Billing Info Tab

Use this tab to specify the project billing formula and billing format.

Set up project billing information for the following:

Any project that has billings calculated for it.
Any project that requires supporting schedules based on units, cost, or hours transactions.
Any project for which the bills are manually entered through the Manage Project Product Bills, Manage Milestone Percent Complete Bills, Manage Customer Product Bills, or Manage Manual Bills screens.

All transaction journal posting programs check for the existence of the project in this table and for a billing formula that is based on transactions. If the project is found in this table with a transaction-based billing formula, the posting program selects it and all of its lower levels for posting to the Open Billing Detail table. All transaction-based bills use information in the Open Billing Detail table to calculate bills.

Field	Description
Generic Billing Format	Enter, or click to select, the billing format code for this quick project. Billing formats contain customized formatting for your transaction-based billings. You set them up on the Manage Generic Billing Formats screen.
Billing Formula	Enter, or click to select, the billing formula for this quick project. This billing formula is used to calculate the bill for the project. After you enter a billing formula ID, its description populates the field to the right. Also, depending on the billing formula you enter, additional billing calculation fields, such as Fee Percent, Labor Fee Percent, or Non-Labor Fee Percent display in this screen and require entry. There are two types of billings, transaction-based and manual. A transaction-based billing formula is generally based on the transactions that have been charged to the project. The Open Billing Detail table stores the transactional data that is used in the computation of the invoice. This data remains in the Open Billing Detail table until you post the bill. A manual billing is one that does not rely on transactions that have been posted to the project. Manual bills are entered on the Manage Manual Bills, Manage Milestone/Percent Complete Bills, Manage Project Product Bills, and Manage Customer Product Bills screens. You must enter a billing formula of Enter Bill Manually if you want to use any of these formulas. The following is a list of the available billing formulas: Cost Incurred Plus Fee On Cost: This is a transaction-based formula that summarizes the costs incurred by a project and applies burden and fee to those costs. Costpoint uses the transactions in the Open Billing Detail table to calculate the invoice. Costpoint calculates the burden using the provisional rates on the Pool Rates subtask of the Manage Cost Pools screen. The fee is calculated by applying the fee percent entered in this screen to the total of the costs and burden. Cost Incurred Plus Fee On Hours: This is a transaction-based formula that summarizes the costs incurred by a project and applies burden and fee to those costs. When you calculate bills, Costpoint uses the transactions in the Open Billing Detail table to calculate the invoice. The burden is calculated using the provisional rates on the Pool Rates subtask of the Manage Cost Pools screen. Costpoint calculates the fee by summarizing the hours incurred on the Manage Open Billing Detail screen and applying the fee per hour entered in this screen. Enter Bill Manually: Use this formula if you use the Manage Project Product Bills, Manage Manual Bills, or Manage Milestone/Percent Complete Bills screens to enter your billings. You must set up a record in this screen so that Costpoint recognizes the project as billable. Costpoint cannot calculate the invoice automatically if you use this formula. If you use the Pay When Paid functionality, select the Manual Bills with Unbilled Detail formula. LLR W/Fee Plus Non-Labor W/Burden W/Fee: Use this formula to bill hours incurred times a billable rate with a fee on that amount plus non-labor costs and fee on non-labor costs. This is a transaction-based formula. The hours incurred, associated billing rates, and non-labor costs are taken from the Open Billing Detail table. You must run the Load Labor Rates utility before the bill calculates properly. The burden is calculated using the provisional rates from the Pool Rates subtask of the Manage Cost Pools screen. The fee percent is taken from the Labor Fee Percent and Non-Labor Fee Percent fields in this screen. (These fields appear below the Formula drop-down list when you select this billing formula.) Labor Cost Times Multiplier Plus Non-Labor Times Multiplier (Cost): Use this formula to bill costs incurred times a multiplier. This is a transaction-based formula. The Labor and Non-labor cost amounts are taken from the Open Billing Detail table. The cost amounts are multiplied by the Labor Multiplier and Non-Labor Multiplier entered in this screen. (These fields appear