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Contents of the Reconcile Leave Balances Screen

Use the fields and options to configure the Reconcile Leave Balances screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to specify the G/L fiscal year against which current leave balances will be compared.

GL Fiscal Year

Field Description
Option

This field always displays One which indicates that you can only select one fiscal year.

Start

Enter, or click to select, the general ledger fiscal year that will be compared against the calculated leave liability for all leave cycles. This field is required if the Reconciliation Method is By Account on the Configure Leave Settings screen. The field is not available if the Reconciliation Method is By Employee on the Configure Leave Settings screen.

Leave Cycle

Field Description
Option

This field always displays One which indicates that you can only select one leave cycle.

Start

Enter, or click to select, the leave cycle to be processed. This leave cycle is where employee leave balances will be transferred and reconciled. This field is required if the Reconciliation Method is By Employee on the Configure Leave Settings screen. The field is not available if the Reconciliation Method is By Account on the Configure Leave Settings screen.

Leave Period End Date

This data field displays the open leave period for the specified leave cycle. Any adjustment reconciliations or leave balance transfers will be posted this leave period in the Employee Leave History table.

All Employees

This check box indicates whether or not all employees assigned to the specified leave cycle will be included in the processing.  If you do not select this check box, you must enter specific employees on the Employees subtask on this screen before processing.

This check box is only available if the Reconciliation Method is By Employee on the Configure Leave Settings screen.

Journal Entry Accounting Period

Use this group box to specify the accounting period to which reconciliation adjustments will be posted to the general ledger.

Field Description
Fiscal Year

Enter, or click to select, the fiscal year to which leave reconciliation adjustments will be posted. You must enter an open fiscal year to post reconciliation journal entry adjustments.

Period

Enter, or click to select, the period to which leave reconciliation adjustments will be posted. You must enter an open period to post reconciliation journal entry adjustments.

Subperiod

Enter, or click to select, the subperiod to which leave reconciliation adjustments will be posted. You must enter an open subperiod to post reconciliation journal entry adjustments.

Processing Options

Field Description
Include Terminated Employees

Select this check box to include employees terminated within the current leave year.

Include Liability from Past Leave Years

Select this check box to include outstanding leave balances from past leave years.

Multicurrency

Field Description
Currency Clearing Account

Enter, or click to select, the clearing account that will be used when leave liability is transferred from one currency to another. In this process, the clearing account is used to ensure that each individual currency balances in the G/L so that a trial balance by currency will balance. If you do not enter a clearing account, the transfers would just be done using the accrual accounts and the transactional currency amounts would not be in balance in the G/L.

Subtask

Subtask Description
Employee Click this link to specify employees that will be included in processing.