Contents of the Post Sales Order Journal Screen

Use the fields and options to configure the Post Sales Order Journal screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Period

Period to Post

Field

Description

Option

From the drop-down list, select the range option to choose subperiods. Valid options are: All: Select this option to include all available records. You cannot use the Start and End fields for this option. This displays as the default option. One: Select this option to include only one record. Enter that value in the Start field. You cannot use the End field for this option. Range: Select this option to include a contiguous range of records. Enter the beginning value for the range in the Start field and the ending value of the range in the End field. From Beginning: Select this option to include all the records from the beginning of the available records to a specific record in the range. Enter the last value for the range in the End field. You cannot use the Start field for this option. To End: Select this option to include all the records from a specific record to the end of all the available records. Enter the value from which the range should begin in the Start field. You cannot use the End field for this option.

Start

Field	Description
Fiscal Year	Enter, or click to select, the fiscal year to post.
Period	Enter, or click to select, the period to post.
Subperiod	Enter, or click to select, a valid starting subperiod for the option selected in the Range Option field.
Ending Date	This field displays the ending date of the selected starting subperiod.

End

Field	Description
Subperiod	Enter, or click to select, a valid ending subperiod for the option you select in the Range Option field.
Ending Date	This field displays the ending date of the selected ending subperiod.

Invoice

Use this selection range to choose sales order invoices by invoice number.

Note: If you use both fiscal period and invoice numbers as selection criteria, an invoice must meet both criteria in order to be processed.

If you select the Post Component COGS Corrections posting option, the invoice lookup shows only the most recent invoice of any SO line that has unposted, OEC-flagged issues that match the fiscal year/period/subperiod combination selected on the screen.

Field	Description
Range Option	From the drop-down list, select the range option to choose invoice numbers. Valid options are: All: Select this option to include all available records. You cannot use the Start and End fields when you select this option. This is the default selection in this drop-down list. One: Select this option to include only one record. Enter that value in the Start field. You cannot use the End field for this option. Range: Select this option to include a contiguous range of records. Enter the beginning value for the range in the Start field and the ending value of the range in the End field. From Beginning: Select this option to include all the records from the beginning of the available records to a specific record in the range. Enter the last value for the range in the End field. You cannot use the Start field for this option. To End: Select this option to include all the records from a specific record to the end of all the available records. Enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Start	Enter, or click to select, the starting invoice ID for the range.
End	Enter, or click to select, the ending invoice ID for the range.

Options

Field	Description
Posting Option	From the drop-down list, select the amounts to post. Valid options are: Post Invoices: Select this option to post open invoice amounts for sales order lines. Post Amortizations: Select this option to post amortization amounts for sales order invoice lines based on the corresponding amortization schedules already created for the range selected in the Selection Period group box. Sales order invoice lines that have already been posted or manually closed, as well as invoices that have not been posted, are excluded from the posting process. Posting updates the general ledger with a debit to deferred revenue and a credit to recognized sales revenue for the amortized amounts of the corresponding SO invoice line and Fiscal Year/Period/Subperiod range. Costpoint uses charge information for the SO invoice line's sales group abbreviation and project. Post Component COGS Corrections: Select this option to post the cost of issues that were made after invoicing to the Cost of Sales accounts. This moves the cost of inventory and non-inventory component issues that were made after the SO line was invoiced to the Cost of Sales account, similar to the Post Invoices option. It applies to line types INV, INT and DRP if SO Settings/Charge Inventory Issues to Clearing Account is selected. It applies only to line types INT and DRP if SO Settings/Charge Inventory Issues to Clearing Account is not selected, since INV line types are posted directly to the Cost of Sales account by the Post Inventory Journal process.
Print Detail Report Only	Select this check box to print the detail report only. Note: If you modify any of the print options or selection criteria after printing the posting report, the Journal Status field is updated and is disabled. You must reprint the posting report before the posting process can continue. If you use after modifying a parameter, the report automatically prints.