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Contents of the Manage Sales Order Non-Inventory Issues Screen

Use the fields and options to configure the Manage Sales Order Non-Inventory Issues screen.

Contents

Field	Description
Issue ID	If you selected the System option in the Non-Inventory Issues group box on the Configure Sales Order Entry Settings screen, leave this field blank. Costpoint assigns the next issue ID when you save this issue. If you selected this option and you manually assign an issue ID, it does not update the Last System Issue Number field. If you select the Manual option in the Non-Inventory Issues group box on the Configure Sales Order Entry Settings screen, you must manually enter an issue ID. You cannot enter a space as the first character in the Issue ID field.
Transaction Date	The system date defaults in this field. You can enter, or click to select, another date as necessary.
Material Handler	Enter, or click to select, the material handler who is performing this transaction. A valid employee ID is required.
Notes	Enter notes about this SO issue.
Auto-Issue	Select this check box, which is active only if you selected the Enable Auto-Issue check box on the Configure Sales Order Defaults screen, to satisfy issue quantities and applicable serial/lot information for all lines on the chosen SO. Costpoint compares the order quantity to the cumulative (to date) quantity. Any residual quantity loads in both the Issue Qty (SO U/M) and Issue Qty (Inv U/M) fields, where you can modify it. Select this check box to streamline data entry for drop-shipment and in-transit line items. Rather than being pulled from inventory, these items are recorded as issue transactions based on a third party or vendor.
Autoload	Click this button to load the SO issue details.

Sales Order Information

Field	Description
Sales Order	Enter, or use to select, the SO number to which the items are being charged.
Posted	This field displays Y or N to indicate whether the SO was posted.
Customer	This field displays the customer name associated with the selected SO.
Total Issue Amount	This field displays the cumulative extended cost for all line items on the issue transaction.

SO Issue Lines

If you did not use the autoload function, click to enter a new line. After you enter new SO Line and Component Line numbers, the appropriate information loads into the issue line. After the information loads, you cannot modify the SO Line or Component Line numbers.

Field	Description
SO Line	This field displays the SO line number. If you did not use the autoload function and want to enter a new issue line, enter, or click to select, the SO line number. After you enter new SO Line and Component Line (if the SO Line requires issues to be done at the component level), the appropriate information loads into the issue line. After the information loads, you cannot modify the SO Line or Component Line numbers.
Component Line	This field displays the component line number, if applicable. If issuing is to be completed at the component level for a given SO line, the components of that line display instead of the SO line item itself when you click the Auto-Issue button.
CLIN	This field displays the Contract Line Item Number (CLIN) from the SO line.
Item, Rev	These fields default from the SO line. They are non-editable unless the Sub Parts fields from the SO line is Y for the line item.
Description	This field displays the item's description.
Part Security	This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item: Unrestricted: The item is not subject to data security restrictions. Restricted: The item is subject to data security restrictions and that you are authorized to access detailed part information. *UNAUTHORIZED*: The item is subject to data security restrictions and that you are not authorized to access or view part information. This value is displayed in red background color. If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit SO lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items. Note: The features in this release relating to Part Data Security are intended to assist your company in achieving ITAR compliance. However, it is each company’s responsibility to confirm that it is meeting its obligations with respect to ITAR or other applicable requirements. Deltek does not warrant that use of this functionality will result in compliance.
Notes	Enter up free-form text in this field.
Line Type	This field displays the SO line type.
Misc Type	This field displays the miscellaneous type code, if applicable, from the SO line.
SO U/M	This field displays the ordering unit of measure on the SO.
Issue Qty (SO U/M)	Enter the quantity to be issued in the SO unit of measure. You can leave this field blank and enter the issue quantity in the inventory unit of measure. If you enter the issue quantity in the inventory unit of measure, Costpoint uses the unit of measure conversion table to calculate this field. The maximum issue quantity is 9,999,999,999.9999. You can enter the issue quantity as a negative number, which is appropriate when an item is returned to the shelves as the result of a vendor return, over-issue, or issue error.
Open Qty (SO U/M)	This field displays the difference between the ordered quantity and the cumulative issued quantity. The open quantity displays in the SO's unit of measure.
Ordered Qty	This field displays the quantity ordered for the SO line item.
SO Unit Cost	For SO items that require an issue transaction (in-transit and drop-shipment line types), the item's cost is determined by the sequence of the system costs on the Manage Sales Order Cost Types screen. You can modify the cost that defaults in this field. Costpoint checks the Manage Sales Order Cost Types table to determine the cost with the lowest sequence number. If a sequence number of zero is assigned, the cost type is ignored. If the cost is not zero, it is loaded into this field. If the cost type produces a unit cost equal to zero, the cost type with the next available sequence number is used. Costpoint multiplies the SO Unit Cost value by the Issue Qty (SO U/M) value to determine an extended cost amount.
Extended Cost	This system-calculated field displays the derived unit cost. Costpoint multiplies the SO Unit Cost value by the Issue Qty (SO U/M) value to determine an extended cost amount.
Overshipments Allowed	This field displays the overshipment flag (Y if overshipment is allowed, or N if not) from the SO line item.
Ship Tolerance	This field displays the shipping tolerance percentage from the SO line item.
Substitute Parts	This field displays the substitute parts flag (Y if substitution is allowed, or N if not) from the SO line item.
Ship To	This field displays the ship-to address code from the SO line item.
Sales Abbrev	This field displays the sales group abbreviation from the SO line item.
Charge To Project	This field displays the project-to-charge from the SO line item. This field is used only for accounts that require projects and that allow project substitution.
SO Line Status	This field displays the SO line status which can be O (Open), C (Closed), or S (System closed).
SO Line Warehouse ID	This field displays the SO line warehouse ID.
UID Required	This field displays Y (Yes) if the line requires a unique item identifier (UID) for Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) purposes, or N (No) if it does not. If this field is Y and the line does not have a UID, Costpoint displays a warning. Set this flag on the Manage Sales Orders screen.

