Contents of the View Item Purchasing Information Screen

Use the fields and options to configure the View Item Purchasing Information screen.

Contents

Field	Description
Item	Enter, or click to select, an item ID or the beginning of an Item ID for which information is required. For example, if you enter A and execute with the Contains option selected, the table window will populate with all purchase order IDs that contain parts, goods, and services that contain A. The item description displays on the field on the right of the Rev field.
Rev	Enter, or click to select, the revision and description of the item. If the Allow Multiple Revisions For Each Item check box is selected in the Corporate Settings subtask of the Configure Product Definition Settings screen in Costpoint Product Definition, you can retrieve multiple revisions of the same item.
Misc Type	Enter, or click to select, a miscellaneous charge type on which information is required. The description displays once a charge type is selected. You can make an entry in this field in place of Item. Establish miscellaneous charge types in the Manage Line Charge Types screen.
U/M	This field displays the item unit of measure.
Commodity	Enter, or click to select, a specific commodity code and description on which to search.
Manufacturer Part	Enter, or click to select, the manufacturer part number for which PO item information is required.
Vendor Part	Enter, or click to select, the vendor part number for which PO item information is required. Note: You can make entries in the Manufacturer Part and Vendor Part fields in place of an Item. You can enter manufacturer and vendor part information in a number of Costpoint Materials applications, including the Manage Alternate Parts screen in Product Definition, RFQs, Quotes and Requisitions in Procurement Planning, and purchase orders in Purchasing.
Industry Class	Enter, or click to select, the industry classification code for which PO lines are to be viewed. Industry Classifications are maintained in the Purchasing Controls menu and in the Product Definition Controls menu in Costpoint Product Definition, and can also be assigned in the Classifications subtask of the Manage Vendors screen in Costpoint Purchasing, Procurement Planning, and Accounts Payable.

Include PO Line Status

Field	Description
Pending	Select this check box to view purchase order (PO) lines with the status of Pending. This status means that the line is pending approval and cannot be received or invoiced against until it changes to Open status.
Open	Select this check box to view PO lines with the status of Open. This status means that the line is open and ready for receipts and invoices to be entered against it.
System Closed	Select this check box to view PO lines with the status of System Closed. This status is set by Costpoint.
Closed	Select this check box to view PO lines with the status of Closed. This status means that the line has been manually closed short and no further processing will occur.
Void	Select this check box to view PO lines with the status of Void. This status means that the line has been voided and no processing will occur. There have not been any receipts entered. This allows Costpoint to show that an item was ordered but was later canceled.

Item ID/Description Selection Criteria

Select one of the selection criteria for item ID. The options are:

• Exact Match
• Begins With
• Ends With
• Contains

Table Window

Field	Description
Order Date	This column displays the date of the purchase order.
PO	This column displays the PO ID.
Release	This column displays the release number of the release order made against a blanket order.
Line	This column displays the line number of the purchase order.
Resource Exists	This check box indicates that resources have been specified in the Resources subtask for a line.  This check box is disabled and is only selected if there are one or more rows in the Resources subtask for the requisition line.
Change Order	This column displays the change order if the purchase order had a change order created on the Create Purchase Order Change Orders screen. The last change order number is displayed.
PO Type	This column displays the type of order. The system-defined types are: Blanket Order Purchase Order Release Order Subcontract Retainage PO GFM/GFE Order Subcontractor Agreement Subcontractor Agreement Blanket Subcontractor Agreement Release
Vendor Name	This column displays the vendor name for this order.
Buyer	This column displays the buyer ID assigned to this order.
Item	This column displays the item ID.
Rev	This column displays the item revision.
Description	This column displays the description of the item.
Delivery Schedule Exists	If selected, this check box indicates that there are multiple delivery schedules that exist for the PO line. This check box is cleared and disabled for new lines.
Misc Type	This column displays the miscellaneous charge type.
Part Security	This field is enabled only if the item on the PO line is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item: Unrestricted: The item is not subject to data security restrictions. Restricted: The item is subject to data security restrictions and that you are authorized to access detailed part information. ***UNAUTHORIZED***: The item art is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color. Note: If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit PO lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items.
PO Line Status	This column displays the status of the PO. The status can be one of the following: Pending Open Void Closed System Closed
Order U/M	This column displays the order unit of measure of the item.
Open Quantity	This column displays the quantity open. Open quantity is order quantity less the received quantity plus the rejected-replacement quantity.
Order Quantity	This column displays the quantity ordered.
Received Quantity	This column displays the quantity received. You can enter received quantities on the Manage Purchase Order Receipts screen in Costpoint Receiving. The received quantity decreases the Open Quantity amount for the PO line.
Accepted Quantity	This column displays the quantity accepted from the Manage Purchase Order Receipts screen (or the Manage Quality Control Inspections screen if QC inspections are required for the PO line) in Costpoint Receiving.
Vouchered Quantity	This column displays the quantity accepted from the Manage Purchase Order Receipts screen (or the Manage Quality Control Inspections screen if QC inspections are required for the PO line) in Costpoint Receiving.
To G/L Quantity	This column displays the quantity accepted from the Manage Purchase Order Receipts screen (or the Manage Quality Control Inspections screen if QC inspections are required for the PO line) in Costpoint Receiving.
Rejected Quantity	This column displays the quantity rejected from the Manage Purchase Order Receipts screen (or the  screen if QC inspections are required for the PO line) in Costpoint Receiving.Manage Quality Control Inspections
Due Date	This column displays the date the item is due.
Trans Currency	This column displays the transaction currency for the purchase order. The invoice for these materials will be in this transaction currency.
Net Unit Cost	This column displays the net unit cost of the item in the purchase order.
Func Currency Net Unit Cost	This column displays the net unit cost of the item in the functional currency for this purchase order. This is the cost of one unit of the item after the volume discounts have been applied. Functional currency is used to initialize Costpoint and is the currency in which your financial statements are prepared.
Gross Unit Cost	This column displays the gross unit cost before any discount is applied.
Manufacturer Part	This column displays the manufacturer part number.
Mfg Rev	This column displays the revision number of the manufacturer part.
Vendor Part	This column displays the vendor part number.
Vend Rev	This column displays the revision number of the vendor part.
Commodity	This column displays the commodity code of the item.
Active	This field displays Y (Yes) if the Active check box is selected for the item on the Manage Parts screen (for standard parts), Manage Services screen (for service items), or Manage Goods screen (for goods) in Costpoint Product Definition. If the Active check box is not selected for the item, this field displays N (No). This field will be hidden for miscellaneous line types.
Item Type	This column displays the P it the item is a standard part, S if the item is a service, or G if the item is a good. This field is hidden for miscellaneous line types.
Prod Class	This column displays the item's product class that is assigned on the Manage Parts screen (for standard parts), Manage Services screen (for service items), or Manage Goods screen (for goods) in Costpoint Product Definition. This field is hidden for miscellaneous line types.
Planner	If the item is a standard part, this column displays the planner ID assigned to the part on the Manage Parts screen in Costpoint Product Definition. This field is hidden for miscellaneous line types.
Make/Buy	If the item is a standard part, this column displays Make if the part is made, or Buy if the part is bought. The value that displays in this field is assigned in the Make/Buy drop-down list in Costpoint Product Definition. If the item is a Service or Good, this field displays as Buy. This field is hidden for miscellaneous line types.
Planner	This column displays the planner ID of the item for this purchase order line.
Deliver To	This column displays the deliver to information of the item for this purchase order line.
Warehouse	This column displays the warehouse ID of the item for this purchase order line.
Ship ID	This column displays the shipping ID of the item for the for this purchase order line.
Industry Class	This column displays the industry classification code of the item for this purchase order line, if applicable.
Discount	This column displays the discount.
Vendor Size	This column displays the business size of the vendor for this purchase order line, if applicable.
Vendor	This column displays the vendor ID for the selected PO.
Vendor Ext	This column displays the vendor extension which is used to identify different vendors with the same vendor name.
Line 1 Address	This column displays line one of the address code.
Line 2 Address	This column displays line two of the address code.
Line 3 Address	This column displays line three of the address code.
City	This column displays the city name of the vendor address.
State	This column displays the state/province name of the vendor address.
Postal Code	This column displays the postal code of the vendor address.
Country	This column displays the country name of the vendor address.
Phone	This column displays the primary telephone number of the vendor contact.
Fax	This column displays the facsimile number of the vendor contact.
Other Phone	This column displays the secondary telephone number of the vendor contact.
Order Amount	This column displays the amount ordered.
Received Amount	This column displays the amount received.
Accepted Amount	This column displays the amount accepted.
Rejected Amount	This column displays the amount rejected.
Vouchered Amount	This column displays the amount vouchered.
To G/L Amount	This column displays the amount posted to the general ledger.
Inv Abbrev	This column displays the inventory abbreviation to which this purchase order line is assigned.
Inv Abbrev Name	This column displays the inventory abbreviation name.
Header Expediting Notes	This column displays expediting notes associated with the PO header.
Line Expediting Notes	This column displays expediting notes associated with the PO line.
Line Notes	This column displays the notes associated with the PO line.
Vendor Approval Status	This column displays the vendor's approval code which can be one of the following: APPROVED NOT APPROVED PENDING
US Citizenship Reqd	This column displays whether the resource requires US citizenship.
ITAR Authorization Reqd	This column displays whether the resource must be authorized for International Traffic in Arms Regulations (ITAR).
Security Clearance System ID	This column displays the security clearance required for the resources associated with this purchase order.
Security Clearance Description	This column displays the security clearance that the resource associated with the purchase order line needs to have.
Security Clearance Level	This column displays the level of the security clearance that the resource associated with the purchase order line needs to have.
Issuing Agency	This column displays the name of the agency that issued the security clearance.
SCI	This column displays whether the security clearance that the resource associated with the purchase order line has been cleared for sensitive compartmented information (SCI).
SAP	This column displays whether the security clearance that the resource associated with the purchase order line has to be cleared for special access program (SAP).

