Costpoint Online Help

Using the Help Search
Using the Help Search
  • Phrase:Returns all topics that contain the exact phrase in the search criteria. Use quotation marks around the phrase.
    Ex."system administration"
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    Ex.system + administration
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    Ex.system administration
For more information:Searching Online Help

Contents of the Manage I-9 Codes Screen

Use the fields and options to configure the Manage I-9 Codes Screen.

Contents

To verify employee eligibility to work in the United States, all U.S. employers must complete and retain Form I-9 for each individual they hire for employment in this country. This requirement applies to all employees regardless of citizenship and national origin. Form I-9 includes a list of documents that are acceptable to the Department of Homeland Security, and each document type is distinguished by an I-9 code.

The Manage I-9 Codes application maintains I-9 codes for Form I-9 Employment Eligibility Verification and enables you to maintain a history of qualified I-9 documents. These documents include birth certificates, passports, drivers' licenses, hospital and school records, and identification cards.

Each time the government updates its requirements for I-9 documents, you can use the Manage I-9 Codes screen to add necessary documents along with their effective dates. Costpoint maintains the old codes under other effective dates.

Field Description
I-9 Codes Table

The Manage I-9 Code application contains a table where you can enter and maintain current historical data for Form I-9. This table contains the following fields:

  • Effective Date: Enter the date when the I-9 form and codes became eligible for use.
  • I-9 Code: Enter the code to uniquely identify this I-9 document type. This code comes from the Form I-9 list of codes for acceptable documents.
  • I-9 Code Description: Enter a description for this I-9 code. This description comes from the Form I-9 list of approved documents. You can summarize the description if its length exceeds the field.
  • List: Select the list code from the I-9 form where the code should display.

When a change occurs in the list of documents that are accepted by the Department of Homeland Security, enter the date the new list of documents will become effective in the Effective Date field. You can use Clone to copy the list of documents from the previous effective date and add, delete, or change any documents to reflect the current approved list of acceptable documents.