below the Formula drop-down list when you select this billing formula.) Labor Cost times Multiplier Plus Non-Labor times Multiplier (Hours): Use this formula to have a multiplier-based billing computed at actual labor rates. This is a transaction-based billing. It is different from the Labor Cost Times Multiplier Plus Non-Labor Times Multiplier (Cost) formula because it computes using actual hourly rates. Costpoint calculates the actual hourly rate by dividing the labor cost by the hours incurred. Costpoint inserts this rate into Open Billing Detail when you run the Load Labor Rates utility. This rate is then multiplied by the multiplier in this screen and then by the number of hours in Open Billing Detail. The purpose of this formula is to show a multiplier billing with an hours-based format. Loaded Labor Plus Non-labor Plus Burden On Non-labor: Use this formula to bill hours incurred multiplied by a billable rate and burdened non-labor costs. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate are stored in the Open Billing Detail table. The provisional burden rate is stored on the Pool Rates subtask of the Manage Cost Pools screen. Loaded Labor Plus Non-labor W/Burden W/Fee: Use this formula to bill hours incurred times a billable rate and burdened non-labor costs with a fixed fee. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate are stored in the Open Billing Detail table. The provisional burden rate is stored on the Pool Rates subtask of the Manage Cost Pools screen. You enter the fee that is applied to the non-labor costs in this screen. Loaded Labor Rate: Use this formula to bill hours incurred times a billable rate. This is a transaction-based billing. The hours incurred and the billing rate are stored in the Open Billing Detail table. No non-labor costs are billed and no fee or burden is applied when you use this formula. Loaded Labor Rate Plus Cost Incurred On Non-labor (T&M): Use this formula to bill hours incurred multiplied by a billable rate and non-labor costs at actual. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate used in the calculation are stored in the Open Billing Detail table. This formula is a standard Time and Materials billing. Loaded Labor w/Burden w/Fee Plus Non-labor w/Burden W/Fee: Use this formula to bill hours incurred multiplied by a billable rate with fee and burden, and non-labor costs with fee and burden. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate used in the calculation are stored in the Open Billing Detail table. The provisional burden rate is stored on the Pool Rates subtask of the Manage Cost Pools screen. You enter the fee used in the calculation in this screen. Manual Bills with Unbilled Detail: Use this formula if you are entering bills on the Manage Project Product Bills, Manage Manual Bills, or Manage Milestone/Percent Complete Bills screens but wish to use the Pay When Paid functionality. The Pay When Paid functionality restricts payment to subcontractors or consultants until you bill your customer and are paid by your customer. The Pay When Paid functionality does not work for fixed-price billings unless you select this formula. If you use this formula, Costpoint populates the Open Billing Detail table when you post transactions. After the bill is posted, the transactions are moved to a transaction history table where they can be flagged as paid or unpaid. No automatic billing calculations are available with this formula. Progress Payment: Use this formula to bill using Government Form 1443. If you select this formula, the calculated bill is on the Manage Progress Payment Bills screen and you can print the bill from the Print Progress Payment Bills screen. This is a transaction-based bill. It uses data from the Manage Open Billing Detail screen. Rate Schedule Times Multiplier Plus Non-Labor Cost Times Multiplier: Use this formula to bill hours using a variety of billing rates types. With this formula, you must use PLCs with all labor transactions. This is a transaction-based formula. You can set up each PLC to use any of the rate types. This formula effectively allows the labor portion of the billing to be calculated according to who or what group of employees is charging it. Select the Include Labor Multiplier in Billing Rate check box on the Setup Information tab of the Manage Project Billing Information screen to have the labor multiplier calculated in addition to the billing rate. The non-labor section is always computed using a multiplier. Unit Price Transactions Only: Use this billing formula to bill only unit transactions. Selecting this formula prevents transactions that are posted from Accounts Payable, Journal Entries, and Labor Distribution from populating the Open Billing Detail table. If you select this formula, Open Billing Detail is populated only if you select the Post to Billings check box on the Manage Unit Usage screen. You can also use this formula to produce only scheduled bills.

