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Components Subtask

Use this subtask to issue and process components for each sales order line on the main screen table window.

This subtask is active only if Yes displays in the Process Components column on the main screen table window. In addition you can clone this subtask data if the sales order has been cloned.

Table Window

If the sales order line item is a Manufacturing Bills of Materials (MBOM) assembly, select the Autoload BOM button to populate the table window with the component parts assigned to the MBOM on the Manage Manufacturing Bills of Material screen in Bills of Material. If the Comp Type field is D (Deleted) or the Quantity field is zero on the Manage Manufacturing Bills of Material screen, sales order line components does not load.

Field Description
Line

This column displays the system identifier of the component lines for the sales order line. This system assigns this sequential number to track the line items of the sales order. Costpoint supports an unlimited number of lines on a sales order.

Component Item

Enter, or click to select, the component item associated with this sales order line item. Parts, goods, and services are allowed.

Rev

When you enter a valid item, this field displays the latest revision. You can enter, or click to select, an earlier revision number if part revisions are used.

Description

This field displays the description of the component item entered. It cannot be overwritten.

Part Security

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item:

  • Unrestricted: The item is not subject to data security restrictions.
  • Restricted: The item is subject to data security restrictions and that you are authorized to access detailed part information.
  • ***UNAUTHORIZED***: The item is subject to data security restrictions and that you are not authorized to access or view part information. This value is displayed in red background color.

If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit SO lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items.

Note: The features in this release relating to Part Data Security are intended to assist your company in achieving ITAR compliance. However, it is each company’s responsibility to confirm that it is meeting its obligations with respect to ITAR or other applicable requirements. Deltek does not warrant that use of this functionality will result in compliance.
U/M

This field displays the default unit of measure of the component item. Component quantities are expressed in terms of this unit of measure.

Product Option

Enter, or click to select, the product option that can be used in place of a given item that has already been loaded to the table window on the main screen. If you select an item, all price information loads onto the line; in addition, SO line price modifications reflects on the SO line when you select the Recalculate button.

Line Type

This column is similar to the line types at the line level on the Manage Sales Orders screen. However, if you are not issuing at the component level (that is, the Process Components field is Yes but the Issue Components field is No for the SO line), the line type will always be set to INO (Invoice Only). If both the Process Components and Issue Components fields are Yes and the Line Type is INO (Invoice Only) for the SO line, you must manually populate the component's Line Type field.

You can set up a default line type for an item (or CLIN) on the Manage Product Price Catalogs screen, the Manage Item Billings screen (both in Product Definition), and the Project Unit Pricing subtask of the Manage CLIN Information screen (in Project Setup). The pricing method you choose determines the line type default provided for the item.

If the component item is not referenced for the pricing project or catalog, or the component item's SO Item Type is not specified on the Manage Item Billings screen, the SO line's Line Type field value defaults for the component line. Similarly, if you click the Autoload BOM button (and the item is an MBOM assembly), each component's line type defaults if it exists in the item billing setup, pricing project or catalog. Otherwise, the SO line's Line Type field value will default if the component's line type does not exist.

REC (Recurring) line types are not allowed and only the following line types are supported:

  • INO (Invoice Only): Line items are considered eligible for invoicing as soon as the sales order is approved. The items can be services, such as maintenance agreements or leases, which do not require a material issue transaction. Invoice line types have no interface with material movement. The cost of sales journal entry will be posted to the general ledger through the Sales Order Journal.
  • INT (In Transit): Line items are not pulled from inventory and may be purchased from a vendor, received, and then shipped to the customer. You must enter an issue transaction and a shipping transaction before you can generate an invoice. The cost of sales journal entry will be posted to the general ledger through the Sales Order Journal.
  • INV (Inventory): Line items that are pulled from stock or inventory, shipped to the customer, and subsequently invoiced. You must enter an issue transaction and a shipping transaction before you can generate an invoice for the items. The cost of goods sold journal entry will be posted to the general ledger through the Inventory Journal.
  • DRP (Dropshipment): Line items are shipped directly to the customer from a vendor. You can record receipt of the items through Costpoint Purchasing and Costpoint Receiving, and then enter an issue transaction through Costpoint Sales Order Entry. You must enter an issue transaction for this line type before you can generate an invoice. The cost of sales journal entry will be posted to the general ledger through the Sales Order Journal.
Order Quantity

