Costpoint Online Help

Using the Help Search
Using the Help Search
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Link Project Subtask

Use the Link Project subtask to associate projects with this buyer for use during purchase order entry.

The Project linkage works in conjunction with the setting of the Buyer PAO Validation Code established on the Purchasing Settings screen. If you select the Implicit code in the Buyer Proj/Acct/Org Validation Code drop-down list, the buyer does not need to be linked to any project that is to be charged on the purchase order. However, if any one buyer has been linked to a project, then all other buyers charging that same project must also be linked to the combination.

If the you select the Explicit code in the Buyer Proj/Acct/Org Validation Code drop-down list, then the project must be linked to each buyer that wishes to charge it during purchase order entry.

This group box contains two table windows. The table window on the left displays all available projects. The table window on the right displays all projects that are linked to this buyer.

On the table window on the left, click the box on the left-most part of the highlighted project row, then click Select to add the project to the table window on the right. This project is now linked to this buyer. After you have linked a project to specified buyers, only those buyers are permitted to charge the project during purchase order entry.

To remove linked projects from the table window on the right, highlight the rows and click . Upon saving, the selected rows will be removed. This removes the project from the buyer, but does not delete the project from Costpoint.

Table Windows

Field Description
Project, Proj Abbrev, Project Name

These fields display all projects in Costpoint. Each project's respective name and corresponding abbreviation is also displayed, along with a Y/N flag to indicate if a project is currently active in Costpoint.

Active

This column displays Y if the project is active, or N if it is not.

Flow-Down

Select this check box to give the buyer access to all lower-level project. If the buyer is authorized for a particular project, the buyer can also be authorized for all lower levels of that project. You can modify the flow-down flag only at level one of a project.

Default

Select the Default check box for a project to indicate it as default for this buyer. The default is used by Costpoint Procurement Planning.