Field

Description

Generic Billing Format

Enter, or click to select, the billing format code for this quick project.

Billing formats contain customized formatting for your transaction-based billings. You set them up on the Manage Generic Billing Formats screen.

Billing Formula

Enter, or click to select, the billing formula for this quick project. This billing formula is used to calculate the bill for the project.

After you enter a billing formula ID, its description populates the field to the right.

Also, depending on the billing formula you enter, additional billing calculation fields, such as Fee Percent, Labor Fee Percent, or Non-Labor Fee Percent display in this screen and require entry.

There are two types of billings, transaction-based and manual.

A transaction-based billing formula is generally based on the transactions that have been charged to the project. The Open Billing Detail table stores the transactional data that is used in the computation of the invoice. This data remains in the Open Billing Detail table until you post the bill.
A manual billing is one that does not rely on transactions that have been posted to the project. Manual bills are entered on the Manage Manual Bills, Manage Milestone/Percent Complete Bills, Manage Project Product Bills, and Manage Customer Product Bills screens. You must enter a billing formula of Enter Bill Manually if you want to use any of these formulas.

The following is a list of the available billing formulas:

Cost Incurred Plus Fee On Cost: This is a transaction-based formula that summarizes the costs incurred by a project and applies burden and fee to those costs. Costpoint uses the transactions in the Open Billing Detail table to calculate the invoice. Costpoint calculates the burden using the provisional rates on the Pool Rates subtask of the Manage Cost Pools screen. The fee is calculated by applying the fee percent entered in this screen to the total of the costs and burden.
Cost Incurred Plus Fee On Hours: This is a transaction-based formula that summarizes the costs incurred by a project and applies burden and fee to those costs. When you calculate bills, Costpoint uses the transactions in the Open Billing Detail table to calculate the invoice. The burden is calculated using the provisional rates on the Pool Rates subtask of the Manage Cost Pools screen. Costpoint calculates the fee by summarizing the hours incurred on the Manage Open Billing Detail screen and applying the fee per hour entered in this screen.
Enter Bill Manually: Use this formula if you use the Manage Project Product Bills, Manage Manual Bills, or Manage Milestone/Percent Complete Bills screens to enter your billings. You must set up a record in this screen so that Costpoint recognizes the project as billable. Costpoint cannot calculate the invoice automatically if you use this formula. If you use the Pay When Paid functionality, select the Manual Bills with Unbilled Detail formula.
LLR W/Fee Plus Non-Labor W/Burden W/Fee: Use this formula to bill hours incurred times a billable rate with a fee on that amount plus non-labor costs and fee on non-labor costs. This is a transaction-based formula. The hours incurred, associated billing rates, and non-labor costs are taken from the Open Billing Detail table. You must run the Load Labor Rates utility before the bill calculates properly. The burden is calculated using the provisional rates from the Pool Rates subtask of the Manage Cost Pools screen. The fee percent is taken from the Labor Fee Percent and Non-Labor Fee Percent fields in this screen. (These fields appear below the Formula drop-down list when you select this billing formula.)
Labor Cost Times Multiplier Plus Non-Labor Times Multiplier (Cost): Use this formula to bill costs incurred times a multiplier. This is a transaction-based formula. The Labor and Non-labor cost amounts are taken from the Open Billing Detail table. The cost amounts are multiplied by the Labor Multiplier and Non-Labor Multiplier entered in this screen. (These fields appear below the Formula drop-down list when you select this billing formula.)
Labor Cost times Multiplier Plus Non-Labor times Multiplier (Hours): Use this formula to have a multiplier-based billing computed at actual labor rates. This is a transaction-based billing. It is different from the Labor Cost Times Multiplier Plus Non-Labor Times Multiplier (Cost) formula because it computes using actual hourly rates. Costpoint calculates the actual hourly rate by dividing the labor cost by the hours incurred. Costpoint inserts this rate into Open Billing Detail when you run the Load Labor Rates utility. This rate is then multiplied by the multiplier in this screen and then by the number of hours in Open Billing Detail. The purpose of this formula is to show a multiplier billing with an hours-based format.
