate, and print, commitments for purchase requisitions, purchase orders (POs), and subcontract POs.

This process is designed to produce reports that accurately predict general ledger charges or future financial obligations. You can print reports from within this function to display committed amounts by project, organization, and account. You can also use this screen to update tables in Costpoint for use by the Project Status Report in displaying committed amounts. Entry of a purchase requisition, purchase order, or subcontract PO initiates a purchase commitment. As the items ordered on the purchase order are received, accepted, and eventually vouchered, the commitment is labeled accordingly. When the expense for the items is booked to the general ledger through the Voucher Distribution Posting, the items are removed from the commitments calculations. You can optionally exclude any purchase order line commitment process by changing the Commit Type field in the table window of the Manage Purchase Orders screen to be Excluded from commitments.

You can also access this screen in Costpoint Projects.