Contents of the Manage Buyer Actions Screen

Use the fields and options to access the purchase order (PO) record on the Manage Buyer Actions screen.

Contents

Retrieve the purchase order record by using Query.

Field	Description
Purchase Order	This field displays the PO associated with the action. Click the PO ID hyperlink to directly access the loaded PO on the Manage Purchase Orders screen.

Field	Description
Release	This field displays the release number associated with the PO action.

Field	Description
Change Order	This field displays the change order associated with the PO action. This value will be saved as part of the Action History in order to track actions taken on a particular change order.

Field	Description
Currency	This field displays the currency associated with the amount on the action PO line.

Field	Description
Vendor	This field displays the vendor associated with the PO action.

Field	Description
Subcontract	This field displays the subcontract ID associated with the PO/Rlse. Click the Subcontract link to access the subcontract record on the Manage Subcontracts screen. Note: This field is available only if you are licensed for CRM & Contracts.

Field	Description
Vendor Name	This field displays the vendor name associated with the PO vendor ID.

Field	Description
Vendor Location	This field displays the vendor location associated with the PO vendor ID.

Field	Description
PO Line	This field displays the PO line associated with the action.

Field	Description
Delivery Line	This field displays the delivery schedule line number associated with the action PO/Rlse/line.

Field	Description
Item	This field displays the item associated with the action PO line.

Field	Description
Description	This field displays the description of the item.

Field	Description
Rev	This field displays the item revision associated with the action PO line.

Field	Description
Order Qty	This field displays the order quantity of the item on the action PO line.

Field	Description
Order Amt	This field displays the order amount of the item on the action PO line.

Field	Description
Due Date	This field displays the due date of the item on the action PO line.

Field	Description
U/M	This field displays the unit of measure associated with the quantity on the action PO line or delivery schedule line.

Field	Description
Open Qty	This field displays the open quantity of the item on the action PO line that is not yet fulfilled.

Field	Description
Open Amt	This field displays the open amount of the item on the action PO line that is not yet fulfilled.

Field	Description
Desired Date	This field displays the desired date of the item on the action PO line.

Field	Description
Acknowledgment Date	This field displays the date when the PO line was acknowledged/accepted by the supplier.

Last Action

Note: The Last Action and New Action information are available only if you are licensed for Supplier Portal.

This group box displays the last actions taken on the PO line .

Field	Description
Action Message	This field displays the most recent action taken on the PO line by the buyer or supplier.

Field	Description
Proposed Order Qty	This field displays the most recent quantity change proposed by the buyer or supplier.

Field	Description
Proposed Order Amt	This field displays the most recent amount proposed by the buyer or supplier.

Field	Description
Proposed Due Date	This field displays the most recent due date proposed by the buyer or supplier.

New Action

Use this group box to manage the new actions taken on the PO line by the buyer.

Field

Description

Action Message

Select an action that you want to take from the drop-down list: Accepted by Buyer: Select this option to indicate buyer's acceptance of a change or cancel request made by the supplier. Rejected by Buyer: Select this option to indicate buyer's rejection of the PO line order quantity/amount and due date, a change request made by the buyer, or to reject a cancel request made by the buyer. Change Request by Buyer: Select this option to propose a change to the PO line order quantity/amount or due. Cancel Request by Buyer: Select this option to propose a cancellation of order on the PO line. Pending Supplier Acknowledgment: Select this option to indicate that the PO line and all associated delivery schedule lines have been submitted to the supplier and is pending acknowledgment. You can also use the Load New Action function to automatically update selected rows to the new action of Pending Supplier Acknowledgment by using the Load New Action menu. Select rows that you want to update by pressing Ctrl and clicking on the rows you want to update. Put the mouse pointer to the header until it changes to a four-sided arrow cursor. Right click on the header to open the menu option and select Load New Action = Pending Supplier Acknowledgment. Only rows that have never been previously released to the vendor (with blank Last Action) will be updated. The New Action column for the selected rows will display the new action as Pending Supplier Acknowledgment.

Field	Description
Proposed Order Qty	Enter the new supplier-proposed quantity for this PO line or delivery line.

Field	Description
Proposed Order Amt	Enter the new supplier-proposed amount for this PO line.

Field	Description
Proposed Due Date	Enter the new supplier-proposed due date for this PO line or delivery line.

Field	Description
Notes	Enter any action notes related to the action taken in relation to the PO line. The notes you enter do not have to be associated with a new action.

Action History

This group box displays the history of any action change, along with communication notes. Costpoint displays all rows associated with the particular PO, release and PO line/delivery line, regardless of change order number.

Field	Description
Modified Date/Time	This field displays the date and time when the action and/or portal notes were last updated by the buyer or supplier.

Field	Description
Modified By	This field displays the user ID of the person who made the action changes or added portal notes via the supplier portal screens.

Field	Description
PO Change Order	This field displays the change order number of the PO at the time the action information was saved.

Field	Description
Action	This field displays the action taken on the PO line or delivery schedule line by the buyer or supplier via the supplier portal screens.

Field	Description
Order Qty	This field displays the order quantity of the item on the action PO line.

Field	Description
Order Amt	This field displays the order amount of the item on the action PO line.

Field	Description
Due Date	This field displays the due date of the item on the action PO line.

Field	Description
Proposed Order Qty	This field displays the proposed order quantity for the PO line or delivery schedule line entered by the supplier or buyer via the supplier portal screens.

Field	Description
Proposed Amt	This field displays the proposed amount.

Field	Description
Proposed Due Date	This field displays the proposed due date for the PO line or delivery schedule line entered by the supplier or buyer via the supplier portal screens.

Field	Description
Shipped Qty	This field displays the shipped quantity of the item on the action PO line.

Field	Description
Shipment Number	This field displays the shipment number on the action PO line.

Field	Description
Number of Containers	This field displays the number of containers on the action PO line.

Field	Description
Ship Date	This field displays the ship date on the action PO line.

Field	Description
Carrier	This field displays the carrier of the action PO line.

Field	Description
Tracking Number	This field displays the tracking number on the action PO line.

Field	Description
Notes	This field displays the notes that were added by the supplier or buyer via the supplier portal screens. The notes you enter do not have to be associated with an action.