Enter the sales order quantity for the line item. This field is required for all line types except the MSC (Miscellaneous) type. Fractional quantities are supported and the maximum quantity is 99,999,999.9999. You cannot enter negative order quantities. If you click the Autoload BOM button and the component's quantity type is Per Assembly on the Manage Manufacturing Bills of Material screen, this field displays the product of Quantity field (for the component on the Manage Manufacturing Bills of Material screen) and the SO line's Order Quantity field. If the component's quantity type is Per Order on the Manage Manufacturing Bills of Material screen, this field displays the component's quantity on the MBOM.

Trans Currency Incremental Unit Price

This field is used by component processing and displays how much to increase or decrease a SO line unit cost when a certain option is selected.

Price Type

This field displays the price type of the component/line item. Product option prices can be U (Upgraded), A (Added-on) to an established price, or M (Manually) overridden. You can maintain these options on the Manage Product Options screen in Product Definition.

Trans Currency Incremental Extended Price Amount

This field displays the incremental extended price amount of the selected component/line item.

Need Date

The need date defaults from the Ship by Date field in the order. Enter, or click to select, a different need date if necessary.

Inventory Abbrev

Enter, or click to select, the inventory abbreviation associated with this line item. The inventory abbreviation is required only for INV (Inventory) line types. This field displays only if the Issue Components column displays Yes on the main screen table window.

Planner

Enter, or click to select, the planner assigned to this component/line item.

BOM Config

Enter, or click to select, the bill of material configuration ID. Costpoint uses this only when exploding Bills of Material (BOM) requirements for a part SO line. You can use the configuration ID to specify a unique bill of material for the specified part.

Effectivity Date

The effective date defaults from the order date. Enter, or click to select, another date if necessary.

Issue Qty

This field displays the quantity of this item to be issued. The maximum issue quantity is 9,999,999,999.9999.

Net Available Qty

This field displays the net available quantity of the item/component.

On-Hand Qty

This field displays the on-hand quantity of the item/component.

Requisition

This field displays the requisition of the item/component.

Req Gen

This field displays Y (Yes) or N (No) to indicate whether a purchase requisition has been generated for this sales order line through the Create Requisitions from Sales Orders process. This field is updated by Costpoint and cannot be modified.

After you have entered all the sales order data and saved the order, Costpoint displays the following when you use one of the approval processes: "Do you wish to submit the sales order for approval? Submitting for approval prevents further changes from this function unless the sales order is rejected."

Once submitted, the sales order begins the designated approval process which assigns approval or rejection status through the Approve Sales Orders screen.

Autoload BOM

If the item is an MBOM assembly (on the Manage Manufacturing Bills of Material), click this button to perform a one-level system BOM explosion of the sales order line item and load the results for each component line assigned to the MBOM. Components that are out of effect or have a zero quantity in the BOM does not load. Phantom parts are handled as normal components.

Recalculate

Click this button to recalculate the net unit price and extended price amount of the sales order line by the following process:

  1. Costpoint determines the unit cost of the sales order line item based on the project and/or catalog settings in the Pricing group box on the main screen. If Costpoint cannot find a price, you can either continue using the current sales order line's gross unit pice for the calculation or cancel.
  2. Costpoint multiplies the gross unit price by the sales order line order quantity.
  3. Costpoint adds the incremental extended price amount to the gross unit price for each component line, then multiplies the result by the SO line order quantity.
  4. Costpoint divides the new sum by the sales order line quantity (order U/M) to determine the SO line unit price.
  5. Costpoint recalculates the tax amounts and total amounts for the component line and SO line.

    If you add or delete a component line where the incremental price is not zero or if the price on a component line changes, you can recalculate the line. If you attempt to save without recalculation, a warning message displays.

Subtask

Subtask Description
Product Option Items Click this link to open the Product Option Items subtask.