Subtasks

Subtask	Description
Accounting Period	Click this link to view accounting period information (fiscal year, period, subperiod, and ending date) related to the transaction date.
Header Documents	Click this link to access the SO Header Documents subtask.
Serial/Lot Info	Click this link to access Serial/Lot Info subtask, where you can assign serial and/or lot numbers to the issued items. Serial or lot tracking must be enabled for the item, and the issue quantity must be greater than or less than zero.
Line Documents	Click this link to access the SO Line Documents subtask.

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Contents of the Manage Sales Order Non-Inventory Issues Screen

Use the fields and options to configure the Manage Sales Order Non-Inventory Issues screen.

Contents

Field	Description
Issue ID	If you selected the System option in the Non-Inventory Issues group box on the Configure Sales Order Entry Settings screen, leave this field blank. Costpoint assigns the next issue ID when you save this issue. If you selected this option and you manually assign an issue ID, it does not update the Last System Issue Number field. If you select the Manual option in the Non-Inventory Issues group box on the Configure Sales Order Entry Settings screen, you must manually enter an issue ID. You cannot enter a space as the first character in the Issue ID field.
Transaction Date	The system date defaults in this field. You can enter, or click to select, another date as necessary.
Material Handler	Enter, or click to select, the material handler who is performing this transaction. A valid employee ID is required.
Notes	Enter notes about this SO issue.
Auto-Issue	Select this check box, which is active only if you selected the Enable Auto-Issue check box on the Configure Sales Order Defaults screen, to satisfy issue quantities and applicable serial/lot information for all lines on the chosen SO. Costpoint compares the order quantity to the cumulative (to date) quantity. Any residual quantity loads in both the Issue Qty (SO U/M) and Issue Qty (Inv U/M) fields, where you can modify it. Select this check box to streamline data entry for drop-shipment and in-transit line items. Rather than being pulled from inventory, these items are recorded as issue transactions based on a third party or vendor.
Autoload	Click this button to load the SO issue details.

Sales Order Information

Field	Description
Sales Order	Enter, or use to select, the SO number to which the items are being charged.
Posted	This field displays Y or N to indicate whether the SO was posted.
Customer	This field displays the customer name associated with the selected SO.
Total Issue Amount	This field displays the cumulative extended cost for all line items on the issue transaction.

SO Issue Lines

If you did not use the autoload function, click to enter a new line. After you enter new SO Line and Component Line numbers, the appropriate information loads into the issue line. After the information loads, you cannot modify the SO Line or Component Line numbers.