Subtasks

Subtask	Description
Quotes	Click this link to open the Quotes subtask and view vendor quotes information.
RFQs	Click this link to open the RFQs subtask.
Requisitions	Click this link to open the Requisitions subtask, where you can view requisition line information.
PO History	Click this link to open the PO History subtask, where you can view information about archived purchase orders.
Assigned Vendors	Click this link to open the Assigned Vendors subtask to view vendor information for the selected item.
Alternate Parts	Click this link to open the Alternate Parts subtask to view information about alternate parts for the selected item.
Part Documents	Click this link to open the Part Documents subtask.
Std Text	Click this link to open the Item Standard Text subtask to view standard text assigned to the selected item.
ECNs	Click this link to open the ECNs subtask to view the Engineering Changes Notices for the part.
Header SOW	Click this link to open the Header SOW subtask.
Line SOW	Click this link to open the Line SOW subtask.
Resources	Click this link to open the Resources subtask.
Serial/Lot	Click this link to open the Serial/Lot subtask to pre-assign serial numbers and serial number information to the purchase order line.
Accounts	Click this link to open the Accounts subtask, where you can view purchase order line detail information.
Vendor Returns	Click this link to open the Vendor Returns subtask, where you can view returns issued against the original purchase order line.
Vendor Contact Information	Click this link to open the Vendor Contact Information subtask, where you can view vendor information associated with the selected purchase order.
Header Documents	Click this link to open the Header Documents subtask to view a list of documents assigned to the purchase order.
Header Text	Click this link to open the Header Text subtask to view the standard text codes.
PO Line Text Codes	Click this link to open the PO Line Text Codes subtask to view information regarding the line text codes of the item.
PO Line Charges	Click this link to open the PO Line Charges subtask to view line charge information associated with the selected purchase order line.
Work Assignments	Click this link to open the Work Assignments subtask.
Line Documents	Click this link to open the Line Documents subtask.
Link SCI/SAP Security Codes	Click this link to open the Link SCI/SAP Security Codes subtask.
Delivery Schedule	Click this link to open the Delivery Schedule subtask to split the PO quantities to multiple due dates.