Costpoint Online Help

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Contents of the Manage Allocation Journals Screen

Use the fields and options to configure the Manage Allocation Journals screen.

Identification

Field Description
Allocation Group

Enter, or click to select, the allocation group number for the pools specified in the journal. The group number can include groups that are not group 1; however, only amounts for group 1 are posted to the General Ledger. This is a required field.

Pool

Enter, or click to select, the pool number being allocated. This is a required field. The adjacent field displays the name of the selected pool number.

Basis Description

This non-editable field displays the basis description from the Manage Cost Pools screen for the pool number identified.

Period Information

Use the fields in this group box to review or select the period through which costs are included in the pool. If the Compute/Print Pool Rates process inserted this record, the period information shown here is the same as that entered on the Compute/Print Pool Rates screen. If you are manually entering service center information, you can select the period to which you would like to post. 

Field Description
Fiscal Year

Enter, or click to select, a fiscal year. You can select any fiscal year, but for open fiscal years, your choice must correspond to the fiscal year for which the pool is open. This is a required field.

Period

Enter, or click to select, an accounting period. This is a required field.

Subperiod

Enter, or click to select, to select an accounting subperiod. This is a required field.

Table Window

Field Description
Line

This non-editable column displays the line number that identifies each transaction separately.

Account

Enter, or click to select, the account to receive the allocation of costs contained in the Allocation Journal from the Pool displayed. This is a required field.

Organization

Enter, or click to select, the organization that, in combination with the selected allocation accounts, receives the allocation of costs contained in the Allocation Journal for the Pool displayed. This is a required field.

Org Abbreviation

Enter, or click to select, the abbreviation of the Organization entered. If you enter the abbreviation here, the organization number is displayed in the Organization column.

Project

Enter, or click to select, the project that receives the allocation of costs contained in the Allocation Journal for the Pool displayed. As you move to the next field, Costpoint validates that this project level allows charging. If this project and level do not allow charging, and the Allow Projects that are Inactive or Do Not Allow Charging in Allocation Journals check box is cleared on the Configure Project Settings screen, you receive an error and must correct this before you continue.

This column is optional.

Project Abbreviation

Enter, or click to select, the project abbreviation of the Project number entered. If you enter the abbreviation here, the project number is displayed in the Project column.

Current Number of Units

Enter the number of units that form the basis of the Pool displayed, for the Account/Organization/Project combination entered. The number of units can include head count, number of pages, square footage, percents, and so on.

Current %

This non-editable column displays the Costpoint-calculated percentage of total current units that are represented by the number of units entered into each row.

Current Allocation Amount

This column displays the Costpoint-calculated allocation amount derived by multiplying the Current % by the total cost in the pool, or by multiplying a standard rate by the current units. Costpoint calculates this amount "on the fly" during the Compute/Print Pool Rates process. However, you can modify the Current Allocation Amount to make adjustments.

Current Amount to Post

This column displays the amount to post derived by subtracting from the Current Allocation Amount or YTD Allocation Amount any amounts that have already been posted to the account/organization/project combination. You can modify this amount to make adjustments.

YTD Number of Units

Enter the number of YTD units that form the basis of the Pool displayed, for the Account/Organization/Project combination entered. The number of units can include head count, number of pages, square footage, percents, etc.

YTD %

This non-editable column displays the Costpoint-calculated percentage of total YTD units that is represented by the number of YTD units entered in each row.

YTD Allocation Amount

This column displays the Costpoint-calculated allocation amount derived by multiplying the YTD % by the total cost in the pool or by multiplying a standard rate by the YTD units. Costpoint calculates this amount "on the fly" during the Compute/Print Pool Rates process. However, you can modify the allocation amount in order to make adjustments.

Ref 1

Enter, or click to select, a reference 1.

Ref 2

Enter, or click to select, a reference 2.

Subtask

Subtask Description
Import Click this link to open the Import subtask, where you can import allocation rows from Allocation Journal History.