Loaded Labor Plus Non-labor Plus Burden On Non-labor: Use this formula to bill hours incurred multiplied by a billable rate and burdened non-labor costs. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate are stored in the Open Billing Detail table. The provisional burden rate is stored on the Pool Rates subtask of the Manage Cost Pools screen.
Loaded Labor Plus Non-labor W/Burden W/Fee: Use this formula to bill hours incurred times a billable rate and burdened non-labor costs with a fixed fee. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate are stored in the Open Billing Detail table. The provisional burden rate is stored on the Pool Rates subtask of the Manage Cost Pools screen. You enter the fee that is applied to the non-labor costs in this screen.
Loaded Labor Rate: Use this formula to bill hours incurred times a billable rate. This is a transaction-based billing. The hours incurred and the billing rate are stored in the Open Billing Detail table. No non-labor costs are billed and no fee or burden is applied when you use this formula.
Loaded Labor Rate Plus Cost Incurred On Non-labor (T&M): Use this formula to bill hours incurred multiplied by a billable rate and non-labor costs at actual. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate used in the calculation are stored in the Open Billing Detail table. This formula is a standard Time and Materials billing.
Loaded Labor w/Burden w/Fee Plus Non-labor w/Burden W/Fee: Use this formula to bill hours incurred multiplied by a billable rate with fee and burden, and non-labor costs with fee and burden. This is a transaction-based billing. The hours incurred, non-labor costs, and the billing rate used in the calculation are stored in the Open Billing Detail table. The provisional burden rate is stored on the Pool Rates subtask of the Manage Cost Pools screen. You enter the fee used in the calculation in this screen.
Manual Bills with Unbilled Detail: Use this formula if you are entering bills on the Manage Project Product Bills, Manage Manual Bills, or Manage Milestone/Percent Complete Bills screens but wish to use the Pay When Paid functionality. The Pay When Paid functionality restricts payment to subcontractors or consultants until you bill your customer and are paid by your customer. The Pay When Paid functionality does not work for fixed-price billings unless you select this formula. If you use this formula, Costpoint populates the Open Billing Detail table when you post transactions. After the bill is posted, the transactions are moved to a transaction history table where they can be flagged as paid or unpaid. No automatic billing calculations are available with this formula.
Progress Payment: Use this formula to bill using Government Form 1443. If you select this formula, the calculated bill is on the Manage Progress Payment Bills screen and you can print the bill from the Print Progress Payment Bills screen. This is a transaction-based bill. It uses data from the Manage Open Billing Detail screen.
Rate Schedule Times Multiplier Plus Non-Labor Cost Times Multiplier: Use this formula to bill hours using a variety of billing rates types. With this formula, you must use PLCs with all labor transactions. This is a transaction-based formula. You can set up each PLC to use any of the rate types. This formula effectively allows the labor portion of the billing to be calculated according to who or what group of employees is charging it. Select the Include Labor Multiplier in Billing Rate check box on the Setup Information tab of the Manage Project Billing Information screen to have the labor multiplier calculated in addition to the billing rate. The non-labor section is always computed using a multiplier.
Unit Price Transactions Only: Use this billing formula to bill only unit transactions. Selecting this formula prevents transactions that are posted from Accounts Payable, Journal Entries, and Labor Distribution from populating the Open Billing Detail table. If you select this formula, Open Billing Detail is populated only if you select the Post to Billings check box on the Manage Unit Usage screen. You can also use this formula to produce only scheduled bills.

Costpoint Online Help

Billing Info Tab

Contents