Burden Cost Ceilings Subtask

Use this subtask to impose a ceiling rate for project/account/pool combinations, which are used in the revenue and billing computations.

This ceiling rate becomes the "not-to-exceed" rate for the project. Additionally, you can specify an override rate or a fixed rate to be used for reporting purposes only.

Warning: You must add a new record for each project/fiscal year combination at the beginning of each fiscal year. Indirect cost pools are unique by fiscal year and, as a result, require new ceilings/overrides at the beginning of each fiscal year. Failure to add these records results in inaccurate revenue and billing calculations.

Initialize this screen before computing burden cost and before calculating billing or revenue. You should have already set up the following screens: Manage Project Account Groups, the Basic Info tab, Manage Cost Pools, the Revenue Details subtask, and the Billing Details subtask.

Additional maintenance of this screen is required only when you begin a new fiscal year, when a ceiling changes, or when a new ceiling must be added.

This subtask is also available as a standalone application: Manage Burden Cost Ceilings.

Contents

Field	Description
Fiscal Year	Enter, or click   to select, the fiscal year to which the ceiling or override rate is applicable. The fiscal year can be either Open or Closed, as defined on the Manage Fiscal Years screen.

Details

Field	Description
Account	Enter, or click to select, an account number for which you want to enter a ceiling or override. This column can display any of the account numbers at any level (including summary levels) contained in the Account Group for the project, exclusive of the accounts that have a function code of Revenue, Billed, or Unbilled-General If you do not select an account as part of the pool base on the Manage Cost Pools screen, Costpoint displays the following warning: "This account is not in the base of the pool specified." Burden cost ceilings can be imposed on an account at any level, including the summary level.
Account Name	This non-editable field displays the name of the account selected. Account names are defined on the Manage Accounts screen.
Pool	Enter, or click to select, the pool number to which the ceiling or override rate is applicable. All pool numbers entered must have already been set up on the Manage Cost Pools screen for the appropriate fiscal year, with the allocation group number equal to one.  If you did not set up the allocation group number and fiscal year/pool number, Costpoint displays the following warning: "The combination of Allocation Group No., Fiscal Year, and Pool Number must exist on the Manage Cost Pools screen." This is a required field.
Pool Name	This non-editable field displays the name of the pool selected. You can define pool names on the Manage Cost Pools screen.
Rate Ceiling	Enter the ceiling or override value. Ceilings can be positive or zero. If the cost pool is hours-based, the rate displays as a currency amount followed by Amt/Hr in the Rate Format field. If the cost pool is cost-based, the rate displays as a whole number followed by % in the Rate Format field.
Rate Format	This field displays the type of number in the Rate Ceiling field. If the pool is hours-based, this field displays Amt/Hr, and if the pool is cost-based, it displays %.
Cost of Money Ceiling	Enter a COM ceiling or override value. You can enter COM ceilings only if you selected the Apply Cost of Money Rates check box on the Basic Info tab. If the cost pool is hours-based, the rate displays as a currency amount followed by Amt/Hr in the Rate Format field. If the cost pool is cost-based, the rate displays as a whole number followed by % in the Rate Format field.
Rate Format	This field displays the type of number in the Rate Ceiling field. If the pool is hours-based, this field displays Amt/Hr, and if the pool is cost-based, it displays %.
Ceiling Method	Use this drop-down list to select a code to specify whether the rate entered is a ceiling, an override, or a fixed rate. Available codes: Ceiling: This code acts as a "not-to-exceed" rate. In revenue computations, it prevents revenue from being recognized on the burden above a specified rate. The indirect cost amount is not affected by the ceiling rate. In reports such as the Project Status Report, the actual or target burden still appears as though there was no ceiling. However, the revenue amount is reduced by the revenue lost from the burden over the ceiling. In billing computations, if the ceiling rate is lower than the provisional rate, the ceiling rate is used for burdening. Otherwise, the provisional rate is used. Override: This is an alternate rate used in recalculating target and provisional burden only. In revenue computations, an override rate is ignored for calculations involving actual rates. For revenue computations involving target rates, the incurred burden cost amount is replaced by the override rate amount. This burden amount can be seen on reports such as the Project Status Report. This burden override amount is then used in the revenue calculation. For billing computations, the burden override amount replaces the provisional rate amount on the bills. Fixed: This rate is similar to an override rate in that a specified rate is used on revenue and billing computations. The difference between the two is that fixed rates do not modify the burden amounts for cost computations like the override rates. You can use a specified burden rate for revenue computations without changing your costs. Fixed rates work the same way as override rates for billing computations. The Fixed rate is applied only when you are using target or provisional rates. This type of ceiling is often used when the rate for revenue and billing is lower than the target or provisional rate.
Apply to R/B/A	Use this drop-down list to select the code that determines whether the ceiling percent applies to the Revenue, Billing, or Both computations. Available codes include the following: Revenue Billing All (Both Revenue and Billings) None (Neither Revenue nor Billings) Any rows that display an Apply to R/B/A code are saved. Rows that have a "0.00" Ceiling Percent entered and no Apply to R/B/A code are not saved. To place a ceiling on a particular account, you must enter both the Rate Ceiling (and/ or COM Ceiling) and the Apply to R/B/A code.