Costpoint Online Help

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Manage Invoices

Use this screen to modify and delete invoices auto-created by Costpoint, and to enter and maintain additional invoices.

Selected non-editable information from the Manage Sales Orders, Manage Sales Order Inventory Issues, Manage Sales Order Non-Inventory Issues, and Manage Shipping Transactions screens defaults to the invoice. Post Invoices and amortizations to the general ledger via the Post Sales Order Journal screen. You can no longer modify data on posted invoices.

For sales order (SO) lines with component processing, if a prior invoice exists for an SO line, subsequent new invoices created may or may not include costs from component issues made after the prior invoice. This all depends on whether those costs were already posted using the Post Component COGS Corrections option on the Post Sales Order Journal screen.

For SO lines with component processing—for subsequent invoices created after initial invoicing, issues that were already posted (using Post Component COGS Corrections option) are associated with the invoice number referenced at the time of posting of the issue cost, even though subsequent invoice quantity adjustments are made referencing this new invoice number. Deletion of the new invoice/line reverses the invoiced quantities, but does not affect the posted costs of those issues, which were posted through a different invoice.

Since cost of issues can be posted to the cost of goods sold (COGS) accounts, even after an invoice was already created (when the Allow invoice for partially shipped component lines option is selected), Sales Group Abbrev Clearing Account/Org need not match the CGS Account Org.

You cannot delete an invoice or invoice line if any of the associated issue transactions contain component correction lines that have been posted through Post Invoices or Post Component COGS Corrections.

You can enter and modify invoices for line items with an Open status on approved SOs. You can invoice line items that are invoice-only, recurring, and miscellaneous after the SO is approved. You must issue and ship inventory and in-transit line items before you can enter an invoice, and you must issue drop-shipment line items before they can be invoiced. You can view (but not modify) SO invoices that are posted to the general ledger. You can print invoices any time after entering them.

This screen has eight tabs:

  • Details: Use this tab to establish information that pertains to the invoice as a whole, and to provide default values for recurring invoice lines.
  • A/R: Use this tab to view accounts receivable and billing period information for the invoice.
  • Posting Info: Use this tab to view posting information for the invoice. You can establish the fiscal year, period, and subperiod on this tab.
  • Addresses: Use this tab to enter address codes that have been established for the customer on the selected SO.
  • Liquidation: Use this tab to view data specific to delivery invoices, or invoices that have been set up with a revenue recognition method of liquidations, and to adjust the liquidation amount if necessary.
  • Notes: Use this tab to view and add notes for the invoice.
  • iRAPT: Use this tab to enter additional information about the SO invoice before including it in an Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) file.
  • Print Info: Use this tab to view and edit the print settings for the invoice.