Field	Description
SO Line	This field displays the SO line number. If you did not use the autoload function and want to enter a new issue line, enter, or click to select, the SO line number. After you enter new SO Line and Component Line (if the SO Line requires issues to be done at the component level), the appropriate information loads into the issue line. After the information loads, you cannot modify the SO Line or Component Line numbers.
Component Line	This field displays the component line number, if applicable. If issuing is to be completed at the component level for a given SO line, the components of that line display instead of the SO line item itself when you click the Auto-Issue button.
CLIN	This field displays the Contract Line Item Number (CLIN) from the SO line.
Item, Rev	These fields default from the SO line. They are non-editable unless the Sub Parts fields from the SO line is Y for the line item.
Description	This field displays the item's description.
Part Security	This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item: Unrestricted: The item is not subject to data security restrictions. Restricted: The item is subject to data security restrictions and that you are authorized to access detailed part information. *UNAUTHORIZED*: The item is subject to data security restrictions and that you are not authorized to access or view part information. This value is displayed in red background color. If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit SO lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items. Note: The features in this release relating to Part Data Security are intended to assist your company in achieving ITAR compliance. However, it is each company’s responsibility to confirm that it is meeting its obligations with respect to ITAR or other applicable requirements. Deltek does not warrant that use of this functionality will result in compliance.
Notes	Enter up free-form text in this field.
Line Type	This field displays the SO line type.
Misc Type	This field displays the miscellaneous type code, if applicable, from the SO line.
SO U/M	This field displays the ordering unit of measure on the SO.
Issue Qty (SO U/M)	Enter the quantity to be issued in the SO unit of measure. You can leave this field blank and enter the issue quantity in the inventory unit of measure. If you enter the issue quantity in the inventory unit of measure, Costpoint uses the unit of measure conversion table to calculate this field. The maximum issue quantity is 9,999,999,999.9999. You can enter the issue quantity as a negative number, which is appropriate when an item is returned to the shelves as the result of a vendor return, over-issue, or issue error.
Open Qty (SO U/M)	This field displays the difference between the ordered quantity and the cumulative issued quantity. The open quantity displays in the SO's unit of measure.
Ordered Qty	This field displays the quantity ordered for the SO line item.
SO Unit Cost	For SO items that require an issue transaction (in-transit and drop-shipment line types), the item's cost is determined by the sequence of the system costs on the Manage Sales Order Cost Types screen. You can modify the cost that defaults in this field. Costpoint checks the Manage Sales Order Cost Types table to determine the cost with the lowest sequence number. If a sequence number of zero is assigned, the cost type is ignored. If the cost is not zero, it is loaded into this field. If the cost type produces a unit cost equal to zero, the cost type with the next available sequence number is used. Costpoint multiplies the SO Unit Cost value by the Issue Qty (SO U/M) value to determine an extended cost amount.
Extended Cost	This system-calculated field displays the derived unit cost. Costpoint multiplies the SO Unit Cost value by the Issue Qty (SO U/M) value to determine an extended cost amount.
Overshipments Allowed	This field displays the overshipment flag (Y if overshipment is allowed, or N if not) from the SO line item.
Ship Tolerance	This field displays the shipping tolerance percentage from the SO line item.
Substitute Parts	This field displays the substitute parts flag (Y if substitution is allowed, or N if not) from the SO line item.
Ship To	This field displays the ship-to address code from the SO line item.
Sales Abbrev	This field displays the sales group abbreviation from the SO line item.
Charge To Project	This field displays the project-to-charge from the SO line item. This field is used only for accounts that require projects and that allow project substitution.
SO Line Status	This field displays the SO line status which can be O (Open), C (Closed), or S (System closed).
SO Line Warehouse ID	This field displays the SO line warehouse ID.
UID Required	This field displays Y (Yes) if the line requires a unique item identifier (UID) for Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) purposes, or N (No) if it does not. If this field is Y and the line does not have a UID, Costpoint displays a warning. Set this flag on the Manage Sales Orders screen.

Subtasks

Subtask	Description
Accounting Period	Click this link to view accounting period information (fiscal year, period, subperiod, and ending date) related to the transaction date.
Header Documents	Click this link to access the SO Header Documents subtask.
Serial/Lot Info	Click this link to access Serial/Lot Info subtask, where you can assign serial and/or lot numbers to the issued items. Serial or lot tracking must be enabled for the item, and the issue quantity must be greater than or less than zero.
Line Documents	Click this link to access the SO Line Documents subtask.